1[st] Rodbourne Cheney Scout Group Scouting since 1909
ANNUAL Review Wednesday 6[th] July 2022
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Welcome to the AGM by the Chairman
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Apologies
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Approval of minutes of last AGM
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4.Presentation of Annual Statement of Account
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Approval of the GSL's nomination of the Group Chairman
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Election of the Group Secretary
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7.Election of the Group Treasurer
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Appointment of an Examiner
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Confirmation of Section Leaders as Trustees
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10.Election of parents to serve on the Group Executive 11.GSL Report
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Section Reports and presentations
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13.Comments/presentation by the District Representative
1[st] Rodbourne Cheney Scout Group AGM 7[th] July 2021
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1 Present:
Ian Appleby, Sarah French, Julian Dance, Rosemary Prior, Dave Prior, Joan Sims,
Athen Sims, Any Prior, Brad Dickinson, Neil Hunt, Kelvin King, Keith Hooker, Phil
Ricketts, Lynn Mayneord, Cath James, Mark Cooper, Catherine Cooper, Lucie Prior, Jo
Prior, Ben Gough, Abi Foyle, Lara Cowley, Matt Lodge, Jessie James, Tony Mann, Ian
Selwood
2 Apologies:
Marlene Blackwell
3 Welcome
Julian Dance Group Chairman welcomed all present whether in person on online via
Zoom to the AGM of 1 [st] Rodbourne Cheney Scout Group
4 Approval of last AGM Minutes
Proposed: Sarah French
Seconded: Ian Appleby
5 Presentation of Annual Statement of Accounts:
Proposed:
Seconded:
6 Approval of Group Chairman
Julian Dance has agreed to be Group Chairman.
Nominated: Phil Ricketts
Proposed: Neil Hunt
Seconded: Brad Dickinson
7 Approval of Group Secretary
Lynn Mayneord has agreed to stand again as Group Secretary
Approved: Sarah French
Seconded: Phil Ricketts
8 Approval of Group Treasurer
Marlene Blackwell has agreed to stand again as Group Treasurer
Approved: Athen Sims
Seconded: Joan Sims
9 Appointment of an Examiner
Simon James is happy to be our examiner for the forthcoming year.
10 Confirmation of Leaders as Trustees
Phil Ricketts has discussed this with leaders, and all have agreed to act as trustees
for a further year.
Joan Sims – Beaver Leader
Keith Hooker – Cub Leader
Ian Appleby – Scout Leader
11 New Committee Members
We are still looking for new parents to join the committee. We meet 10 times a year.
Further information available from a committee member.
12 GSL Report
This is Phil’s last report as GSL as he is stepping down after dedicating over 20 years
to the group. He is continuing as a leader with cubs.
Thanks to all the leaders for their time in scouting and keeping the hut up together.
13 District Representative
Kelvin thanks the GSL and gave thanks to Phil for his hard work and dedication to
the group. Kelvin also thanked Leaders and committee members for all their work
during the last year.
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1[st] Rodbourne Cheney Scout Group
ANNUAL ACCOUNTS
for the year ending
31st March 2022
Charity Number
305944
1[st] Rodbourne Cheney Scout Group
Trustees' Annual Report for the year to 31 March
2022
Section A Objectives and activities
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Summary of the The objectives of the group is as a unit of
objects of the the Scout Association.
charity as set out in
its governing The purpose of scouting
document Scouting exists to actively engage and
support young people in their personal
development, empowering them to
make a positive contribution to society.
Summary of the The Group main function is to support
main activities in the sections in achieving the aims of
relation to these the Scout Association. As a Group the
objects main activities during the last twelve
months have been
See attached Group Scout
Leader's brief report The
Provision of Scouting within the
Group is totally dependent on the
contribution made by volunteers.
Public Benefit The Trustees have paid due regard to the
Charity Commission guidance on Public
Benefit on deciding what activities the
charity should undertake.
Membership subscriptions are charged
to cover the immediate running costs of
the Group and these do not unduly
restrict membership. The Group follows
the principle that no one should be
excluded because of their inability to
pay membership subscriptions
Two key principles demonstrate
scouting's aims are for the public
benefit are that through the scout
method young people develop towards
their full potential and there is a clear
link between the benefits for young
people and the purpose of scouting. The
safety of young people is taken very
seriously and the benefits scouting
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activities provide far outweigh the risks. Any private benefits from scouting are incidental, other than to those as beneficiary.
Section B Achievements and performance
| Summary of the main achievements of the charityduring the year |
See attached Group Chairperson's report | |
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Section C Financial review
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Policy on Reserves The Group policy on reserves is to hold
sufficient resources to continue the
charitable activities of the district
should income and fundraising activities
fall short. The Group Executive
Committee considers that the group
should hold a sum equivalent to 12
months running costs, approximately
The Group held free reserves of
approximately £4,000
against this at year-end
Further financial The Group does not have sufficient
review details funds to invest in longer term
investments. The Group has therefore
adopted a risk averse strategy to the
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investment of its funds. All funds are
held in cash using only mainstream
banks or building societies
Section D Structure, governance and management
Type of governing The Group governing documents are
document those of The Scout Association. They
consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the
Association and The Policy Organisation
and Rules of The Scout Association
How the charity is The Group is a trust established under
constituted its rules which are common to all
Scouts
Trustee selection The Trustees are appointed in
methods accordance with the Policy Organisation
and Rules of The Scout Association
Additional governance The Group is managed by the Group
issues
Executive Committee, the members of
which are the "Charity Trustees" of the
Scout Group that is an educational
charity. As charity trustees they are
responsible for complying with
legislation applicable to charities. This
includes the registration, keeping
proper accounts and making returns to
the Charity Commission as applicable
The committee consist of 8
Independent members who meet 10
times a year
Ex-officio
Chairperson, Treasurer, Secretary, Group
Scout Leader
Elected Members 1
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This Group Executive Committee exists to support the Group Leaders in meeting the responsibilities of their appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.
Section E Reference and administration details
Charity Name 1[st ] Rodbourne Cheney Scout Group Charity Number 305944 Charity's principal Moredon Road, Swindon, SN25 3DF,(behind St.Andrew's Church) address
Names of the charity trustees who manage the charity
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Trustee Name Office Dates acted if
not for
whole year
Ex Officio
1 Julian Dance Chairperson
2 Lynn Mavneord Secretary
3 Marlene Blackwell Treasurer
4 Ian Appleby GSL
5 Joan Sims Beaver Scout
Leader
6 Keith Hooker Cub Scout Leader
7 Ian Appleby Scout Leader
8 Anthony Mann Elected member
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Name and address of advisor
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Type of advisor Name Address
Independent Simon James 60 Tracy Close,
Examiner Swindon,
SN254TS
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Section G Declaration
The trustees declare that they have approved the trustees' report above
Signed on behalf of the charity's trustees
Signed
Full name
Position held
Date
Chairman’s Report
Welcome everyone to the 1[st] Rodbourne 2022 AGM.
It gives me a great amount of satisfaction to report to you that things are about as back to normal as they will get. The usual trials and tribulations have returned with much appreciation.
My first job is to thank everyone involved in the running, helping, supporting, or just turning up at the right time at 1[st] Rodbourne, we need you all to keep functioning. A quick sidebar at this point to say, if you feel you could do more, please say and we can suggest a way you can help further.
I would also like to thank Ian Appleby for taking on the role of Group Scout Lead (temporary, although we all hope he will learn to love it and take on the role permanently) I am sure it has been a lot more work for no more credit. I would also like to thank Marlene Blackwell who in the past two years has hunted out many a grant to ensure our accounts stay in the black and is always on the lookout for ways to save money.
Obviously, there are many of you doing sterling work so once again thank you all.
For those of you who have cast your eyes over the accounts will see that they are quite healthy at present, but you may be wondering why we had to put up the sub’s, this is something that was going to happen pre pandemic but we at the Exec committee decided to put off. Sub’s need to cover the annual running costs of the group including building running costs, capitation, badges resources, the list goes on. The funds we have in hand now are already being put to good use improving this venue, you will see a lot of improvements in the next year.
I would like to thank everyone who turns up once a month to take part in the executive committee and tenders their opinion.
Finally, I would like to say thank you all for turning up at the 2022 AGM, anyone interested Keith Hooker is doing a guided tour of the new boiler. J M Dance Exec Chair
Group Report
After 22 years of dedicated service, firstly as Scouter in charge then finally taking the official title as Group Scout Leader in 2016 Phil decided to take a step back. Phil has not left the group but is still carrying on with Cubs. I would like to thank Phil for all the hard work he has put into running the group, and hope he enjoys being at the grass roots of what we are here for.
Since the lifting of restrictions each section has gradually got back to some kind of normality. Following the guidance has sometimes made things challenging, but all leaders have done a fantastic job making sure activities are run safely. As you see from the section reports there have been lots of brilliant activities and badges awarded
Both the Beavers and Cubs numbers are now on the increase and Scouts are running about the same.
Due to the pandemic we had to postpone our trip to Kandersteg from August 2021 to August 2022. Unfortunately, that meant due to age and other commitments we lost a few. Luckily this meant we could reopen it back up to those who was not eligible and new members. This should be an amazing experience for all those attending.
I would like to thank all the members on the executive committee who do a brilliant job behind the scenes. And to all the leaders who without their time, effort, and enthusiasm we would not be able to offer Scouting to our members.
Ian Appleby Acting Group Scout Leader
Beaver Report
Well….a more usual year…of sorts anyway…emerging from Zoom for our leaders’ meetings into full blown FACE-to-FACE meetings with the kids….WOW!!! AND…. without masks…shhhuussshhh…don’t say that too loudly….it’s taken the best part of 2 years. But we’re now back. All very strange looking back…
We didn’t kick off til May, as all our Beaver Leadership hadn’t been double jabbed til then. Our numbers had really dropped to under 10, but great to see those that returned, and to wish those that had graduated to cubs well on their way. Luckily, all but one of our Leaders could return. Only Amanda has had to step down for very understandable health reasons. We all miss Her, and her contribution to our team effort.
Although our usual forays into District/National events have been curtailed, we’ve tried to maintain our normal weekly activities, which it must be said, has got easier to achieve since lockdown has eased.
Our usuals which punctuate our year have returned with a flourish. Mother’s/Father’s Day, Pancake
Day, Baden Powell Day, Easter all proved a big hit! Crafts &/or eating always goes down well!!! Sparklers around Nov 5[th] , along with fire safety…one suspects the sparklers are remembered better. Morris dancing…well almost, anyway…Our Chinese New Year Dragon Dance was VASTLY IMPROOVED!!! Yes!! Do not adjust your eyes!! It turns out standing on the outside of the ‘dragon’ (large, tasselled sheet) magically worked!! Who knew…thank-you covid for making that happen!! We also completed some rarer evenings. This year saw Beavers celebrating 35 years of existence, We commemorated the event with making & painting clay dishes. We looked at Advent with some of its traditions. We had a Jewish evening looking at the Hebrew alphabet, and some artifacts common in Jewish culture. The kids got to try some unleavened bread (crackers) with date/bee’s honies. Back in February, we checked out the real...well… 1 of the contenders, which is St. Valentine. We also checked out the real St. George. A Roman soldier…and not England’s best ever football goal scorer…..still at least a dragon appears in the myth!!!
Over lockdown, our Higher Powers got their thinking caps on and came up with new badges,,,I know- who saw THAT coming??!!?? So that is why we’ve made money boxes, started collecting, and have embarked on our crisp packet drive. We did look at the difference between needs & wants….hmmm…you might want to supervise any packing of ANYTHING from book bags to suitcases…just saying…you’re welcome…
As we could not engage with our, now infamous Xmas productions, we’ve busied our Cherubs with decoration production & partying!! Always a very good plan B.
Halloween’s also another excuse for partyville. The costumes were just AMAZING!! Well done families!! As expected, the costumes were the real stars of the night!!
We’ve awarded 2 Bronze Chief Scout Badges to Samuel & Chloe. A huge achievement for them— well done!!
We end the reviewed year with our numbers now up to more normal numbers. We feel on a more regular keel regards protocols and look forward to reembracing wider Scouting events.
All our leadership want to extend our thanks to the families of our youth members. Your support and trust in ourselves, our programmes, & the Scouting Movement allow us to do what we do.
Cub Report
It has been great getting back into Scouting following the Pandemic; we did take a hit on numbers, with a large number of our Cubs moving onto Scouts.
Last year I indicated that we had dropped to 16 Cubs, this eventually went down to 6 Cubs, but has been steadily rising back to 16, but we have now got issues with getting uniform, especially larger sizes, so if you have a uniform that you don’t need we would be happy to recycle it.
We have tried to keep our programme going whilst staying within the guidelines, this has included creating a small garden at the front of the hut, we managed to grow Sunflowers and build a bughouse to improve our environment as well as litter picking within the local area. We have also managed to complete some district activities, which included Bowling and a night hike.
As a pack, we have not managed to complete a camp due to numbers, so we had a weekend camp at the hut. This included fire lighting, tent erecting, cooking and a Camp Fire including twists, followed by a hike on Sunday along the Canal to Moulden Hill and back to the hut, the weather was great, I think the kids had a great time, but not sure if they liked the Stew we had for tea.
Good Luck to the Cubs who have moved onto Scouts, including Callum, Harry, Oscar, Thomas, James, Abir and Matilda.
All these activities take a lot of organisation and it would not be so much fun for the leaders if we didn’t have such a great team within 1[st] Rodbourne Cheney, so a big thanks to Phil, Kim, Nelly, Ian, Simon, Molly and Lizzie.
Scout Report
First time I have had to write the report, so I’ll keep it short and sweet.
With KISC on the horizon we haven’t done the annual week camp this year, but did get away to Penwood shortly after Easter, sharing the site with the Cubs, it was a really great weekend to ease (almost) everyone back in to being under canvas.
With Archery, Tomahawks, Frisbee golf, haybox pizzas and wide games – accompanied by a great campfire.
The older scouts managed to get in their Expedition challenge badge in December. chilly walking to their overnight stop at hut finishing with a lovely breakfast roll at Chiseldon.
The Christmas party this year was back to normal with crazy games, a movie and some pizza, the winner for the yearly Leaders snoring competition is still undecided.
With Covid guidelines slowly becoming a distant memory it was a triumphant return to maskless face to face scouting.
Skills days, water games, night hikes with fencing and climbing thrown in for good measure, bringing us in to May, with as successful JOTT (jamboree on the trail) with a nice circular route at Avebury and Silbury hill.
From April last year we’ve given out just shy of a hundred badges, include a Chief Scout Gold for Maddy Cooper, as you all know , a lot of hard work goes in to gaining this award so well done.
Thanks go to Ian, Athen, Sarah, Isaac, Amelia and Eloise for all their hard work
Brad
Treasurers Report Financial year 2021-2022
Financial Summary
With face-to-face meetings resuming during the fiscal year, subscriptions, although not as high as pre-covid, returned to a more realistic figure. In addition, we also benefitted from further covid support grants.
Overall, the Group had an in-year surplus of £13,994.52 which, in the main, is attributable to the in-year balance of the Kandersteg planned trip (£6,617.16) and the balance remaining from the support grants.
Receipts
Grants: We were fortunate this year to have received a business restart grant of £8,000 together with three smaller support grants totaling £6,764. These enabled us to maintain the scout building and plan for further improvements.
Subscriptions: Nearly all payments for Cubs and Scouts are now made through the Scouts online manager using GoCardless. Of the £6,043 subscriptions received during the year, over a third of this - £2,200 – was paid as capitation to the Swindon North District Scout Association.
Gift Aid: As a charity we can claim Gift Aid on your subscription fees which gives us an extra 25% income; the Executive Committee have agreed to use such funds for major purchases which benefit all sections. The Group reclaimed £1,413.74 in this fiscal year, so please make sure you complete the Gift Aid declaration form, always of course provided that you pay income tax at least equivalent to the value of the gift aid against the membership fee.
Activities: Scouts and their leaders have continued to make payments towards the planned Kandersteg trip (£7,647.16).
Scout Post resumed this year giving income of £1,934.54 less associated expenditure of £858.42.
Rent income: £1,435 received during the year from 1[st] Moredon Brownies and Wolf Explorer Pack for use of the premises.
Payments
Premises: The cost of ownership of the land and buildings gave combined premises costs for the year of £12,768.32, up from £5,741.45 in 2020/2021. Activities: Youth programme and activities amounted to £2,569.86. Admin Expenses: Admin expenses came to £426.94.
Reserves
Cash/Bank funds held at year end amounted to £49,817.00; of which £17,655.74 is held in respect of the Kandersteg trip, with £7k committed to commencing the fitting of new fire doors in the scout hall and store to improve security and safety for members and leaders alike. (Overall costs for renewing fire doors will be £17.5k at current costs).
Reserves Policy: It is the intention of the 1[st] Rodbourne Cheney Scout Group Trustees to continue to hold a reasonable level of reserves to provide a sound financial basis
for the development and running of scouting within the Group. In particular for the upkeep and repair of the hall, and to improve facilities. Marlene Blackwell Treasurer
1st Rodbourne Cheney Scovl Group Recelpts and Paymenls Account Fortt 01.Apr.21 T¢ al-Mqr.22 fvom Receipts and payments 202ir2022 UN•511k1 funds 202012021 Unredild•d lunds R•¢•1 Donallons. qcl•s ond slmllty Incom• Men)8[sh> wbscriDIio Le..mebhip 5ub5Ctplion5 pul lo Diyrfcl Nel membernlip SUbscrfp6 1olair Donolions Legaaes Git AIJ 01htr0 6.043.50 2.200.00 653. 2.112.ry) 271.SQ 00 1.4?174 i.t22.76 Svbtotol Gwnts oiner ronL% CovhJ 14.764. 11,3¥.QD Subtolal Futhd Sci)vl p051 Lydlard Hrewuk 8odge5lurw 1.934A4 9720 7.W14 10.se 11.IrpJ.OB 01h Flnd Ra151ng ac¥585 Sublolal hMRC Inltrresi BldIng sotsety1n1eS1 Scout A55Ociation ShTe[M Imie5hYienl Setvice PropettyRenl itome Obherlrweslmenlincome 1&79 QA) 1&79 Auol and Inv•¥lm•rtzakn. •lc. Tolalrecelpts menls Cb¢HAob •rds Youth rtynme octhwhes Advll sDpwt aN11rdn9 Rent Insurance Repaitsand Rgnewa SlalioDery, Prfnliio ts)d pholocowlng od9e5lufoThNs Incl. broaabor¥J kefuns Donoffon5 A¢Jn Go Cardess) 2.569ts6 00 1.02P.04 93&V4 96S.49 1317.31 IY8.$8 117.04 58.65 1?91.OQ 55.a7 12.08 454.70 I0.14 619. Sub FuftdrahlA Scout Post O¥)erfiJnd 51nDe0S Sub hlal Tolal Exp•ndlh NetorCeIptsl{paym*nts) Coshknth last yèor •nd Cash funds Ih15 year end 23203.01
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Scouts Indopendont Examln•fs Roport to the Tru8tee• of 1•t Rodboum• Chongy S¢out Group I report on the accounts of the charity for the year ended 31•1 March 2022. Rejpethg r•sponslbilhles of trusto0s and oxamlner The Charity's trustees are responsible for the preparation of the 8cwunts. The charity's trusleas conslder that on audit is not required for this year under 8e¢lion 1HI21 of the Charities Act 2011 {th8 2011 Act) and that an independent examination is neèded. It is my responsibility lo.. examine the accounts under section 145 of the 2011 Act., follow the procedures lakl down In th8 genèral Direcllons glven by the Charlty Commission under sectlon 14515llbl of the 2011 Act., and State wheth8r partular matter6 have come to my attention. B••h of Indop•nd•nt oxamln•¢• rnport My examlnalion was carfed out In accordanco wlth thé general Dlre¢tion$ given by the Charity Comml8slon. An examination includes a review of the accounting records kept by the charity and a comp8ri8on ol the accounts presented with those records. It 0150 includes consideration of any unusual items or disclosures in the accounts. and seeking explanallons from you as trustees concerning any 8uch matteryJ. The procedums und8rtak8n do not provid6 all the evidence that would bè r&quir8d in an audit and consequently no opinion Is given as to whether the accounts present a 'true and falr vlow. and the report 18 limrtéd to those matters $8t out In th8 Statemènt below. Ind¢p•nd•nl •x•mln•rf• •*•tom•nt In conneGl¢on with my èxamination, no matter has come to my attentlon.. whlch gives me reasonable cause to belleve that, In any material respect, the requSrements'. to keep accounting re¢ord$ In a¢cordan¢o wtth 8edlon 130 of the 2011 Act,. and to prepare accounts which accord with the acCoUnng records and comply wllh the aceountlng requirements of the 2011 Act have not beèn mèt,. or to which, in my opinion. attention 8hould be drawn In order to enable a proper understanding of the accounts to be reach6d. slgnod Dat• /Lkl I I, Name S T.AML" QuallflcatloTh ACHA Addre88 6è I¢AtiY CLoJ& , LvlLfsÈiift6 SU2 5 +Ys