2023-03-31-accounts

Description	ofthe charity's trusts	ofthe charity's trusts	ofthe charity's trusts	ofthe charity's trusts
Type of governing document						The Group's governing documents are those ofthe The Scout
						Association. They consist ofa Royal Charter, which in turn
						gives authority tothe Bye Laws ofthe Association and The
						Policy, Organisation and Rules ofThe Scout Association.
(e.g.trust deed,		constitution)
How the charity		is constituted				The Group isa trust established under its rules which are
						common to all Scouts.
(e.g. trust,	association,		company)
Trustee selection methods						The Trustees are appointed in accordance with the Policy,
(e.g. appointed		by, elected by)				Organisation and Rules ofThe Scout Association.
Additional	governance		issues (optional			information but encouraged as best practice)
You may choose to include additional						The Group is managed by the Board ofTrustees, the
information,	where relevant,			about:		members ofwhich are the 'Charity Trustees' ofthe Scout
						Group which is an educational charity. As charity trustees
						they are responsible for complying with legislation applicable
						to charities. This includes the registration, keeping proper
						accounts and making returns to the Charity Commission as
						appropriate.
Policies and procedures adopted for: a) the induction and training oftrustees; b) trustee' consideration ofmajor risks and the systems and procedures to manage them						The Committee consists of3independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (ifopted to take on the responsibility) and parent and community representation and meets 9times ayear.
						Members ofthe Board ofTrustees complete 'Essential
						information for Trustees' training within the first 5 months of
						'oining the committee.
						This Board ofTrustees exists to support the Group Scout
						Leader in meeting the responsibilities ofthe appointments and
						is responsible for:the maintenance ofGroup property; The
						raising offunds and the administration ofGroup finance; The
						insurance ofpersons, property and equipment; Group public
						occasions; Assisting in the recruitment ofleaders and other
						adult support; Appointing any sub committees that may be
						required; Appointing Group Administrators and Advisors other
						than those who are elected.

Risk and Internal Control
The 8oard ofTrustees has identified the major risks to which
they believe the Group is exposed, these have been reviewed
and systems have been established to mitigate against them.
The main areas ofconcern that have been identified are:
Damage tothe building, property and equipment. The Group
uld request the use ofbuildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar reciprocal
arrangements exist with these organisations. The Group has
sufficlent buiklings and contents insurance in place to mitigate
against permanent loss.
injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
'atjons national accident insurance policy. Risk
are undertaken before all activrhes.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
Group does hold a reserve to ensure the continuity of
activities should there bea major reduction in income. The
Committee could raise the value ofsubscriptions to increase
the income tothe Group on an ongoing basis, either
temporarily or permanently.
Reduction or loss ofleaders. The Group is totally reliant upon
volunteers to run and administer the activities ofthe Group. If
there was a reduction in the number ofleaders to an
unacceptable level in a particular section or the group as a
then there would have to bea contraction,
consolidation or closure ofa section. In the worst case
scenario the complete closure ofthe Group.
Reduction or loss ofmembers. The Group provides activities
for all young people aged 6to 18.Ifthere was a reduction in
membership in a particular section or the Group as whole
then there would have to be a contraction, consolidation or
closure ofa section. In the worst case scenario the complete
closure ofthe Group.

				The Purpose ofScouting
out in its	governing	document		Scouting exists to actively engage and support young people in their personal development,
				empowering them to make a positive contribution to society.
				The Values ofScouting
				As Scouts we are guided by these values:
				Integrity - We act with integrity; we are honest, trustworthy
				and loyal.
				Respect - We have self-respect and respect for others.
				Care - We support others and take care ofthe world in which
				we live.
				Belief - We explore our faiths, beliefs and attitudes.
				Cooperation -We make a positive difference; we co-operate
				with others and make friends.
				The Scout Method
				Scouting takes place when young people, in partnership with
				adults, work together based on the
				values ofScouting and:
				-enjoy what they are doing and have fun
				-take part in activities indoors and outdoors
				-leam by doing
				-share in spiritual reflection
				—take responsibility and make choices
				-undertake new and challenging activities
				-make and live by their Promise.
Summary	ofthe main activities		in relation	We continue to run 6sections, with 2 Beaver Colonies, 2Cub
tothese	objects			Packs and 2Scout Troops. The leader team remains strong
				with 32 in the team. Total youth membership has increased
				slightly as forecast from 127to 134at the end ofthe year.
				Our waiting list has increased to around 80youngsters, 40of
				whom are old enough tojoin now. We are restricteed in being
				able to offer more places at present due to limits on the
				number ofleaders in place and the facilities to support
				additional sections.
				Itwas a pleasure to be able to meet face to face throughout
				the year. All sections ran a full programme ofactivities aimed
				at giving youngsters leadership skills, increased self-reliance
				and the opportunity to gain skills that will be useful throughout
				their lives. In addition, we ran a Group camp attended by 90
				youngsters. Activities included kayaking, rafting,
				paddleboarding, archery, tomahawk throwing, making camp
				donuts and much more, and was a great success.
				During the year, six ofour kayak instructors renewed their
				activity permits and two leaders gained rafting permits
				ensuring we can continue to provide adventurous activities.
				We also purchased more buoyancy aids and paddies allowing
				us to increase the numbers on the water.
				The 'uniformed* side ofthe group continues to be very well
				supported by the Board ofTrustees which also boasts a
				strong membership. The number ofmembers, and slightly
				increased membership subscription, should ensure continued
				financial stability and an opportunity to continue to develop
				the Group, but the high inflation rate means we will be closely
				monitoring our finances this year.

Summary	ofthe	main	achievements	of	As indicated above the Group has been able to provide	a
			Group		range ofdiverse and exciting events and meetings for the Beavers, Cubs and Scouts. The Group has continued to
					invest in the provision ofequipment and training to
					continue to provide activities to the Sections. In addition,
					the Group has also in investment in maintaining the high
					standard ofthe facilities we have. We plan to continue	in
					supporting the Sections by maintaining and investing in
					training, equipment and facilities next year.
					We recognise that climate change is a huge issue for us
					and future generations. At Highworth Scouts we are
					looking at how we can reduce our carbon footprint and
					provide an example to others. We have set ourselves the
					challenging ambition oftrying to become a carbon neutral
					Scout Group by 2030.Some funds, in the order of
					E6,000, will be set aside during the current year to help
					this transition.
					The Board ofTrustees reviewed the subscription fees for
					2023/24. The Board ofTrustees fully recognise the cost
					living challenges that everyone is facing, especially
					noting the increase in inflation particularly assocaited
					with energy and utility bills. The Group is also not
					immune to these increases, particularly recognising that
					our energy is supplied at commercial rates and so was
					not afforded the same protection as domestic users. As	a
					result, a small increase ofK2 per term to off-set the
					increase costs in utility bills being experienced by the
					Scout Group was agreed.
					The Group's accounting policy means we keep R20,000
					in reserves. This isto cover approximately 12months of
					running costs and emergency repairs. Following the
					experience ofCovid, the Board have prudently decided	to
					retain this policy in place. This leaves us with excess
					reserves at year end off13,732. Further investment in
					equipment, facilities and training are planned in 2023/24,
					with approximately f13,000 provisionally allocated.

fstatement	ofthe chanty's	poficy on	Resene Policy
f8Seiv8S
			roup spo Icy on Ies8fves Is 0 s	cle f8soufc8s
			to continue the charitable activities ofthe	group should
			income and fundraising activities fall short.	The Board of
			Trustees considers that the group should	hold a sum
			equivalent to 12months funning costs and funds for
			emergency repairs in total circa f20,000at	the end ofthe
			current financial year excess reserves ofE13,732were held.
			These excess reserves will be put to good	use with some
			expenditure already earmarked for filling in the roof space in
			the entrance hall, support to replacement	minibus, and
			possible storage ofkayaks at Cotswold Sailing Club and a
Details ofany funds materially		in deficit
(circumstances	plus steps to eliminate)

							1st Highworth	1st Highworth	1st Highworth	Scout Group	Scout Group	Scout Group	Scout Group
								Receipts	and Payments		Account Year start		date	Year end	date
									Forthe year from		01-A -	r-22 pr- To		31-Ilar-23
											2022/23			2021I22
											Unrestricted		funds	Unrestricted	funds
Receipts
Donations, legacies and					similar income
Membership	subscriptions											17,457.00		14,97&.00
Less:Membership			subscriptions				paid	on					5,236.00		4,680.00
Net membership		subscriptions					retained					12,221.0D		10,298.00
Donations													1,597.00		113.00
Mini bus													1,579.00		197.00
Gift Aid													3,107.00
Other similar	income												362.00
			Sub total									18888.00		11693.00
Grants
Maintenance	grant												0.00
Other grants	from		Swindon			Borough		Council						12,667.00
			Sub	total									D.DO	12,887.00
Fund~ising	(gross)
Scout post													2,212.0Q		1,899.00
Other													1,258.00		476.0Q
Acti&ieslEvents/Camps													8,13S.OO		6,570.00
International	Activities
Group Closure
			Sub	total									11,609.00		8,945.00
Investment	income
Bank interest													0.00
COIF
The Scout Association				Short Term				Investment					0.00		0.00
Property Rent income
Other investment			income										119.00		210.00
			Sub total										11S.OO		210.00
					Total Gross Income								30594.00		33515.00
Asset and	investment				sales,		etc.								0.00
							Total receipts						30,594.00		33,515.00

			Forthe year	01~r-22	To	314llar-23	314llar-23
				2022/23		2021/22
				Unrestricted funds		Unrestricted	funds
Payments
Charitable Payments
Water costs				162.00			142.00
Electricity &gas				3,581.00			2,283.00
Insurance				1,235.00			1,195.00
Mini bus				4,030.00			2,772.00
Repairs and Renewals				21,684.00			S,&58.00
Materials and equipment				2,614.00			1,709.00
Internet costs							671.00
Uniforms/Training				1?6.00
AGM and trustee	expenses
International Events				1,13S.OO			600.00
Group expenses				2,257.00			3,486.00
Other				72.00			67.00
Grants
	Sub total			37~.00		21,871.00
Fund-raising expenses
Christmas post
Activities/Camps				9,064.00			5,796.00
Other fund-raising	costs
	Sub total			10,002.00			6,686.
	Total Gross Expenditure			47 2.00
Asset and investment		purchases, etc.
		Total payments		47,492.00
	Net ofreceiptsl(payments)			(16,&98.00)			4,958.00
Cash funds last	year end					45,672.00
	Cash	funds this year end		33,732.00		50,630.00

		2022/23		2021/22
		Unrestricted	funds	Unmstricted	funds
Cash funds
Bank current	account	17,856.00		34,873.M
Bank deposit	account
United Trust	1 year bond	15,876.00		15,757.00
The Scout Association Short Term Investment			0.00
Cash/Floats					0.00
	Total cash funds	33,732.00		50,630.M
Other monetary assets
Tax claim			0.00
Debts due to the Distnct
Insurance claim			0.00
	Sub total		0.00
Investment	assets
Other investments -detail			0.00
	Sub total		0.00
Non monetary assets for charity's own use
Badge stock					0.00
Scout Shop	stock
Scout post			0.00		0.00
Land and buildings
Scouting equipment, furniture etc			0.00		0.00
	Sub total				O.M
Liabilities
Accounts not yet paid			0.00		0.00
Expenses incurred but not invoiced			0.00
Subscriptions	not yet paid				0.00
Loan - detail
	Sub total		0.00