## |Description|ofthe charity's trusts|ofthe charity's trusts|ofthe charity's trusts|ofthe charity's trusts||| |---|---|---|---|---|---|---| |Type of governing
document||||||The Group's
governing
documents
are those ofthe The Scout| |||||||Association. They consist ofa Royal Charter,
which
in turn| |||||||gives authority tothe Bye Laws ofthe Association
and The| |||||||Policy, Organisation
and Rules ofThe Scout Association.| |(e.g.trust deed,||constitution)||||| |How the charity||is constituted||||The Group isa trust established
under its rules which are| |||||||common to all Scouts.| |(e.g. trust,|association,||company)|||| |Trustee selection methods||||||The Trustees are appointed
in accordance
with the Policy,| |(e.g. appointed||by, elected by)||||Organisation
and Rules ofThe Scout Association.| |Additional|governance||issues (optional|||information
but encouraged
as best practice)| |You may choose to include additional||||||The Group is managed
by the Board ofTrustees, the| |information,|where relevant,|||about:||members ofwhich are the 'Charity Trustees' ofthe Scout| |||||||Group which is an educational
charity. As charity trustees| |||||||they are responsible
for complying
with legislation
applicable| |||||||to charities. This includes the registration,
keeping proper| |||||||accounts and making
returns
to the Charity Commission
as| |||||||appropriate.| |Policies and procedures
adopted for:
a) the induction
and training oftrustees;
b) trustee' consideration
ofmajor risks
and the systems and procedures
to
manage them||||||The Committee
consists of3independent
representatives,
Chair, Treasurer and Secretary together with the Group Scout
Leaders,
individual
section leaders (ifopted to take on the
responsibility)
and parent and community
representation
and
meets 9times ayear.| |||||||Members ofthe Board ofTrustees complete
'Essential| |||||||information
for Trustees'
training
within the first 5 months of| |||||||'oining the committee.| |||||||This Board ofTrustees exists to support the Group Scout| |||||||Leader in meeting the responsibilities
ofthe appointments
and| |||||||is responsible
for:the maintenance
ofGroup property; The| |||||||raising offunds and the administration
ofGroup finance; The| |||||||insurance ofpersons,
property
and equipment;
Group public| |||||||occasions; Assisting
in the recruitment
ofleaders and other| |||||||adult support;
Appointing
any sub committees
that may be| |||||||required;
Appointing
Group Administrators
and Advisors other| |||||||than those who are elected.| |Risk and Internal Control| |---| |The 8oard ofTrustees has identified the major risks to which| |they believe the Group is exposed, these have been reviewed| |and systems
have been established
to mitigate against them.| |The main areas ofconcern
that have been identified are:| |Damage tothe building,
property and equipment.
The Group| |uld request the use ofbuildings,
property
and equipment| |from neighbouring
organisations
such as the church,| |community
centre and other Scout Groups. Similar reciprocal| |arrangements
exist with these organisations.
The Group has| |sufficlent buiklings
and contents insurance
in place to mitigate| |against permanent
loss.| |injury to leaders, helpers, supporters
and members. The| |Group through the capitation fees contributes
to the Scout| |'atjons national accident insurance
policy. Risk| |are undertaken
before all activrhes.| |Reduced income from fund raising. The Group is primarily| |reliant upon income from subscriptions
and fundraising.
The| |Group does hold a reserve to ensure the continuity
of| |activities should there bea major reduction
in income. The| |Committee
could raise the value ofsubscriptions
to increase| |the income tothe Group on an ongoing basis, either| |temporarily
or permanently.| |Reduction or loss ofleaders. The Group is totally reliant upon| |volunteers
to run and administer
the activities ofthe Group. If| |there was a reduction
in the number ofleaders to an| |unacceptable
level in a particular section or the group as a| |then there would have to bea contraction,| |consolidation
or closure ofa section. In the worst case| |scenario the complete closure ofthe Group.| |Reduction or loss ofmembers. The Group provides activities| |for all young people aged 6to 18.Ifthere was a reduction
in| |membership
in a particular section or the Group as whole| |then there would have to be a contraction,
consolidation
or| |closure ofa section. In the worst case scenario the complete| |closure ofthe Group.| |||||The Purpose ofScouting| |---|---|---|---|---| |out in its|governing|document||Scouting exists to actively engage and support
young people
in their personal
development,| |||||empowering
them to make a positive contribution
to society.| |||||The Values ofScouting| |||||As Scouts we are guided by these values:| |||||Integrity - We act with integrity;
we are honest, trustworthy| |||||and loyal.| |||||Respect - We have self-respect
and respect for others.| |||||Care - We support others and take care ofthe world
in which| |||||we live.| |||||Belief - We explore our faiths, beliefs and attitudes.| |||||Cooperation
-We make a positive difference; we co-operate| |||||with others and make friends.| |||||The Scout Method| |||||Scouting takes place when young people,
in partnership
with| |||||adults, work together based on the| |||||values ofScouting and:| |||||-enjoy what they are doing and have fun| |||||-take part in activities indoors and outdoors| |||||-leam by doing| |||||-share in spiritual
reflection| |||||—take responsibility
and make choices| |||||-undertake
new and challenging
activities| |||||-make and live by their Promise.| |Summary|ofthe main activities||in relation|We continue to run 6sections, with 2 Beaver Colonies, 2Cub| |tothese|objects|||Packs and 2Scout Troops. The leader team remains
strong| |||||with 32 in the team.
Total youth membership
has increased| |||||slightly as forecast from 127to 134at the end ofthe year.| |||||Our waiting
list has increased to around 80youngsters,
40of| |||||whom are old enough tojoin now. We are restricteed
in being| |||||able to offer more places at present due to limits on the| |||||number ofleaders
in place and the facilities to support| |||||additional
sections.| |||||Itwas a pleasure to be able to meet face to face throughout| |||||the year.
All sections ran a full programme
ofactivities aimed| |||||at giving youngsters
leadership
skills, increased
self-reliance| |||||and the opportunity
to gain skills that will be useful throughout| |||||their lives.
In addition, we ran a Group camp attended
by 90| |||||youngsters.
Activities included
kayaking,
rafting,| |||||paddleboarding,
archery,
tomahawk
throwing,
making camp| |||||donuts and much more, and was a great success.| |||||During the year, six ofour kayak instructors
renewed
their| |||||activity permits and two leaders gained
rafting permits| |||||ensuring
we can continue to provide adventurous
activities.| |||||We also purchased
more buoyancy aids and paddies
allowing| |||||us to increase the numbers
on the water.| |||||The 'uniformed*
side ofthe group continues to be very well| |||||supported
by the Board ofTrustees which also boasts a| |||||strong membership.
The number ofmembers,
and slightly| |||||increased
membership
subscription,
should ensure continued| |||||financial
stability and an opportunity
to continue to develop| |||||the Group, but the high inflation
rate means we will be closely| |||||monitoring
our finances this year.| ## |Summary|ofthe|main|achievements|of|As indicated above the Group has been able to provide|a| |---|---|---|---|---|---|---| ||||Group||range ofdiverse and exciting events and meetings
for the
Beavers, Cubs and Scouts. The Group has continued
to|| ||||||invest
in the provision
ofequipment
and training
to|| ||||||continue to provide activities to the Sections.
In addition,|| ||||||the Group has also in investment
in maintaining
the high|| ||||||standard
ofthe facilities we have.
We plan to continue|in| ||||||supporting
the Sections by maintaining
and investing
in|| ||||||training,
equipment
and facilities next year.|| ||||||We recognise that climate change is a huge issue
for us|| ||||||and future generations.
At Highworth
Scouts we are|| ||||||looking at how we can reduce our carbon footprint and|| ||||||provide an example to others. We have set ourselves the|| ||||||challenging
ambition oftrying to become a carbon neutral|| ||||||Scout Group by 2030.Some funds,
in the order of|| ||||||E6,000, will be set aside during the current year to help|| ||||||this transition.|| ||||||The Board ofTrustees reviewed the subscription
fees for|| ||||||2023/24.
The Board ofTrustees
fully recognise the cost|| ||||||living challenges
that everyone
is facing, especially|| ||||||noting the increase
in inflation
particularly
assocaited|| ||||||with energy and utility bills. The Group is also not|| ||||||immune
to these increases,
particularly
recognising
that|| ||||||our energy is supplied
at commercial
rates and so was|| ||||||not afforded the same protection as domestic users. As|a| ||||||result, a small increase ofK2 per term to off-set the|| ||||||increase costs in utility bills being experienced
by the|| ||||||Scout Group was agreed.|| ||||||The Group's accounting
policy means we keep R20,000|| ||||||in reserves. This isto cover approximately
12months of|| ||||||running
costs and emergency
repairs. Following the|| ||||||experience ofCovid, the Board have prudently
decided|to| ||||||retain this policy in place. This leaves us with excess|| ||||||reserves at year end off13,732. Further investment
in|| ||||||equipment,
facilities and training are planned
in 2023/24,|| ||||||with approximately
f13,000 provisionally
allocated.|| |fstatement|ofthe chanty's|poficy on|Resene
Policy|| |---|---|---|---|---| |f8Seiv8S||||| ||||roup spo Icy on Ies8fves Is 0
s|cle
f8soufc8s| ||||to continue the charitable
activities ofthe|group should| ||||income and fundraising
activities
fall short.|The Board of| ||||Trustees considers that the group should|hold a sum| ||||equivalent
to 12months
funning costs and funds for|| ||||emergency
repairs
in total circa f20,000at|the end ofthe| ||||current financial year excess reserves ofE13,732were held.|| ||||These excess reserves
will be put to good|use with some| ||||expenditure
already earmarked
for filling
in the roof space in|| ||||the entrance
hall, support to replacement|minibus,
and| ||||possible storage ofkayaks at Cotswold Sailing Club and a|| |Details ofany funds materially||in deficit||| |(circumstances|plus steps to eliminate)|||| ||||||||1st Highworth|1st Highworth|1st Highworth|Scout Group|Scout Group|Scout Group|Scout Group||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||Receipts|and Payments||Account
Year start||date|Year end|date| ||||||||||Forthe year
from||01-A
-|r-22
pr-
To||31-Ilar-23|| ||||||||||||2022/23|||2021I22|| ||||||||||||Unrestricted||funds|Unrestricted|funds| |Receipts|||||||||||||||| |Donations, legacies and|||||similar income||||||||||| |Membership|subscriptions|||||||||||17,457.00||14,97&.00|| |Less:Membership|||subscriptions||||paid|on|||||5,236.00||4,680.00| |Net membership||subscriptions|||||retained|||||12,221.0D||10,298.00|| |Donations|||||||||||||1,597.00||113.00| |Mini bus|||||||||||||1,579.00||197.00| |Gift Aid|||||||||||||3,107.00||| |Other similar|income||||||||||||362.00||| ||||Sub total|||||||||18888.00||11693.00|| |Grants|||||||||||||||| |Maintenance|grant||||||||||||0.00||| |Other grants|from||Swindon|||Borough||Council||||||12,667.00|| ||||Sub|total|||||||||D.DO|12,887.00|| |Fund~ising|(gross)||||||||||||||| |Scout post|||||||||||||2,212.0Q||1,899.00| |Other|||||||||||||1,258.00||476.0Q| |Acti&ieslEvents/Camps|||||||||||||8,13S.OO||6,570.00| |International|Activities||||||||||||||| |Group Closure|||||||||||||||| ||||Sub|total|||||||||11,609.00||8,945.00| |Investment|income||||||||||||||| |Bank interest|||||||||||||0.00||| |COIF|||||||||||||||| |The Scout Association||||Short Term||||Investment|||||0.00||0.00| |Property Rent income|||||||||||||||| |Other investment|||income||||||||||119.00||210.00| ||||Sub total||||||||||11S.OO||210.00| ||||||Total Gross Income||||||||30594.00||33515.00| |Asset and|investment||||sales,||etc.||||||||0.00| ||||||||Total receipts||||||30,594.00||33,515.00| ## ||||Forthe year|01~r-22|To|314llar-23|314llar-23| |---|---|---|---|---|---|---|---| |||||2022/23||2021/22|| |||||Unrestricted
funds||Unrestricted|funds| |Payments|||||||| |Charitable
Payments|||||||| |Water costs||||162.00|||142.00| |Electricity &gas||||3,581.00|||2,283.00| |Insurance||||1,235.00|||1,195.00| |Mini bus||||4,030.00|||2,772.00| |Repairs and Renewals||||21,684.00|||S,&58.00| |Materials and equipment||||2,614.00|||1,709.00| |Internet costs|||||||671.00| |Uniforms/Training||||1?6.00|||| |AGM and trustee|expenses||||||| |International
Events||||1,13S.OO|||600.00| |Group expenses||||2,257.00|||3,486.00| |Other||||72.00|||67.00| |Grants|||||||| ||Sub total|||37~.00||21,871.00|| |Fund-raising
expenses|||||||| |Christmas
post|||||||| |Activities/Camps||||9,064.00|||5,796.00| |Other fund-raising|costs||||||| ||Sub total|||10,002.00|||6,686.| ||Total Gross Expenditure|||47
2.00|||| |Asset and investment||purchases, etc.|||||| |||Total payments||47,492.00|||| ||Net ofreceiptsl(payments)|||(16,&98.00)|||4,958.00| |Cash funds last|year end|||||45,672.00|| ||Cash|funds this year end||33,732.00||50,630.00|| ## |||2022/23||2021/22|| |---|---|---|---|---|---| |||Unrestricted|funds|Unmstricted|funds| |Cash funds|||||| |Bank current|account|17,856.00||34,873.M|| |Bank deposit|account||||| |United Trust|1 year bond|15,876.00||15,757.00|| |The Scout Association Short Term Investment|||0.00||| |Cash/Floats|||||0.00| ||Total cash funds|33,732.00||50,630.M|| |Other monetary assets|||||| |Tax claim|||0.00||| |Debts due to the Distnct|||||| |Insurance
claim|||0.00||| ||Sub total||0.00||| |Investment|assets||||| |Other investments
-detail|||0.00||| ||Sub total||0.00||| |Non monetary assets for charity's own use|||||| |Badge stock|||||0.00| |Scout Shop|stock||||| |Scout post|||0.00||0.00| |Land and buildings|||||| |Scouting equipment,
furniture etc|||0.00||0.00| ||Sub total||||O.M| |Liabilities|||||| |Accounts not yet paid|||0.00||0.00| |Expenses incurred
but not invoiced|||0.00||| |Subscriptions|not yet paid||||0.00| |Loan - detail|||||| ||Sub total||0.00||| ## ## ## ##