(HARIIY MMISSION Trustees. Annual Report for the period Period start date |Day lilonlh 1st April Period end date Monlh i March Year 2024 | Year | 2025 From To 31st Section A Reference and administration details Charity name Adur Valley District Scout Council other names charity is known by Registered charity number (if any) 305906 Charity's principal address Adur Valley Scout District HQ 47-51 South Street Lancing Postcode BN15 8AN Names of the charity trustees who manage the charity Dates acted If not for whole ear Trustee name Office lif any) Name of person {or body) entitled toa oint trustee ifan Michael Cranfield Debra Venour District Chair District Treasurer Heather Allen Chris Davis Elanor Francis James Cox Erin Whitmore Nigel Wilks Andrew Fellingham Cameron Baldock 10 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole ear TAR March 2012
Names and addresses of advisers (Optional information) e of adviser Name Address Accountant Name of chief executive or names of senior staff members (Optional information) Section B Structure, overnance and mana ement Description of the charity's trusts The District's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of the Scout Association. The District is a trust established under its rules which are common to all Scouts. Type of governing document How the charity is constituted Trustee selection methods leg. appointed by, elected The trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional governance issues (Optional information) The District is managed by the District Board of Trustees, the members of which are the 'Charity Trustees, of the Scout District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. You may choose to include additional information, where relevant, about.. policies and procedures adopted for the induction and training of trustees., the charity's organisational structure and any wider network with which the charity works; relationship with any related parties., trustees, consideration of major risks and the system and procedures to manage them. The board consists of 2 independent representatives - Chair & Treasurer together with the District Lead Volunteer and other adult volunteers. The board meets every 2-3 months. This District Board of Trustees exisls to support the District Lead Volunteer in meeting the responsibilities of the appointment and is responsible for.. The maintenance of District inc property and equipment The raising of funds and the administration of District finance The insurance of persons, property and equipment District Public Occasions Assisting in the recruitment of leaders and other adult support Appointing Administrators & Advisors other than those who are elected Risk and Internal Control The District Board of Trustees has identified the major risks to which they believe the District is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are.. Damage to the building, property and equipment. The District would re uest the use of buildin ro ert ande ment from nei hbourin TAR March 2012
organisation such as the church, community centre and other scout groupsldistricts. Similar reciprocal arrangements exist with these organisations. The District has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters. The District through the capitation fees contributes to the Scout Association's national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The District is primarily reliant upon income from subscriptions and fundraising. The District does hold reserve to ensure the continuity of activities should there be a major reduction in income. Reduction or loss of leaders. The District is totally reliant upon volunteers to run and administer the activities of the district. If there was a reduction in the number of leaders to an unacceptable level then there would be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the District, however we would mitigate against this by co-opting members for the groups within district. The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include a minimum of 2 signatories for all payments and comprehensive Insuran policies to ensure that insurable risks are covered. Section C Ob'ectives and activities The objectives of the district are as a unit of the Scout Association. The Aim of the Scout Association is to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. Summary of the objects of the charity set out in its governing document In partnership with adults, young people take part in fun indoor and outdoor activities. They learn by doing, by sharing in spiritual reflection and by taking responsibility. They make choiGes, undertake new and challen activities, and the live their Scout Promise. TAR March 2012
Adur Valley District Scout Council has managed, supported and developed Scouting in the area it is responsible for - Adur Valley, West Sussex. We have over 1200 members within the District. The District has run several events to ensure a cohesive provision across the area which includes a St.George's Day parade, District Camps and a number of training events to ensure our volunteer adults have all the tools possible to deliver the best possible standard of Scouting. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) We confirm the trustees have had regard to the Charity Commission's guidan on public benefit. Additional details of objectives and activities (Optional information) You may choose to include further statements, where relevant, about.. policy on grantmaking., policy programme related investment., contribution made by volunteers. TAR March 2012
Section D Achievements and performance Summary of the main achievements of the charity during the year District Lead Volunteers Re ort-AGM 2024-25 2024-25 has been a period of embedding change in Scouting nationally and in Adur Valley it has been no different. It has been heartening to see so many of the Groups and Units in the District take on this challenge of change and implement this in their Groups in such a positive way that we have seen growth across many Groups including the introduction of new sections, such as Squirrels in many Groups which will only serve to protect the future of the older sections by providing ongoing young members as they filter their way through Scouting as they grow up. The chance that we all have to shape the lives of so many young people across Adur Valley should not be taken for granted and I'm sure with the enthusiasm and efforts of our adults and leaders the young people are in excellent hands to get as much as they possibly can from their Scouting journey in Adur Valley. This year has again seen a wide variety of activities and camps being offered across the District and my thanks go to the ADC'S, Gareth, Sophia & Chris, for the work they do together with the various section leaders to enable these District wide events to take place. It is great to see these happen and show just how good Adur Valley is at working together to provide a bigger and better experience for our young people. It would also be remiss of me not to mention the countless hours of work and support which the District Trustee Board and wider District Team have put in. There have been many changes which Trustee Boards have had to work at speed to understand and implement so my thanks go to all Trustees in the District for all the work you have put in. None of the great activities and opportunities we provide would be possible without your time, efforts and commitment to seeing Scouting thrive in Adur Valley. My thanks also goes to the wider District team, there are too many of you to name individually, but I would like to take this opportunity to thank each of you for all the hard work you put in to allow Scouting in Adur Valley to grow and thrive in the way that it does. As well as the changes in operating structure that have been implemented nationally, this year has also been a year of change within the District. As you will be aware, I stepped down as District Commissioner at the end of 2024 and therefore I would like to take this opportunity to welcome our new District Lead Volunteer, Greg Richards, to Adur Valley and I'm sure you will have many great plans ahead for the District which I know everyone will support you with during your time as DLV. Good Luck in your new role. Yours in Scouting Cameron Baldock (Former) District Commissioner- Adur Valley Scouts TAR March 2012
Section E Financial review The District board of trustees holds a reserve of £5000 which covers both the District core functionality and Hillside Scout Campsite and is felt by the board to be adequate for this purpose. Brief statement of the charity's policy on reserves Details of any funds materially in deficit Further financial review details (Optional information) The District's Income and Expenditure is very small and consequently does not have sufficient funds to invest in longer-term investments such as stocks and shares. The District has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. The District Trustees monitor the cash at the bank at each District trustee board rneeting with the treasurer giving a report on the cash inlout and any upcoming expenditure or requests for funding. The District has supported the groups within the District, individual requests for training (to support group activities) and supported Scouting activities e.g. St George's Day parade where the district has hired equipment. You may choose to include additional information, where relevant about.. the charity's principal sources of funds (including any fundraising)., how expenditure has supported the key objectives of the charity., investment policy and objectives including any ethical investment policy adopted. Section F Other optional information The District has planned to support Scouts that will attend the next World Scout Jamboree, this will include some limited financial support from both the District Trustee Board and previous attendees. Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Michael Cranfield Debra Venour District Chair of Trustees District Treasurer Date 29th January 2026 TAR March 2012
Adur Valley District Scout Group Accruals and Prepayments Account For the year from 3110312025 0110412024 To Receipts and payments 2025103 Unrestrlcted funds 2024103 Unrestricted funds Recelpts Donations, legacles and slmllar Income Membarship subscriptions 65.729 59,932 Le5s."Membership subscription5 paid on INalionallCounlylAre8lDiStrt) 55,692 44,600 Nel membèrship subscriptions ret8in*d 10.037 15,333 DonatDns 2,465 127 Legac GI Aid Badge Sales 6,662 5,926 Aclivitios Income inc O&E 14,937 10,898 Hillside Bookings 25,336 20,439 Insurance Cl8im Other simi18r incom• 7,520 S.887 Sub total 88,958 06,609 Grants Mainlenenacg grant Olher grants 1S1 Sub lotal Fundralslng (grogs Jamboree 2026 970 Eurojam 2020 Funds from reserves 10,000 SAS Income Other fundraising activities 2,447 150 Sub totsl 2,447 11,120 Investment Income Bank Inte51 23 Building SOclY interest The Sc()ut Association Short T8rrn Investment Service Prowty Rent in¢orno other Investment incom8 Sub total 23 Total Gross Income 69,406 69,903 Asset and Investment sales, etc. Total receipts 69,406 69,903 1 LT70000211 sl January 20171
Adur Valley District Scout Group Accruals and Prepayments Account For the year from 0110412024 To 3110312025 Receipts and payments 2025103 Unrestrlcted funds 2024103 Unrestrlctsd funds Payments Charltabla Payments Youth programme and a¢tivilffts 6,272 12,431 Adult 8UPPOrt and training 26 Rent 1,663 2.149 Water and Sewerago 4,331 1.081 ECtrY and Gas è,248 7.981 Rale5 10 Insurance 2,621 2,302 D18trKt- Repqii$ and R8newals Hi11side- Repairs gnd R8newal& 4,873 IJ,201 27.629 28,600 M81eria18 and equiptneni 1,1J8 Printing, photocopying and admln lees 1,926 336 Conlribulion lo c8mp costs 12.283 Unrforffls l B8dge8 214 648 Websrte Cosi$ so AGM and Iruslee expenses 23 D of E Co815 25 802 Awoid$ Fund$ to r¥8arves 1,094 8adgo COGS 6,96S 6,333 OonatLon 360 Hilld8 Carnpsile Other C08t8 908 1,644 Dpreualion Rofundgd Dep08118 648 623 Bad Oebt 3.383 Sub total 82.011 Fundralslng expons JÈmborae 970 Euioiam Detail 3 Other fundr8ising costs 738 103 Sub totsl 738 Total Gross Expenditure 82,148 Asset and investment purchases, etc. Totalpayments Net of recelpts/{payments) Cash funds last year end Cash funds this year end 13,343 12,738 13,343 12,738 1 LT70000211st January 20171
Statement of assets and liabillties at the end of the year 3110312025 3110312024 Unrestricted funds Unrestricted funds Cash funds Bank Cuffenl account 125,909 132,018 Bank deposit account 10,706 10,610 Building soaety account The Scout Association Short Tem) Investment Servir CashlFIo8ts 409 524 Total cash funds 137,024 143,001 Other monetary assets Tax claim Oebts due from the county1AaID1$trlCuGrOup 27,481 12,832 Prepayments 1.348 1,639 Insur8nc8 clalm Sljb total 28,829 14,471 Investment a88ets Inve3tm&nl property- detsil Quoled investments Other Investments- detail Sub total Non monetary assets for charlty'8 own use 8adge stock 2,670 2,374 Shop stock OlhÈr slock Land and bulkYlng8 845,875 645,876 Motor vehicles Scouting equipment, furniture ète Other Sub total 648,448 848,249 Llabllltles Accounts not yel paid 995 47,790 Expenses incurred bul not Invoiced 564 SLSbscripts'ons not yel paid 60,228 Loan- delall 8,174 Sub total 81,712 Contingent Ilabilities and future obligations The above receipts and payments account and statement of assets and liabllitles were approved by the Scout Council on 29th September 2025 and slgned on their behalf by nature Print Name Mike Cranlield Chair Debra Venour Treasurer 1 LT70000211 sl January 20171