## **Wiltshire North District Scout Council**
# **ANNUAL TRUSTEE REPORT AND ACCOUNTS**
**for the year ending**
**31[st] March 2023**
**Charity Number 305942**
1
## **Wiltshire North District Scout Council**
## **Trustees’ Annual Report for the year to 31[st] March 2023**
## **Section A Objectives and activities**
|**Summary of the objects of the**
**charity as set out in its**
**governing document**|The objectives of the District are its operation as a unit of the Scout
Association.
**The purpose of Scouting**
Scouting exists to actively engage and support young people in their
personal development, empowering them to make a positive contribution
to society.|
|---|---|
|**Summary of the main activities**
**in relation to these objects**|The District’s main function is to support the sections in achieving the aims
of the Scout Association. As a District the main activities during the last
twelve months have been:
Support for Groups, ESU and GSLs
Support for adult training
District events which this year have included, hikes, camps and
sleepovers.
The Provision of Scouting within the District is totally dependent on the
contribution made by unpaid volunteers.|
|**Public Benefit**|The Trustees have paid due regard to the Charity Commission guidance
on Public Benefit on deciding what activities the charity should undertake.
Membership subscriptions are charged to cover the immediate running
costs of the District and these do not unduly restrict membership. The
District follows the principle that no one should be excluded because of
their inability to pay membership subscriptions.
Two key principles which demonstrate that Scouting’s aims are for the
public benefit are that through the scout method young people develop
towards their full potential and there is a clear link between the benefits for
young people and the purpose of scouting. The safety of young people is
taken very seriously and the benefits scouting activities provide far
outweigh the risks. Any private benefits from scouting are incidental, other
than to those as beneficiary.|
## **Section B Achievements and performance**
||**Summary of the main**
**achievements of the charity**
**during the year**|Following the impact of COVID-19 the District saw a recovery in youth
members to 772 (up from 741 in 2022), and also in Explorer numbers to
107 (81 in 2022). There has an increase in adults holding key leadership
roles during the year.
Following the replacement of the District minibus was in February 2022, so
there has been some activity during the year with income via bookings,
although this did not fully cover the costs for this financial year.||
|---|---|---|---|
3
## **Section C Financial review**
|**Policy on Reserves**|The District’s primary source of funds is from membership contributions;
its primary outgoings relate to membership subscriptions payable to the
Scout Association, and administrative running costs for the District.
The District policy on reserves is to hold sufficient resources to continue
the charitable activities of the District should income and fundraising
activities fall short.
The Board of Trustees considers that the District should hold a sum
equivalent to 6 months running costs. This is equivalent to £3,000. The
District held free reserves of £14,230 against this at year-end.
The District also holds two funds;
The Jamboree Fund, up to £3,000, to provide help with the cost of
attending Jamborees, currently at £2,410
A Restricted Fund totalling £2,201 which is a ring-fenced amount
to be used for development within the District.|
|---|---|
|||
|**Further financial review details**|The District does not have sufficient funds to invest in longer term
investments. The District has therefore adopted a risk averse strategy to
the investment of its funds. All funds are held in cash using only
mainstream banks or building societies.|
## **Section D Structure, governance and management**
|**Type of governing document**|The District governing documents are those of The Scout Association.
They consist of a Royal Charter, which in turn gives authority to the By
Laws of the Association and The Policy Organisation and Rules of The
Scout Association. The District is further governed by the District
Constitution.|
|---|---|
|**How the charity is constituted**|The District is a trust established under its rules which are common to all
Scouts.|
|**Trustee selection methods**|The Trustees are appointed in accordance with the Policy Organisation
and Rules of The Scout Association.|
|**Additional governance issues**|The District is managed by the The Board of Trustees, the members of
which are the “Charity Trustees” of the Scout District that is an educational
charity. As charity trustees they are responsible for complying with
legislation applicable to charities. This includes the registration, keeping
proper accounts and making returns to the Charity Commission as
applicable.
The committee consists of several Independent members who meet at
least four times a year.
**Ex–officio Members:**
Chair
District Commissioner
Secretary
Treasurer
District Scout Youth Commissioner
District Explorer Scout Commissioner|
||**Elected Members:**
Persons elected at the District Annual General Meeting.
These should normally be two to six in number.
The actual number must be the subject of a resolution by the District Scout|
4
Council.
## **Nominated Members:**
- Persons nominated by the Chair and District Commissioner
- The nominations must be approved at the District Annual General Meeting.
## **Co-opted Members:**
- Persons co-opted annually by the Board of Trustees.
This Board of Trustees exists to support the Group Leaders in meeting the responsibilities of their appointments and is responsible for:
- Ensuring that there are sufficient resources (and reserves) to deliver high quality Scouting;
- Promoting a positive image of Scouting in the community, as well as its development;
- Ensuring that District property is appropriately managed;
- Maintaining appropriate insurance of persons, property and equipment;
- Assisting in the recruitment of leaders and other adult support;
- Appointing any sub committees that may be required;
- Appointing District Administrators and Advisors other than those who are elected; Ensuring compliance with applicable governance and charity regulations, including in respect of reporting and risk management.
The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include two signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.
The District maintains and regularly reviews a Risk Register of its keys risks and controls.
## **Section E Reference and administration details**
|**Charity Name**|Wiltshire North District Scout Council|
|---|---|
|**Charity Number**|305942|
|**Charity’s principal address**|Unit 177, 8 The Bridge, Chippenham, Wiltshire, SN15 1FY|
## **Names of the charity trustees who manage the charity**
||**_Trustee Name_**|**Office**|**Dates if not for whole year**|
|---|---|---|---|
||**Ex Officio**|||
|1|J Purkis|Chair||
|2|G Livingstone|Commissioner||
|3|J Coombs|Explorer Scout Commissioner||
|4|H Millard|Treasurer||
||**Elected**|||
||F Shires||Resigned 1 July 2023|
||C Webster||Resigned 1 March 2023|
||**Nominated**|||
|5|C Butson|Group Scout Leader Representative||
|6|T Roberts|||
||**Co-opted**|||
|7|E Hollamby-Jones|||
5
## **Name and address of advisor**
|**Name and address of advisor**|||
|---|---|---|
|**Type of advisor**|**Name**|**Address**|
|Independent Examiner|Christopher David Watchman
Watchman Accountants Ltd|48 The Causeway,
Chippenham,
Wiltshire,
SN15 3DD|
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above**
## **Signed on behalf of the charity’s trustees**
|**Signature**||
|---|---|
|||
|**Full name**|**J Purkis**|
|||
|**Position held**|**Chair**|
|||
|**Date**|**29 June 2023**|
6
(HARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examiner's Report
Rèport to th• tru$t•?8
SCOVT
C *-aCK
On a¢¢ounts forthè year
èndgd
Charity no
{If any)
Sot out on pages
I report to the trustees on my examination of tha
ccounts of the above
chadty Iyhe Trust") for the year ended 311031?trLJ.
ResponsÈbilrtigs and
basls of r•port
As the eh8riWs trustees, you are responsible for the preparation ol th8
accounts in aceA)rdance with the requirements of the Charf(i85 Act 2011
1.the Act").
I rèport in respect of rny examinatson of thè Trust's accounts carried out
undar section 145 of the 2011 Act and in caTrying out my 6X8mination. I
have followed all the applicab18 Directions given by the Charity Commission
undèr section 14515llbl of the Act.
Indopondent Jhe charity's gross income axceeded £250,000 and l am qijalrfied to
examinarfs statement undertake the examination by being a qualified mgmber of linsert name of
applicable listèd bodyll. Dèlète I l if not applicable.
I haw completad rny examination. I confim that no mat8rial rnatters have
come to my attention in connection with the examination (other than that
disclosed below'l whieh gNes me caLJ$e to beli8ve that in, any rnaterial
respect..
thè 8ccounting records wèrè not kept in accordance wth section 130
of th8 Charities Act., or
the a¢¢ounls did not accord with the ac¢ounting rè¢ords', or
the accounts did not comply with the applicable requirernents
concerning the ft)rm and content of accounts set out in the Charities
(Accounts and Rerortsl Regulations 2008 other than any requirement
that the accounts give a 'true and fair, vlaw which is not a mattèr
eonsidered as part of an independent examination.
I have no concerns and have come across no other m8tt9rs in conngction
with the examination to which attentlon shoulcl be drawn in this report in
order to enable è proper undèrs¢anding of the accounts to be reached.
. Pl68se delet6 the words in the btsckgts rfthey do not 8ppIy.
Dat•:
Signed:
13/1
Name:
Mffls roPtr16f
Oovrp
Rglevant profgsslonal
quallflcatlon{s) or body
IER
Oct 2018
Irf any):
Addro$5:
Email.. chriSfywatchmailèCCOuDtants.com
Tel
Section B
Disclosure
Only complete il the examiner needs to highlight material matters of concern
(see CC32, Independènt examination of chgrity aco)unts= dirèctions and
guidance lor examiners).
Glve here brlef d•tall$ of
any items that the
•xaminerwi$hg8 to
dis¢los&.
IER
O¢t 2018
## **Wiltshire North District and Minibus Receipts and Payments Account**
|||Year start date|Year start date|Year end date||
|---|---|---|---|---|---|
||**For the year**
**from**|**4/1/2022**|**To**|**3/31/2023**||
|||||||
|**Receipts and payments**||||||
|**Receipts**|**£**
**Unrestricted**
**funds**|**2022/23**
**£**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**
**Endowment**
**funds**||**Total funds**
**£**|**2021/22**
**Total funds**
**£**|
|**Donations, legacies and similar income**||||||
|Membership subscriptions|**35,534**|**-**|**-**|**35,534**|**33,937**|
|Less: Membership subscriptions paid on
(National/County/Area/District)|**- 35,600**|**-**|**-**|**- 35,600**|**- 32,983**|
|Net membership subscriptions retained|**- 66**|**-**|**-**|**- 66**|**955**|
|Donations and fundraising|**-**|**-**|**-**|**-**|**-**|
|Gift Aid reclaimed|**-**|**-**|**-**|**-**|**1,489**|
|District Events|**25,151**|**-**|**-**|**25,151**|**18,989**|
|Loans Repaid|**-**|**-**|**-**|**-**|**-**|
|Other similar income|**7,140**|**-**|**-**|**7,140**|**-**|
|**Sub total**|**32,225**|**-**|**-**|**32,225**|**21,433**|
|**District Minibus**||||||
|To cover starting costs and 1st year of use|**-**|**-**|**-**|**-**|**-**|
|Hire income|**415**|**-**|**-**|**415**|**-**|
|Cash/cheques held|**-**|**-**|**-**|**-**|**-**|
|Other similar income|**-**|**-**|**-**|**-**|**-**|
|**Sub total**|**415**|**-**|**-**|**415**|**-**|
|**Badge Shop**||||||
|Badges sold|**34**|**-**|**-**|**34**|**184**|
|Cash/cheques held|**-**|**-**|**-**|**-**|**-**|
|Surplus|**-**|**-**|**-**|**-**|**-**|
|**Sub total**|**34**|**-**|**-**|**34**|**184**|
|**Explorer Units**||||||
|Aye Foure (Chippenham)|**15,867**|**-**|**-**|**15,867**|**12,300**|
|Creoda (Crudwell)|**1,849**|**-**|**-**|**1,849**|**2,496**|
|Endeavour (Chippenham)|**3,948**|**-**|**-**|**3,948**|**5,704**|
|Jaggards (Box)|**3,043**|**-**|**-**|**3,043**|**1,570**|
|Sea Squad (Corsham)|**18,878**|**-**|**-**|**18,878**|**8,783**|
|Twynnoy (Malmesbury)|**4,172**|**-**|**-**|**4,172**|**3,052**|
|Whitewall (Sherston)|**-**|**-**|**-**|**-**|**431**|
|**Sub total**|**47,757**|**-**|**-**|**47,757**|**34,336**|
|**Investment income**||||||
|Bank interest|**-**|**-**|**-**|**-**|**-**|
|Secure Trust Deposit Account|**-**|**-**|**-**|**-**|**-**|
|**Sub total**|**-**|**-**|**-**|**-**|**-**|
|**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**||||||
||**80,431**|**-**|**-**|**80,431**|**55,954**|
|||||||
||**-**|**-**|**-**|**-**|**-**|
|||||||
||**80,431**|**-**|**-**|**80,431**|**55,954**|
## **Wiltshire North District and Minibus Receipts and Payments Account**
|||Year start date|Year start date|Year end date||
|---|---|---|---|---|---|
||**For the year**
**from**|**4/1/2022**|**To**|**3/31/2023**||
|||||||
|**Receipts and payments**||||||
|**Payments**|**£**
**Unrestricted**
**funds**|**2022/23**
**£**
**£**
**1,270**
**-**
**# 153**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**1,423**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**1,423**
**-**
**-**
**-**
**1,423**
**-**
**- 1,423**
**-**
**-**
**-**
**14,653**
**-**
**13,230**
**-**
**Restricted**
**funds**
**Endowment**
**funds**||**Total funds**
**£**|**2021/22**
**Total funds**
**£**|
|**Charitable Payments**||||||
|Adult support and training||**1,270**|**-**|**1,270**|**-**|
|Donations and funding issued|**#**|**# 153**|**-**|**153**|**1,900**|
|Loans issued|**-**|**-**|**-**|**-**|**-**|
|District Events|**26,679**|**-**|**-**|**26,679**|**18,371**|
|AGM and trustee expenses|**1,951**|**-**|**-**|**1,951**|**150**|
|Gift Aid paid on|**-**|**-**|**-**|**-**|**1,489**|
|Other costs|**5,258**|**-**|**-**|**5,258**|**2,944**|
|**Sub total**|**33,887**|**1,423**|**-**|**35,310**|**24,855**|
|**District Minibus**||||||
|Starting/running costs|**-**|**-**|**-**|**-**|**-**|
|Tax|**165**|**-**|**-**|**165**|**-**|
|MOT|**126**|**-**|**-**|**126**|**-**|
|Insurance|**768**|**-**|**-**|**768**|**-**|
|Other maintenance costs|**314**|**-**|**-**|**314**|**-**|
|Other costs|**-**|**-**|**-**|**-**|**-**|
|**Sub total**|**1,373**|**-**|**-**|**1,373**|**-**|
|**Badge Shop**||||||
|Badge stock bought|**-**|**-**|**-**|**-**|**110**|
|Stock written off|**-**|**-**|**-**|**-**|**-**|
|Debtors|**-**|**-**|**-**|**-**|**-**|
|Excess funds transferred|**-**|**-**|**-**|**-**|**-**|
|Loss|**-**|**-**|**-**|**-**|**-**|
|**Sub total**|**-**|**-**|**-**|**-**|**110**|
|**Explorer Units**||||||
|Aye Foure (Chippenham)|**16,107**|**-**|**-**|**16,107**|**8,863**|
|Creoda (Crudwell)|**1,630**|**-**|**-**|**1,630**|**2,169**|
|Endeavour (Chippenham)|**6,018**|**-**|**-**|**6,018**|**6,396**|
|Jaggards (Box)|**2,849**|**-**|**-**|**2,849**|**1,535**|
|Sea Squad (Corsham)|**21,301**|**-**|**-**|**21,301**|**10,348**|
|Twynnoy (Malmesbury)|**3,647**|**-**|**-**|**3,647**|**2,953**|
|Whitewall (Sherston)|**1,944**|**-**|**-**|**1,944**|**-**|
|**Sub total**|**53,496**|**-**|**-**|**53,496**|**32,265**|
|**_Total Gross Expenditure_**
**Asset and investment purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**Transfers between funds**
**Cash funds last year end**
**_Cash funds this year end_**||||||
||**88,757**|**1,423**|**-**|**90,180**|**57,229**|
|||||||
||**-**|**-**|**-**|**-**|**-**|
|||||||
||**88,757**|**1,423**|**-**|**90,180**|**57,229**|
|||||||
||**- 8,326**|**- 1,423**|**-**|**- 9,749**|**- 1,276**|
||**-**|**-**|**-**|**-**||
||**45,118**|**14,653**|**-**|**59,771**|**61,047**|
||**36,792**|**13,230**|**-**|**50,022**|**59,771**|
## **Statement of assets and liabilities at the end of the year**
||**£**
**Unrestricted**
**funds**|**31st March 2023**
**£**
**£**
**13,230**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**13,230**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**
**Endowment**
**funds**|**31st March 2023**
**£**
**£**
**13,230**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**13,230**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**
**Endowment**
**funds**|**Total funds**
**£**|**31st March 2022**
**Total funds**
**£**|
|---|---|---|---|---|---|
|**Cash funds**||||||
|District bank current account|**4,754**|**13,230**|**-**|**17,983**|**22,407**|
|Minibus bank current account|**8,751**|**-**|**-**|**8,751**|**8,336**|
|Scout Shop bank current account|**-**|**-**|**-**|**-**|**-**|
|Explorer Units bank current accounts|**13,344**|**-**|**-**|**13,344**|**19,084**|
|Scout Shop STIS account|**1,550**|**-**|**-**|**1,550**|**1,550**|
|Explorer Units cash/floats|**-**|**-**|**-**|**-**|**-**|
|**Total cash funds**|**28,398**|**13,230**|**-**|**41,628**|**51,377**|
|**Other monetary assets**||||||
|District hall hire deposit held by 1st Chippenham
Scout Group|**50**|**-**|**-**|**50**|**50**|
|Insurance/Tax claim|**-**|**-**|**-**|**-**|**-**|
|**Sub total**|**50**|**-**|**-**|**50**|**50**|
|**Investment assets**||||||
|Investment property - detail|**-**|**-**|**-**|**-**|**-**|
|Quoted investments|**-**|**-**|**-**|**-**|**-**|
|Other investments - detail|**-**|**-**|**-**|**-**|**-**|
|**Sub total**|**-**|**-**|**-**|**-**|**-**|
|**Non monetary assets for charity's own**
||||||
|Badge stock
~~**use**~~|**-**|**-**|**-**|**-**|**-**|
|Land and buildings|**-**|**-**|**-**|**-**|**-**|
|Motor vehicles - District Minibus|**8,394**|**-**|**-**|**8,394**|**8,394**|
|Scouting equipment, furniture etc|**-**|**-**|**-**|**-**|**-**|
|Other|**-**|**-**|**-**|**-**|**-**|
|**Sub total**|**8,394**|**-**|**-**|**8,394**|**8,394**|
|**Liabilities**||||||
|Accounts not yet paid|**-**|**-**|**-**|**-**|**-**|
|Expenses incurred but not invoiced|**-**|**-**|**-**|**-**|**-**|
|Subscriptions not yet paid|**-**|**-**|**-**|**-**|**-**|
|Loan - detail|**-**|**-**|**-**|**-**|**-**|
|Other liabilities|**-**|**-**|**-**|**-**|**-**|
|**Sub total**|**-**|**-**|**-**|**-**|**-**|
|**Contingent liabilities and future obligations**||||||
|||||None|None|
**The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 29 June 2023 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by**
|Signature|Print Name|
|---|---|
||JUSTIN PURKIS Chair|
||HANNAH MILLARD Treasurer|
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examiner's Report
Report to the trustees
soouT
On accounts for the year
ended
Charlty no
(if any)
Sot out on pagès
I report to the trustees on my examination of the accounts of the above
charity {'the Trust") for the year ended 11103/ 2rt3.
As the charivs trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
{"the Act'}.
Responsibilities and
basis of report
I report in respecl of my examination of the Twst's accounts carried out
under section 145 of the 2011 Act and in carying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
Independent tThe charivs gross income exceeded £250,000 and l am qualified to
examinerfs statement undertake the examination by being a qualrfied member of linsert name of
applicable listed bodyll. Delete [ l if not applicable.
I have completed my examination. I confirm that no material matters have
come to my attention in Connection with the examination (other than that
disclosed below ') which gives me cause to believe that in, any material
respecl..
the occounting records were not kepl in acwrdance with section 130
of the Charities Act., or
the accounts did not accord with the accounting records,. or
the accounts did not comply with the applicable requirements
concerning the form and content of accounts set oul in the Charities
(Accounts 2nd Reports) Regulations 2008 other than any requirement
that the accounts give a 'lrue and fair, view which is not a matter
considered as part of an independent examination.
I have no concems and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Please delete the words in the brackels if they do not apply.
Signed:
Dale".
16/1
Name:
(MrtIs roPH6¢
Relevant professlonal
quallflcation(s) or body
IER
Oct 2018
(If any):
Address:
Wiltshiie SN15 3DD
ompany
Email.. chris@watchmanaccount8nts.¢om
Section B
Disclosure
Only complete if the examiner needs to highlight material matters of concern
(see CC32, Independent examination of charity accounts.. directions and
guidance for examiners).
Glve here brlef details of
any itgms that the
examiner wishes to
discloso.
IER
Oct 2018