## _**1[st] Devizes Scout Group**_ ## **ANNUAL ACCOUNTS** ## **for the year ending** _**31st March 2021**_ **Charity Number: 305927** _**1[st] Devizes Scout Group**_ **Trustees’ Annual Report for the year to 31 March 2021** ## **Section A Objectives and activities** |**Summary of the objects of the**
**charity as set out in its**
**governing document**|The objectives of the group are as a unit of the Scout
Association.
**The purpose of scouting**
Scouting exists to actively engage and support young
people in their personal development, empowering them
to make a positive contribution to society.| |---|---| |**Summary of the main activities**
**in relation to these objects**|The Group main function is to support the sections in
achieving the aims of the Scout Association. As a Group
the main activities during the last twelve months have
been for the sections to take part in a variety of scouting
activities.
There has been a healthy increase in both members and
volunteers. In all the sections badges and awards have
been achieved. Due to COVID-19 activities have been
both virtual and where possible face to face when
permitted.
The Provision of Scouting within the Group is totally
dependent onthe contribution made byvolunteers.| |**Public Benefit**|The Trustees have paid due regard to the Charity
Commission guidance on Public Benefit in deciding what
activities the charity should undertake.
Membership subscriptions are charged to cover the
immediate running costs of the Group and these do not
unduly restrict membership. The Group follows the
principle that no one should be excluded because of their
inability to pay membership subscriptions
Scouting’s aims are that through the scout method young
people develop towards their full potential and there is a
clear link between the benefits for young people and the
purpose of scouting. The safety of young people is taken
very seriously and the benefits scouting activities provide
far outweigh the risks. Any private benefits from scouting
areincidental, otherthanto those as beneficiary.| ## **Section B Achievements and performance** ||**Summary of the main**
**achievements of the charity**
**during the year**|Most of this years activities have been affected by
COVID-19. We continued virtually with all the sections
until we were approved for face to face meetings in
October 2020, this reverted to virtual again through the
second lockdown. An active and full programme has
been maintained across all the sections when COVID-19
restrictions allowed, with the exceptions of night away
and camps.
There has been significant improvements and repairs
carried out to the hall, both inside and out. We have
made our Group physically more visible to passers-by
and have a better internet presence to advertise the
group.
We have improved our governance and processes with
greater use of technologies within the sections and
Executive Committee.| |---|---|---| **Section C Financial review** |**Policy on Reserves**|The Group policy on reserves is to hold sufficient
resources to continue the charitable activities of the Scout
Group should income and fundraising activities fall short.
The Group Executive Committee considers that the group
should hold a sum equivalent to 12 months running costs,
approximately £4,000.
The Group held free reserves of approximately £4,000
against this at year-end.| |---|---| |**Further financial review details**|The Group does not have sufficient funds to invest in
longer term investments. The Group has therefore
adopted a risk averse strategy to the investment of its
funds. All funds are held in cash using only mainstream
banks or building societies.| |**Section D Structure, governance and management**|| |**Type of governing document**|The Group governing documents are those of The Scout
Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association
and The Policy Organisation and Rules of The Scout
Association| |**How the charity is constituted**|The Group is a trust established under its rules which are
common to all Scouts| |**Trustee selection methods**|The Trustees are appointed in accordance with the Policy
Organisation and Rules of The Scout Association| |**Additional governance issues**|The Group is managed by the Group Executive
Committee, the members of which are the “Charity
Trustees” of the Scout Group that is an educational
charity. As charity trustees they are responsible for
complying with legislation applicable to charities. This
includes the registration, keeping proper accounts and
making returns to the Charity Commission as applicable| ||The committee consists of 10 Independent members who
meet approximately every 6 weeks.
**Ex – officio**
Chairperson, Treasurer, Secretary, Group Scout Leader,
Scout Section Leader and Explorer Scout Leader
**Nominated 0**
**Elected Members 2****_NB nominated members cannot_**
**_be a greater number than elected members_**| ||This Group Executive Committee exists to support the
Group Leaders in meeting the responsibilities of their
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group
finance;
The insurance of persons, property and equipment
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.| The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered ## **Section E Reference and administration details** **Charity Name** 1 ~~[st]~~ Devizes Scout Group **Charity Number** 305927 **Charity’s principal address** Scout Hall, Southbroom Road, Devizes, SN10 5AD ## **Names of the charity trustees who manage the charity** ||**_Trustee Name_**|**Office**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||**Ex Officio**||| |1|**_Paula Winchcombe_**|Chairperson|| |2|Steph McHale|Secretary|| |3|SarahCulshaw|Treasurer|| |4|Rob Gudgeon|Group ScoutLeader|| |5|LucyDempsey|ExplorerScoutLeader|| ||||| ||**Nominated**||| ||Dave Stovell|Scout Section Leader|From 26~~th~~ Sept2020| ||||| ||**Elected**||| ||JoanneWorrall||From 26~~th~~ Sept2020
| ||Thomas Straker||From 26~~th~~ Sept2020| ||||| ||||| ||||| ## **Name and address of advisor** |**Type of advisor**|**Name**|**Address**| |---|---|---| |Independent Examiner|Hayley Dew|159 Bradley Road,
Trowbridge, Wiltshire,
BA14 0RT| ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above** **Signed on behalf of the charity’s trustees** **Date** 05/07/2020 Scrutineer's Re ort gcrutlrb••e• R•port ty tho Tn*W• hidtypwwi •xwnin•￿l [•tylrnm•￿1 Ch•Fhbe• Act 2011 AFWY. sfire -.8A14 ORT ..5 J￿8 2021. LTf¢MIOS1l" FobNary 20171 ## **Group Accounts** ## **1st Devizes Scout Group Receipts and Payments Account** |For the year from|01-Apr-20 To|01-Apr-20 To|31-Mar-21| |---|---|---|---| |**Receipts and payments**|||| |**Receipts**|**2020/2021**
**Unrestricted funds**
£||**2019/2020**
**Unrestricted funds**
£| |Donations, legacies and similar income|||| |Membershipsubscriptions|3,230||3,160| |(National/County/Area/District)|-1,681||-2,080| |Net membershipsubscriptions retained|1,549||1,080| |Donations|128||851| |Legacies|-||-| |Gift Aid|-||-| |Other similar income|6,842||12,248| |**Sub total**|8,519||14,179| |Grants|19,598||| |Maintenenacegrant|-||-| |Othergrants|-||-| |**Sub total**|19,598||-| |Fundraising(gross)|||| |Events|||2,301| |Activities|-||-| |Detail 3|-||-| |Other fundraisingactivities|-||-| |**Sub total**|-||2,301| |Investment income|||| |Bank interest|-||-| |BuildingSocietyinterest|-||-| |The Scout Association Short Term Investment Service|-||-| |PropertyRent income|-||-| |Other investment income|-||-| |**Sub total**|-||-| |**Total Gross Income**
Asset and investment sales, etc.
**Total receipts**|||| ||28,117||16,480| ||||| ||-||-| ||||| ||28,117||16,480| ## **1st Devizes Scout Group** ## **Receipts and Payments Account** For the year from 01-Apr-20 To 31-Mar-21 |**Receipts and payments**|||| |---|---|---|---| |**Payments**|**2020/2021**
**Unrestricted funds**
£||**2019/2020**
**Unrestricted funds**
£| |**Charitable Payments**|||| |Youthprogramme and activities|224||1,143| |Youthprogramme and activities - refunds|1677||| |Adult support and training|400||-| |Rent|-||-| |Water and Sewerage|24||141| |Electricityand Gas|2427||3,216| |Insurance|1235||2,396| |Repairs and Renewals|2306||4,424| |Materials and equipment|438||676| |Printingandphotocopying|||-| |Contribution to campcosts|||2,875| |Uniforms|443||53| |AGM and trustee expenses|203||740| |Badges|498||800| |Sundries|2981||2,548| |Outings|||1,035| |**Sub total**|12,856||20,046| |**Fundraising expenses**|||| |Detail 1|-||-| |Detail 2|-||-| |Detail 3|-||-| |Other fundraisingcosts|||53| |**Sub total**|0||53| |**Total Gross Expenditure**
**Asset and investment purchases, etc.**
**Total payments**
**Net of receipts/(payments)**
**Cash funds last year end**
**Cash funds this year end**|||| ||12,856||20,099| ||||| ||||-| ||||| ||12,856||20,099| ||||| ||15,261||-3,619| ||9,862||13,481| ||25,123||9,862| ## **Statement of assets and liabilities at the end of the year** |**Statement of assets and liabilities at the end of the year**|**Statement of assets and liabilities at the end of the year**|**Statement of assets and liabilities at the end of the year**|**Statement of assets and liabilities at the end of the year**| |---|---|---|---| |**31 03 2021**
**31 03 2020**
**Unrestricted funds**
**Unrestricted funds**
**£**
**£**|||| |**Cash funds**|||| |Bank current account|25123||9862| |Bank deposit account|-||-| |Buildingsocietyaccount|-||-| |The Scout Association Short Term Investment Service|-||-| |Cash/Floats|-||-| |**Total cash funds**|25,123||9,862| |**Other monetary assets**|||| |Tax claim|-||-| |Debts due from the County/Area/District/Group|-||-| |Insurance claim|-||-| |**Sub total**|-||-| |**Investment assets**|||| |Investmentproperty- detail|-||-| |Quoted investments|-||-| |Other investments - detail|-||-| |**Sub total**|-||-| |**Non monetary assets for charity's own use**|||| |Badge stock|||| |Shopstock|-||-| |Other stock|-||-| |Land and buildings|-||-| |Motor vehicles|-||-| |Scoutingequipment, furniture etc|-||-| |Other|-||-| |**Sub total**|-||-| |**Liabilities**|||| |Accounts notyetpaid|-||-| |Expenses incurred but not invoiced|-||-| |Subscriptions notyetpaid|-||-| |Loan - detail|-||-| |Other liabilities|-||-| |**Sub total**|-||-| ## **Contingent liabilities and future obligations** **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 04 June 2021 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by** |**The above receipts and payments account and statement of assets and liabilities were approved by the**
**Trustees on 04 June 2021 (the date of the Executive Committee meeting that approved the accounts) and**
**signed on their behalf by**|**The above receipts and payments account and statement of assets and liabilities were approved by the**
**Trustees on 04 June 2021 (the date of the Executive Committee meeting that approved the accounts) and**
**signed on their behalf by**| |---|---| |Signature
Print Name|| |Paul Winchcombe|Chair| |Sarah Culshaw|Treasurer| **Treasurer's Report** ## End of Year process The SORP form that we provide to District summaries all the income and expenditure for our three bank accounts for the financial year. To create this all bank accounts are first submitted to a Scrutineer who confirms that they represent all transactions undertaken. We then produce detailed lists of all cheques used, Direct Debits and items banked for these three accounts with descriptions of their use. We then allocate these items to the categories on the SORP form. We also provide to District an annual bank return showing the details of all our accounts with their opening and closing balances |Summary Detail|| |---|---| |Section Account|| |Income|Subs, capitation and monies for activities are paid into this account| |Expenditure|Badges, equipment, activities and outings are all paid from this account| |Fundraising Account|| |Income|This comes from donations and fundraising activities| |Expenditure|Any additional equipment required as well as support for outings comes from this account| |Hall Account|| |Income|| |Hall Hire|Provides funds from hiring out the hall to local community groups| |Car Parking|Provides funds from hiring out car parking spaces to local residents| |Others|There is additional income that is added to this account| |Expenditure|| |Mains services|Gas, electricity and water are paid from this account| |Other services|BT, anti virus software, on-line Scout Manager and printing and photocopying are paid from this account| |Additional items|Tree felling, keys and locksmith and new lights are paid from this account| |Special items|Mainly cleaning products and storage bags are paid for out of this account| |Activity support|Helping support St Georges Camp, AGM and trustees, Poppy wreath and uniforms are paid out of this account| |Hall maintenance|Anything covering hall maintenance including paint is paid from this account|