Trustees, Annual Report For the period From (start date) to end date Section A Reference aiid admini5tralioin details Charity name 1stHi hworth Scout Group Other names the charity is known ty Registered chanty number (if any) HQ wistration number Charity's Principal address emill Gardens Names of the chatity trustees who manage the charity Trust•• Nam• Olfice (W any) Mr P Kruse Mr T J Williams Mr A Martin Mr S Mollart Mrs C Mollart Mr D Roblin Mrs N Dumin-Du Mr K Skillet Mr T Dobson MrsCLP Mt5NG Mrs L Dibble Mr G Rowlands Mrs J l)obson Mr J Store Mr T Kimmins Chair Treasurer Le&J Volunteer 10 11 12 13 14 15 16 17 Names and addresses of advtsers (opt1 infcKmakn Ixrt encourwJed as best Section Lead Volunteer Section Lead Volunteet Secth)n Lead Volunteer Section Lead Volunteer sect Lead Volunteer 114r23 to 6111r23 advisor Independent Examiner Name Mr K R While FCCA Address hon 3 Saxon Mil 'ndon SN6 ONP 1 LT700001 (27 February 2024)
Section B Structure. governance and management Description of the charivs trusts Type of goveming document 1 st Highworth Scout Group's goveming documents are those of the The Scout Associalion. They consist of a Royal Charter. whth in gives authonty to the Bye Law5 of the and Tr PolLy, Oryanisati and Rules of The (e.g. trnst deed, constitubon) How the charity is constituted 1 st HhWOrth Scout Group is a trust estsblished under its rules lch are common to all S¢JGrOUpS. (e.g. trus( associati. C(XnP8ny) Trustee selection meldS {e.g. appointed by. elected by) The TTUStees are appointed in ac£ordance with the Policy. Organisatm and Rules of The Scout Assoc+atx)n. You may choose to include addibonal infomiation. where relevan( atjout. The Group is managed by the Group Trustee Board, the membefs of which a 'Chanty Trustees, of Ihe Scout Group which is an educational charity. As chanty trustees they are responsible for comMing with legislation applicable to chalities. This indudes the registration. keeping proper accounts and makirMJ retums to the Chity CommissM)n as Policies and procedures adopted for. a) the induction and training of trustees: b) trustee, consideration of maior risks and the systems and procedures to manage them Our Board of Trustees is currenty made up the Chair, Secretsry .Treasurer and Group Lead Volunteer and all the others named in the rewt and meets 8 or 9 times during the Trustee leaming within the first 6 months of joining the Board. Thts Group Trustee Board exists to make sure the charity is 11-managed, risks are assessed and mtyated, buildings arKI equipment are in gocxl thing order, arKI eVerye folkyws legal reqUireMts and ts organisatTh'S KM)lrns and rules. Their support helps other volunteers run high-qualty and safe programmes that gives young people skills for life. 2 LT700001 (27 FebNary 2024)
Section 8 Structure. governance and management IcontinLiedl Risk and Internal Control The Group Trustee Board has identified the major risks to whKh they believe the Group is exposed. these have been reviewed and systems have been estsblished to mitigate against them. The main a$ of concem that have been identified are: Damage to the twfftliThJ. property and equipment The Group uld request the use of buiklings. property and equipment from nehboUring organisations such as the church. community centre and other Scout Groups. Similar reciprocal aftangeMe exist with oryanisatmyis. The Group has suffwit buiklings and contents NWran in place to Injury to leaders, helpers. supporter5 and members. The Group through the capitation fees contn'txrtes to the Scout ns national accident insurance polLy. Risk reliant upon income from subscriptions and furKlraising. The group does hold a reserve to ensure the conts'nuity of activitss should there be a major reduction in income. The Board coukl raise value of subscxiptions to InCre tt Reduction or loss of leaders. The group is totslty reliant upon volunteers to run and administer the activities of the group. If there Yds a red in the number of leaders to an consolidation or closure of a section. In the worst case scenario the complete ck)SUfe of the Group. au yOud peoF4e W 6 to 14. If vras a reductTh in membership in a PartK section or the group as whole then there woukl have to be a contraction, consolEdation or ck>sure of a section. In the worst case scenario the complete closure of the Group. 3 LT700001 (27 Febnwy 2024)
Section C Objectives and activities The Purpose of Scouting Scouting exists to actY4ely engage and support young people in their personal developmen( empowering them to make a posthve contribut#)n to society. Tho Valu•8 of SC¢Kng Scouts are guNJed by these values: Summary of the objects of the chanty set out in its governing document and loyal. Re8POCt - We have self-resF¢Ct and respect for others. Care - We support othets and take care of the world in which Beliof . We expkxe our Pdilhs, beliets and 8ttibj. with otheis and make friends. Scouting tskes place when yourvJ people. in partneh•P with adults, w)rk together based on the values of Scouting and: - enioy what they are doing arKI have fun - take part in activi indoors and outdoors - learn by doing . share in spilittl refiecaN)n - tske lbir and make ch(x( . undertake and challenging acbvit - make and live by their Promise. Summary of the main actsvit in relatK)n busy year for 1 st Highw)rth Scout Group. We conlinue to run 6 sections. with 2 Beaver Colonies. 2 Cub Pad(s and 2 Scout Troops. The le*r tM remains strong with a total of 31 members. Total youth rnembetship has reduced slighty from 134 to 129 at the end of the year as we managed numbers to ensure there were spaces for those moving section. Our aIti.ng list IS increased to 102 youngstets, 64 of 0M are okj erKxffjh to i)in n¢x. Becau catchment afea into their own, lower wiority walting list. This leaves 74 from our catchment area, of which 36 are of age to oin. All secticTh rdn a full programme of activit aThd at giving opportunty to gain skills that will be useful throughout their lives. In addilion to Ihe regular evening meetings, we ran a number of camps and day actsvities. We made good use of our adventurous actNity pemits, running archery. kayaking and rafting sessio1. and used extemal providefs for indoor 4 LT7001 (27 February 2024)
dimbing. During the (x>ming year intend to increase the number of pemit hoklers and hope to add Fmddle boarding to our range of activibes. The Scout Association B in the middle of a transformation prograrnme, and as part of that we are reorganising teams, adopting new lides (for example, Group Lead Volunteer instead of Group Scout Leader) and charKJing elements of volunteer recruiknent aThl training, While this started during this reporting perk)I, it will continue into the next year. The 'unFformed' side of the group continues to be very well sUpfved by the TTUStee Board. As part of the transfomiation. their rok is changing to be more govemance focussed. The board a wothing to ensure the active involvement 1xeV given by the Tnthes can LX)Minue in Additional details of the objectives arKI acbvitM (optional InfOn Ixrt enc(wraged &s best pr*e) You may choose to include furth statements, where relevan( about: ' on grantmaking: • contribution made by voluntee. ' policy on investments. Public benefft statement Group meets the Chality CommissK)n's public benefft criteria under both the advancement of education and the advancement of citEenship or communty development headings. Seclioii D Acliibviiiieiits arid perforiTiaiice Summary of the main achievements of the charity during the yea The Group has provided a range of diverse and exciting events and meetirrfJs for the Beavers, Cubs and Scouts. This is at the heart of what a trre to do in line with the Scout Assctlats'S mission. to engage and support young people in their persork31 devekyrn( empx)wering them to make a invest in the provision of equipment and training to continue to provide 8thes to the Sections. In add{tn. the Group has continued to invest in maintaining the high stsndard of the facilrties have to ertsure the safety of all partKipants in the Group. Last year we also secured access to additional land behirKI sc4Xrt hut to enable additional acbvitss outsth out ts need to always travel away from the hui We plan to continue in supporb'ng the Sections by Maintaining and investing in volunteer training, ajuipment and facilrties next year. 5 LT7001)01 (27 February 2024)
Section E Fiiiancial Review Revlew Income for 202Jf24 at £31.758 was up on the previous year by £1.164 and expenses at £23.071 ere £24,421 below last year with wo$ on the hall and car park accounts'ng for reduction. Reswves Polky Group's wlicy on reserves is to hold sufficient urCeS to continue the charitable actsvits of the group shoukl income and fundraising acthibes fall shrt The Group Trustee Board considers that the group should hold a sum equivalent to 12 months running costs and funds for emergency repairs in total £20.000. At the end of the current financial year excess reserves of £22.414 were hekl by the Group which will be put to gocJ use wth exFendiiure al• eamwrked for filting in the roof space in the entrance hall and storage facilities for kayaks at Cotswokl Sailing Club. Brief statement of the charitys [IcY on We have set an ambthons target to cart*)n neutral by 2030 and £6000 has been ring fenced to help lJ)is nsibon Quantify and explain any designations Details of any funds materially in defKit (circumstances plus steps to eliminale) Further financial revi detai15 (optional infonrthn) You may choose to include addibonal Investmert Pol The Group's InCOff and Expenditure is suffiwit to have funds to invest in bnger-term investrnents such as stocks and shares. The Group has therefo adopted a low risk strategy to the invesbnent of its excess fiJnds.which a held in cash using lY mainstream banks or tyjilding inf0mtion, where relevant, about: • the charivs principal sources of furKIs Membership fees {induding giftaid) but excluding capitatK•n ¥ras £15.713 . below the £16,779 of charitabbe payment necessary to sustain the operational running of the group. itional donations induding those minibus usage and fundraising ensured the Group did not have to spend reserves to keep the operknn ol the Group functionirwJ . how expenditure has supp(Mted the k . investrnent policy and obiecbves: Group Trustee Board regulaty monitors the levels of bank balances and the interest rates receNed to ensure the group obtsins maximum value arKI income from rts banking arrangements. Occasionalty this may involve using an account that Nuires a perK)d of notice beth funds may be ' drawn, before doing so the Group Tntstee Board uirements. 6 LT700001 (27 February 2024)
Section F Other Optional Information Plans for future perKds (detsils of any The Scout Assooatson is irnplementing its Transfomation programrne to devek)p Scouting and make a greater connection with volunteers on which rt is so dependent. HighwDrth sCt Group the Board of Trustees. Group Lead olunteer and SectKJn volunteers are working to help give a rmer Elcome for everyone in scouiing to deliver better leaming and simplify how volunteer together . We are aTrKays looking for volunteers to support Scouting in Highworth. Subcxiption fees for2024f25 have ljeen reviebved and the Board of Trustees has irKreased tt)e temty charge from £48 to £50 vAth the aim of covering hher utilty bills Section G Declaration Signed on behalf of the chaTitys trustees Signaturels) Full namds) )iLLI Position (eg Secretary. Chair) JFJUFAPJLia 7 LT71))001 (27 Febry 2024)
1st Highworth Scout Group R•ceipts and Paym•nts Account Year start date Year end date For tho year from 01-Apr-23 To 31*r-24 Receipts aii(I pa>'iiieiits 2023r24 2022123 Receipts Donallons, legacle8 and Simllar Incomo Membership sub$'PlKS Less:Membership subsCriptS pad on Net membership subscripb'ons retained Donations 17,970.(rf1 5.779.00 11191.00 1.040.00 2.120.00 3.522.00 561.00 17A57.00 5236.00 12.221.00 1,597.00 1A79.00 3.107.00 362.00 Mini bus Gift Aid Other sirnilar income Sub totsl 19 Grants maintenan grant Other grants from Swindon Bmjgh Council Sub total Fund-ralslng (gross) StX)ut post 1192.00 2312.00 Other ActNitieslEventslCamps Intemational Acbvtbes 1.499.00 8252.00 1.258.00 8,139.00 Group Ck)sure Sub total 11.943.00 11.609.00 Investment Income Bank interest COIF Property Rent irmxj Other investrnent income 381.00 119.00 Sub total 381. 119.ljo Asset and Investmert salos, •t 0.00 31.758. 30.594.00
1st Highworth Scout Group R•¢•lpts and Paymonis Account For th• y•ar 01-Apr43 To 314Aar-24 Receii)Is aiiil payiiieiits 2024 Unmtrlctod funds Unr•strlct•d funds Payments Charltable Payments Water costs Electricty & gas Insurance 162.00 2,950.00 1,307.00 4020.00 1258.00 1837.00 734.00 3,581.00 1.235.00 4030.00 21.684.00 2,614.00 541.00 Mini bus Repaits and Rwwwals Matefiats and equipment Internet costs Uniformsrrraining AGM and trustee expenses Intemational Events Group expenses Other 176.00 1.138.00 2.257.IM) 72.00 2,348.00 Grants Sub totsl 16.779.00 37m.00 Fund4alsing w)on8 Chrisknas post 9m4.00 34.00 10.002.IXI Other fund-raising costs Sub total 51.00 6392.00 Ass•t and Investment purchaw. Otc. 23.071.00 47A92.00 8.687.00 33,732.00 42A19.00 116,898.00 50,630.00 33.732.00 Ch funds last y•ar end Cash funds thls year•nd
1st Highworth Scout Group Receipts and Payments Account For the year 014pr.23 To 31*r-24 Statoiiieiil of assets and liabilitios at tlie eiicl of the ear 2022123 Unrostrktsd funds Unrestricted fvnds Cash funds Bank current CoUnt 26.16100 17W6.00 Bank deF#JSit account Untted Twst 1 year bond The Scout Ass(Kiation Short Tenm Investrnent 16257.00 15,876.00 0.00 Total cash funds othor monetary amots Tax claim 42h19.00 33.732.00 0.00 due to the District Insuran claim Sub total Investment assats other investments - detail Sub total 0.00 Non monetary as88ts for charlty'8 O¥ffl IW• Badge stock Scout Sts)p stk Scout post Land and buildings Scouting equipmen( furniture etc Sub totsl 0.00 0.00 Liabllftle• Accounts not yet paKI Expenses incurred but not invoiced Subsuiptions not yet paid Loan - detail Sub total The above rnc•lpts and payments account and 8tatement of assets and Ilabllltlg8 w•r• approved by the Tru8tO08 Mtr4IOW and slgn•d on th•lr bohall ty Signatu Print Narr Chairman Treasurer
Independont Examinerfs Roport to the Trustees of 1•t HOghvK•rth Scout Group I report on the accounts of 1st Highworth Scout Group for the year ended 31 Mar 2024 which comprise the Statement of Financial Activites, the Balance Sheet and related notes. This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity's trustees those matters l am required to stste to them in an Independent Examinerfs report and for no othw wrFM)se. To fullest extent pemiitted by law. I do not accept or assume responsibility to anyone other than the charty and the charity's trustees for my examination vth. Respective rnsponslbllllles of Trustees and Examiner The Group's trustees are responsible for the preparation of ts accounts. They consider that an audit is not required for this year (under Sedion 144 of ts Charities Act 2011 {the Charities Act)) and that an indewthnt examination is needed. It is my SPonsIbl1ty to: Examine the accounts (urmler Section 145 of the Charthes Act); . To follow ts wocedures laKI dovm in the General Directions given by the Chanty Commissioners (under Sedion 145 (5) (b) of the Charities Act); and • To state whether partIlar matters have come to my atttt10n. Basis of Independent Examlnerfs report My examination was carried out in accordance Imth the Gener31 Directions given by the Charity Commissioners. An examination indudes a review of the acGounting records kept by the Group and a comparison of the accounts esented %Mth those records. It also indudes consideration of any unusual items or disclosures in the accounts, and 8eekirKJ 8xK4analions from you as trustees conceming any such matters. The pr(edureS undertaken do not provide all the evidence that woukl be required in an audit, and consequently no opinion is given as to whether the accounts present a Irue and fairf view arKI the report is limited to those matters set out in the statement below. Independent Examlnerfs statthne In conne(aion with my examination. no matter has come to my attention: 1. which gives me reasonable cause to believe that in any material resped the requirements to keep aCcnI11vj rec(Kts in accordarKe with Secticm 130 of the Charities AGt and to Fryare accounts vthich accord wth the accounting records and comply with the accountirKJ requirements of the Charthes Act have not been met; or 2. to which, in my opinion. attention should be drawn in order to ena1 a proper understandirKJ of the accounts to be reached. Name: k£L) irL Signature: QualffiGation: FOLA, FfflARr 3 SPfxoM Mi UL CJII4ELDO 0P Address: