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2023-03-31-accounts

Wiltshire North District Scout Council

ANNUAL TRUSTEE REPORT AND ACCOUNTS

for the year ending

31[st] March 2023

Charity Number 305942

1

Wiltshire North District Scout Council

Trustees’ Annual Report for the year to 31[st] March 2023

Section A Objectives and activities

Summary of the objects of the
charity as set out in its
governing document		 The objectives of the District are its operation as a unit of the Scout
Association.
The purpose of Scouting
Scouting exists to actively engage and support young people in their
personal development, empowering them to make a positive contribution
to society.
Summary of the main activities
in relation to these objects		 The District’s main function is to support the sections in achieving the aims
of the Scout Association. As a District the main activities during the last
twelve months have been:

Support for Groups, ESU and GSLs

Support for adult training

District events which this year have included, hikes, camps and
sleepovers.
The Provision of Scouting within the District is totally dependent on the
contribution made by unpaid volunteers.
Public Benefit The Trustees have paid due regard to the Charity Commission guidance
on Public Benefit on deciding what activities the charity should undertake.
Membership subscriptions are charged to cover the immediate running
costs of the District and these do not unduly restrict membership. The
District follows the principle that no one should be excluded because of
their inability to pay membership subscriptions.
Two key principles which demonstrate that Scouting’s aims are for the
public benefit are that through the scout method young people develop
towards their full potential and there is a clear link between the benefits for
young people and the purpose of scouting. The safety of young people is
taken very seriously and the benefits scouting activities provide far
outweigh the risks. Any private benefits from scouting are incidental, other
than to those as beneficiary.

Section B Achievements and performance

Summary of the main
achievements of the charity
during the year		 Following the impact of COVID-19 the District saw a recovery in youth
members to 772 (up from 741 in 2022), and also in Explorer numbers to
107 (81 in 2022). There has an increase in adults holding key leadership
roles during the year.
Following the replacement of the District minibus was in February 2022, so
there has been some activity during the year with income via bookings,
although this did not fully cover the costs for this financial year.

3

Section C Financial review

Policy on Reserves The District’s primary source of funds is from membership contributions;
its primary outgoings relate to membership subscriptions payable to the
Scout Association, and administrative running costs for the District.
The District policy on reserves is to hold sufficient resources to continue
the charitable activities of the District should income and fundraising
activities fall short.
The Board of Trustees considers that the District should hold a sum
equivalent to 6 months running costs. This is equivalent to £3,000. The
District held free reserves of £14,230 against this at year-end.
The District also holds two funds;

The Jamboree Fund, up to £3,000, to provide help with the cost of
attending Jamborees, currently at £2,410

A Restricted Fund totalling £2,201 which is a ring-fenced amount
to be used for development within the District.
Further financial review details The District does not have sufficient funds to invest in longer term
investments. The District has therefore adopted a risk averse strategy to
the investment of its funds. All funds are held in cash using only
mainstream banks or building societies.

Section D Structure, governance and management

Type of governing document The District governing documents are those of The Scout Association.
They consist of a Royal Charter, which in turn gives authority to the By
Laws of the Association and The Policy Organisation and Rules of The
Scout Association. The District is further governed by the District
Constitution.
How the charity is constituted The District is a trust established under its rules which are common to all
Scouts.
Trustee selection methods The Trustees are appointed in accordance with the Policy Organisation
and Rules of The Scout Association.
Additional governance issues The District is managed by the The Board of Trustees, the members of
which are the “Charity Trustees” of the Scout District that is an educational
charity. As charity trustees they are responsible for complying with
legislation applicable to charities. This includes the registration, keeping
proper accounts and making returns to the Charity Commission as
applicable.
The committee consists of several Independent members who meet at
least four times a year.
Ex–officio Members:

Chair

District Commissioner

Secretary

Treasurer

District Scout Youth Commissioner

District Explorer Scout Commissioner
Elected Members:
Persons elected at the District Annual General Meeting.

These should normally be two to six in number.
The actual number must be the subject of a resolution by the District Scout

4

Council.

Nominated Members:

Co-opted Members:

This Board of Trustees exists to support the Group Leaders in meeting the responsibilities of their appointments and is responsible for:

The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include two signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.

The District maintains and regularly reviews a Risk Register of its keys risks and controls.

Section E Reference and administration details

Charity Name Wiltshire North District Scout Council
Charity Number 305942
Charity’s principal address Unit 177, 8 The Bridge, Chippenham, Wiltshire, SN15 1FY

Names of the charity trustees who manage the charity

Trustee Name Office Dates if not for whole year
Ex Officio
1 J Purkis Chair
2 G Livingstone Commissioner
3 J Coombs Explorer Scout Commissioner
4 H Millard Treasurer
Elected
F Shires Resigned 1 July 2023
C Webster Resigned 1 March 2023
Nominated
5 C Butson Group Scout Leader Representative
6 T Roberts
Co-opted
7 E Hollamby-Jones

5

Name and address of advisor

Name and address of advisor
Type of advisor Name Address
Independent Examiner Christopher David Watchman
Watchman Accountants Ltd		 48 The Causeway,
Chippenham,
Wiltshire,
SN15 3DD

Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature
Full name J Purkis
Position held Chair
Date 29 June 2023

6

(HARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Rèport to th• tru$t•?8 SCOVT C ￿￿*-aCK On a¢¢ounts forthè year èndgd Charity no {If any) Sot out on pages I report to the trustees on my examination of tha ccounts of the above chadty Iyhe Trust") for the year ended 311031?trLJ. ResponsÈbilrtigs and basls of r•port As the eh8riWs trustees, you are responsible for the preparation ol th8 accounts in aceA)rdance with the requirements of the Charf(i85 Act 2011 1.the Act"). I rèport in respect of rny examinatson of thè Trust's accounts carried out undar section 145 of the 2011 Act and in caTrying out my 6X8mination. I have followed all the applicab18 Directions given by the Charity Commission undèr section 14515llbl of the Act. Indopondent Jhe charity's gross income axceeded £250,000 and l am qijalrfied to examinarfs statement undertake the examination by being a qualified mgmber of linsert name of applicable listèd bodyll. Dèlète I l if not applicable. I haw completad rny examination. I confim that no mat8rial rnatters have come to my attention in connection with the examination (other than that disclosed below'l whieh gNes me caLJ$e to beli8ve that in, any rnaterial respect.. thè 8ccounting records wèrè not kept in accordance wth section 130 of th8 Charities Act., or the a¢¢ounls did not accord with the ac¢ounting rè¢ords', or the accounts did not comply with the applicable requirernents concerning the ft)rm and content of accounts set out in the Charities (Accounts and Rerortsl Regulations 2008 other than any requirement that the accounts give a 'true and fair, vlaw which is not a mattèr eonsidered as part of an independent examination. I have no concerns and have come across no other m8tt9rs in conngction with the examination to which attentlon shoulcl be drawn in this report in order to enable è proper undèrs¢anding of the accounts to be reached. . Pl68se delet6 the words in the btsckgts rfthey do not 8ppIy. Dat•: Signed: 13/1 Name: Mffls roPtr16f Oovrp Rglevant profgsslonal quallflcatlon{s) or body IER Oct 2018

Irf any): Addro$5: Email.. chriSfywatchmailèCCOuDtants.com Tel Section B Disclosure Only complete il the examiner needs to highlight material matters of concern (see CC32, Independènt examination of chgrity aco)unts= dirèctions and guidance lor examiners). Glve here brlef d•tall$ of any items that the •xaminerwi$hg8 to dis¢los&. IER O¢t 2018

Wiltshire North District and Minibus Receipts and Payments Account

Year start date Year start date Year end date
For the year
from		 4/1/2022 To 3/31/2023
Receipts and payments
Receipts £
Unrestricted
funds		 2022/23
£
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Restricted
funds
Endowment
funds		 Total funds
£		 2021/22
Total funds
£
Donations, legacies and similar income
Membership subscriptions 35,534 - - 35,534 33,937
Less: Membership subscriptions paid on
(National/County/Area/District)		 - 35,600 - - - 35,600 - 32,983
Net membership subscriptions retained - 66 - - - 66 955
Donations and fundraising - - - - -
Gift Aid reclaimed - - - - 1,489
District Events 25,151 - - 25,151 18,989
Loans Repaid - - - - -
Other similar income 7,140 - - 7,140 -
Sub total 32,225 - - 32,225 21,433
District Minibus
To cover starting costs and 1st year of use - - - - -
Hire income 415 - - 415 -
Cash/cheques held - - - - -
Other similar income - - - - -
Sub total 415 - - 415 -
Badge Shop
Badges sold 34 - - 34 184
Cash/cheques held - - - - -
Surplus - - - - -
Sub total 34 - - 34 184
Explorer Units
Aye Foure (Chippenham) 15,867 - - 15,867 12,300
Creoda (Crudwell) 1,849 - - 1,849 2,496
Endeavour (Chippenham) 3,948 - - 3,948 5,704
Jaggards (Box) 3,043 - - 3,043 1,570
Sea Squad (Corsham) 18,878 - - 18,878 8,783
Twynnoy (Malmesbury) 4,172 - - 4,172 3,052
Whitewall (Sherston) - - - - 431
Sub total 47,757 - - 47,757 34,336
Investment income
Bank interest - - - - -
Secure Trust Deposit Account - - - - -
Sub total - - - - -
Total Gross Income
Asset and investment sales, etc.
Total receipts
80,431 - - 80,431 55,954
- - - - -
80,431 - - 80,431 55,954

Wiltshire North District and Minibus Receipts and Payments Account

Year start date Year start date Year end date
For the year
from		 4/1/2022 To 3/31/2023
Receipts and payments
Payments £
Unrestricted
funds		 2022/23
£
£
1,270
-
# 153
-
-
-
-
-
-
-
-
-
-
-
1,423
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
1,423
-
-
-
1,423
-
- 1,423
-
-
-
14,653
-
13,230
-
Restricted
funds
Endowment
funds		 Total funds
£		 2021/22
Total funds
£
Charitable Payments
Adult support and training 1,270 - 1,270 -
Donations and funding issued # # 153 - 153 1,900
Loans issued - - - - -
District Events 26,679 - - 26,679 18,371
AGM and trustee expenses 1,951 - - 1,951 150
Gift Aid paid on - - - - 1,489
Other costs 5,258 - - 5,258 2,944
Sub total 33,887 1,423 - 35,310 24,855
District Minibus
Starting/running costs - - - - -
Tax 165 - - 165 -
MOT 126 - - 126 -
Insurance 768 - - 768 -
Other maintenance costs 314 - - 314 -
Other costs - - - - -
Sub total 1,373 - - 1,373 -
Badge Shop
Badge stock bought - - - - 110
Stock written off - - - - -
Debtors - - - - -
Excess funds transferred - - - - -
Loss - - - - -
Sub total - - - - 110
Explorer Units
Aye Foure (Chippenham) 16,107 - - 16,107 8,863
Creoda (Crudwell) 1,630 - - 1,630 2,169
Endeavour (Chippenham) 6,018 - - 6,018 6,396
Jaggards (Box) 2,849 - - 2,849 1,535
Sea Squad (Corsham) 21,301 - - 21,301 10,348
Twynnoy (Malmesbury) 3,647 - - 3,647 2,953
Whitewall (Sherston) 1,944 - - 1,944 -
Sub total 53,496 - - 53,496 32,265
Total Gross Expenditure
Asset and investment purchases, etc.
Total payments
Net of receipts/(payments)
Transfers between funds
Cash funds last year end
Cash funds this year end
88,757 1,423 - 90,180 57,229
- - - - -
88,757 1,423 - 90,180 57,229
- 8,326 - 1,423 - - 9,749 - 1,276
- - - -
45,118 14,653 - 59,771 61,047
36,792 13,230 - 50,022 59,771

Statement of assets and liabilities at the end of the year

£
Unrestricted
funds		 31st March 2023
£
£
13,230
-
-
-
-
-
-
-
-
-
-
-
13,230
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Restricted
funds
Endowment
funds		 31st March 2023
£
£
13,230
-
-
-
-
-
-
-
-
-
-
-
13,230
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Restricted
funds
Endowment
funds		 Total funds
£		 31st March 2022
Total funds
£
Cash funds
District bank current account 4,754 13,230 - 17,983 22,407
Minibus bank current account 8,751 - - 8,751 8,336
Scout Shop bank current account - - - - -
Explorer Units bank current accounts 13,344 - - 13,344 19,084
Scout Shop STIS account 1,550 - - 1,550 1,550
Explorer Units cash/floats - - - - -
Total cash funds 28,398 13,230 - 41,628 51,377
Other monetary assets
District hall hire deposit held by 1st Chippenham
Scout Group		 50 - - 50 50
Insurance/Tax claim - - - - -
Sub total 50 - - 50 50
Investment assets
Investment property - detail - - - - -
Quoted investments - - - - -
Other investments - detail - - - - -
Sub total - - - - -
Non monetary assets for charity's own
Badge stock
~~use~~		 - - - - -
Land and buildings - - - - -
Motor vehicles - District Minibus 8,394 - - 8,394 8,394
Scouting equipment, furniture etc - - - - -
Other - - - - -
Sub total 8,394 - - 8,394 8,394
Liabilities
Accounts not yet paid - - - - -
Expenses incurred but not invoiced - - - - -
Subscriptions not yet paid - - - - -
Loan - detail - - - - -
Other liabilities - - - - -
Sub total - - - - -
Contingent liabilities and future obligations
None None

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 29 June 2023 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by

Signature Print Name
JUSTIN PURKIS Chair
HANNAH MILLARD Treasurer

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees soouT On accounts for the year ended Charlty no (if any) Sot out on pagès I report to the trustees on my examination of the accounts of the above charity {'the Trust") for the year ended 11103/ 2rt3. As the charivs trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {"the Act'}. Responsibilities and basis of report I report in respecl of my examination of the Twst's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent tThe charivs gross income exceeded £250,000 and l am qualified to examinerfs statement undertake the examination by being a qualrfied member of linsert name of applicable listed bodyll. Delete [ l if not applicable. I have completed my examination. I confirm that no material matters have come to my attention in Connection with the examination (other than that disclosed below ') which gives me cause to believe that in, any material respecl.. the occounting records were not kepl in acwrdance with section 130 of the Charities Act., or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements concerning the form and content of accounts set oul in the Charities (Accounts 2nd Reports) Regulations 2008 other than any requirement that the accounts give a 'lrue and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackels if they do not apply. Signed: Dale". 16/1 Name: (MrtIs roPH6¢ Relevant professlonal quallflcation(s) or body IER Oct 2018

(If any): Address: Wiltshiie SN15 3DD ompany Email.. chris@watchmanaccount8nts.¢om Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Glve here brlef details of any itgms that the examiner wishes to discloso. IER Oct 2018