2021-03-31-accounts

1[st] Devizes Scout Group

ANNUAL ACCOUNTS

for the year ending

31st March 2021

Charity Number: 305927

1[st] Devizes Scout Group

Trustees’ Annual Report for the year to 31 March 2021

Section A Objectives and activities

Summary of the objects of the charity as set out in its governing document	The objectives of the group are as a unit of the Scout Association. The purpose of scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
Summary of the main activities in relation to these objects	The Group main function is to support the sections in achieving the aims of the Scout Association. As a Group the main activities during the last twelve months have been for the sections to take part in a variety of scouting activities. There has been a healthy increase in both members and volunteers. In all the sections badges and awards have been achieved. Due to COVID-19 activities have been both virtual and where possible face to face when permitted. The Provision of Scouting within the Group is totally dependent onthe contribution made byvolunteers.
Public Benefit	The Trustees have paid due regard to the Charity Commission guidance on Public Benefit in deciding what activities the charity should undertake. Membership subscriptions are charged to cover the immediate running costs of the Group and these do not unduly restrict membership. The Group follows the principle that no one should be excluded because of their inability to pay membership subscriptions Scouting’s aims are that through the scout method young people develop towards their full potential and there is a clear link between the benefits for young people and the purpose of scouting. The safety of young people is taken very seriously and the benefits scouting activities provide far outweigh the risks. Any private benefits from scouting areincidental, otherthanto those as beneficiary.

Section B Achievements and performance

	Summary of the main achievements of the charity during the year	Most of this years activities have been affected by COVID-19. We continued virtually with all the sections until we were approved for face to face meetings in October 2020, this reverted to virtual again through the second lockdown. An active and full programme has been maintained across all the sections when COVID-19 restrictions allowed, with the exceptions of night away and camps. There has been significant improvements and repairs carried out to the hall, both inside and out. We have made our Group physically more visible to passers-by and have a better internet presence to advertise the group. We have improved our governance and processes with greater use of technologies within the sections and Executive Committee.

Section C Financial review

Policy on Reserves	The Group policy on reserves is to hold sufficient resources to continue the charitable activities of the Scout Group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, approximately £4,000. The Group held free reserves of approximately £4,000 against this at year-end.
Further financial review details	The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
Section D Structure, governance and management
Type of governing document	The Group governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy Organisation and Rules of The Scout Association
How the charity is constituted	The Group is a trust established under its rules which are common to all Scouts
Trustee selection methods	The Trustees are appointed in accordance with the Policy Organisation and Rules of The Scout Association
Additional governance issues	The Group is managed by the Group Executive Committee, the members of which are the “Charity Trustees” of the Scout Group that is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as applicable
	The committee consists of 10 Independent members who meet approximately every 6 weeks. Ex – officio Chairperson, Treasurer, Secretary, Group Scout Leader, Scout Section Leader and Explorer Scout Leader Nominated 0 Elected Members 2NB nominated members cannot be a greater number than elected members
	This Group Executive Committee exists to support the Group Leaders in meeting the responsibilities of their appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.

The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered

Section E Reference and administration details

Charity Name 1 ~~[st]~~ Devizes Scout Group Charity Number 305927 Charity’s principal address Scout Hall, Southbroom Road, Devizes, SN10 5AD

Names of the charity trustees who manage the charity

	Trustee Name	Office	Dates acted if not for whole year
	Ex Officio
1	Paula Winchcombe	Chairperson
2	Steph McHale	Secretary
3	SarahCulshaw	Treasurer
4	Rob Gudgeon	Group ScoutLeader
5	LucyDempsey	ExplorerScoutLeader
	Nominated
	Dave Stovell	Scout Section Leader	From 26~~th~~ Sept2020
	Elected
	JoanneWorrall		From 26~~th~~ Sept2020
	Thomas Straker		From 26~~th~~ Sept2020

Name and address of advisor

Type of advisor	Name	Address
Independent Examiner	Hayley Dew	159 Bradley Road, Trowbridge, Wiltshire, BA14 0RT

Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Date 05/07/2020

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Group Accounts

1st Devizes Scout Group Receipts and Payments Account

For the year from	01-Apr-20 To	01-Apr-20 To	31-Mar-21
Receipts and payments
Receipts	2020/2021 Unrestricted funds £		2019/2020 Unrestricted funds £
Donations, legacies and similar income
Membershipsubscriptions	3,230		3,160
(National/County/Area/District)	-1,681		-2,080
Net membershipsubscriptions retained	1,549		1,080
Donations	128		851
Legacies	-		-
Gift Aid	-		-
Other similar income	6,842		12,248
Sub total	8,519		14,179
Grants	19,598
Maintenenacegrant	-		-
Othergrants	-		-
Sub total	19,598		-
Fundraising(gross)
Events			2,301
Activities	-		-
Detail 3	-		-
Other fundraisingactivities	-		-
Sub total	-		2,301
Investment income
Bank interest	-		-
BuildingSocietyinterest	-		-
The Scout Association Short Term Investment Service	-		-
PropertyRent income	-		-
Other investment income	-		-
Sub total	-		-
Total Gross Income Asset and investment sales, etc. Total receipts
	28,117		16,480
	-		-
	28,117		16,480

1st Devizes Scout Group

Receipts and Payments Account

For the year from

01-Apr-20 To

31-Mar-21

Receipts and payments
Payments	2020/2021 Unrestricted funds £		2019/2020 Unrestricted funds £
Charitable Payments
Youthprogramme and activities	224		1,143
Youthprogramme and activities - refunds	1677
Adult support and training	400		-
Rent	-		-
Water and Sewerage	24		141
Electricityand Gas	2427		3,216
Insurance	1235		2,396
Repairs and Renewals	2306		4,424
Materials and equipment	438		676
Printingandphotocopying			-
Contribution to campcosts			2,875
Uniforms	443		53
AGM and trustee expenses	203		740
Badges	498		800
Sundries	2981		2,548
Outings			1,035
Sub total	12,856		20,046
Fundraising expenses
Detail 1	-		-
Detail 2	-		-
Detail 3	-		-
Other fundraisingcosts			53
Sub total	0		53
Total Gross Expenditure Asset and investment purchases, etc. Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end
	12,856		20,099
			-
	12,856		20,099
	15,261		-3,619
	9,862		13,481
	25,123		9,862

Statement of assets and liabilities at the end of the year

Statement of assets and liabilities at the end of the year	Statement of assets and liabilities at the end of the year	Statement of assets and liabilities at the end of the year	Statement of assets and liabilities at the end of the year
31 03 2021 31 03 2020 Unrestricted funds Unrestricted funds £ £
Cash funds
Bank current account	25123		9862
Bank deposit account	-		-
Buildingsocietyaccount	-		-
The Scout Association Short Term Investment Service	-		-
Cash/Floats	-		-
Total cash funds	25,123		9,862
Other monetary assets
Tax claim	-		-
Debts due from the County/Area/District/Group	-		-
Insurance claim	-		-
Sub total	-		-
Investment assets
Investmentproperty- detail	-		-
Quoted investments	-		-
Other investments - detail	-		-
Sub total	-		-
Non monetary assets for charity's own use
Badge stock
Shopstock	-		-
Other stock	-		-
Land and buildings	-		-
Motor vehicles	-		-
Scoutingequipment, furniture etc	-		-
Other	-		-
Sub total	-		-
Liabilities
Accounts notyetpaid	-		-
Expenses incurred but not invoiced	-		-
Subscriptions notyetpaid	-		-
Loan - detail	-		-
Other liabilities	-		-
Sub total	-		-

Contingent liabilities and future obligations

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 04 June 2021 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 04 June 2021 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by	The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 04 June 2021 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by
Signature Print Name
Paul Winchcombe	Chair
Sarah Culshaw	Treasurer

Treasurer's Report

End of Year process

The SORP form that we provide to District summaries all the income and expenditure for our three bank accounts for the financial year.

To create this all bank accounts are first submitted to a Scrutineer who confirms that they represent all transactions undertaken.

We then produce detailed lists of all cheques used, Direct Debits and items banked for these three accounts with descriptions of their use.

We then allocate these items to the categories on the SORP form.

We also provide to District an annual bank return showing the details of all our accounts with their opening and closing balances

Summary Detail
Section Account
Income	Subs, capitation and monies for activities are paid into this account
Expenditure	Badges, equipment, activities and outings are all paid from this account
Fundraising Account
Income	This comes from donations and fundraising activities
Expenditure	Any additional equipment required as well as support for outings comes from this account
Hall Account
Income
Hall Hire	Provides funds from hiring out the hall to local community groups
Car Parking	Provides funds from hiring out car parking spaces to local residents
Others	There is additional income that is added to this account
Expenditure
Mains services	Gas, electricity and water are paid from this account
Other services	BT, anti virus software, on-line Scout Manager and printing and photocopying are paid from this account
Additional items	Tree felling, keys and locksmith and new lights are paid from this account
Special items	Mainly cleaning products and storage bags are paid for out of this account
Activity support	Helping support St Georges Camp, AGM and trustees, Poppy wreath and uniforms are paid out of this account
Hall maintenance	Anything covering hall maintenance including paint is paid from this account