(HARIIY
MMISSION
Trustees. Annual Report for the period
Period start date
|Day
lilonlh
1st
April
Period end date
Monlh
i March
Year
2024
| Year
| 2025
From
To 31st
Section A
Reference and administration details
Charity name
Adur Valley District Scout Council
other names charity is known by
Registered charity number (if any)
305906
Charity's principal address
Adur Valley Scout District HQ
47-51 South Street
Lancing
Postcode
BN15 8AN
Names of the charity trustees who manage the charity
Dates acted If not for
whole
ear
Trustee name
Office lif any)
Name of person {or body) entitled
toa
oint trustee
ifan
Michael Cranfield
Debra Venour
District Chair
District Treasurer
Heather Allen
Chris Davis
Elanor Francis
James Cox
Erin Whitmore
Nigel Wilks
Andrew Fellingham
Cameron Baldock
10
12
13
14
15
16
17
18
19
20
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name
Dates acted if not for whole
ear
TAR
March 2012

Names and addresses of advisers (Optional information)
e of adviser
Name
Address
Accountant
Name of chief executive or names of senior staff members (Optional information)
Section B
Structure,
overnance and mana
ement
Description of the charity's trusts
The District's governing documents are those of The Scout Association.
They consist of a Royal Charter, which in turn gives authority to the Bye
Laws of the Association and The Policy, Organisation and Rules of the
Scout Association.
The District is a trust established under its rules which are common to all
Scouts.
Type of governing document
How the charity is constituted
Trustee selection methods
leg. appointed by, elected
The trustees are appointed in accordance with the Policy, Organisation
and Rules of The Scout Association.
Additional governance issues (Optional information)
The District is managed by the District Board of Trustees, the members of
which are the 'Charity Trustees, of the Scout District which is an
educational charity. As charity trustees they are responsible for complying
with legislation applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity Commission
as appropriate.
You may choose to include
additional information, where
relevant, about..
policies and procedures
adopted for the induction and
training of trustees.,
the charity's organisational
structure and any wider
network with which the charity
works;
relationship with any related
parties.,
trustees, consideration of
major risks and the system
and procedures to manage
them.
The board consists of 2 independent representatives - Chair & Treasurer
together with the District Lead Volunteer and other adult volunteers. The
board meets every 2-3 months.
This District Board of Trustees exisls to support the District Lead
Volunteer in meeting the responsibilities of the appointment and is
responsible for..
The maintenance of District inc property and equipment
The raising of funds and the administration of District finance
The insurance of persons, property and equipment
District Public Occasions
Assisting in the recruitment of leaders and other adult support
Appointing Administrators & Advisors other than those who are
elected
Risk and Internal Control
The District Board of Trustees has identified the major risks to which they
believe the District is exposed, these have been reviewed and systems
have been established to mitigate against them. The main areas of
concern that have been identified are..
Damage to the building, property and equipment. The District would
re
uest the use of buildin
ro
ert
ande
ment from nei
hbourin
TAR
March 2012

organisation such as the church, community centre and other scout
groupsldistricts. Similar reciprocal arrangements exist with these
organisations. The District has sufficient buildings and contents insurance
in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters. The District through the capitation
fees contributes to the Scout Association's national accident insurance
policy. Risk Assessments are undertaken before all activities.
Reduced income from fund raising. The District is primarily reliant upon
income from subscriptions and fundraising. The District does hold reserve
to ensure the continuity of activities should there be a major reduction in
income.
Reduction or loss of leaders. The District is totally reliant upon volunteers
to run and administer the activities of the district. If there was a reduction
in the number of leaders to an unacceptable level then there would be a
contraction, consolidation or closure of a section. In the worst case
scenario the complete closure of the District, however we would mitigate
against this by co-opting members for the groups within district.
The District has in place systems of internal controls that are designed to
provide reasonable assurance against material mismanagement or loss,
these include a minimum of 2 signatories for all payments and
comprehensive Insuran￿ policies to ensure that insurable risks are
covered.
Section C
Ob'ectives and activities
The objectives of the district are as a unit of the Scout Association.
The Aim of the Scout Association is to actively engage and support
young people in their personal development, empowering them to make
a positive contribution to society.
Summary of the objects of the
charity set out in its
governing document
In partnership with adults, young people take part in fun indoor and
outdoor activities. They learn by doing, by sharing in spiritual reflection
and by taking responsibility. They make choiGes, undertake new and
challen
activities, and the
live their Scout Promise.
TAR
March 2012

Adur Valley District Scout Council has managed, supported and
developed Scouting in the area it is responsible for - Adur Valley,
West Sussex.
We have over 1200 members within the District.
The District has run several events to ensure a cohesive provision
across the area which includes a St.George's Day parade, District
Camps and a number of training events to ensure our volunteer
adults have all the tools possible to deliver the best possible
standard of Scouting.
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)
We confirm the trustees have had regard to the Charity
Commission's guidan￿ on public benefit.
Additional details of objectives and activities (Optional information)
You may choose to include
further statements, where
relevant, about..
policy on grantmaking.,
policy programme related
investment.,
contribution made by
volunteers.
TAR
March 2012

Section D
Achievements and performance
Summary of the main
achievements of the charity
during the year
District Lead Volunteers Re
ort-AGM 2024-25
2024-25 has been a period of embedding change in Scouting nationally
and in Adur Valley it has been no different.
It has been heartening to see so many of the Groups and Units in the
District take on this challenge of change and implement this in their
Groups in such a positive way that we have seen growth across many
Groups including the introduction of new sections, such as Squirrels in
many Groups which will only serve to protect the future of the older
sections by providing ongoing young members as they filter their way
through Scouting as they grow up.
The chance that we all have to shape the lives of so many young people
across Adur Valley should not be taken for granted and I'm sure with the
enthusiasm and efforts of our adults and leaders the young people are in
excellent hands to get as much as they possibly can from their Scouting
journey in Adur Valley.
This year has again seen a wide variety of activities and camps being
offered across the District and my thanks go to the ADC'S, Gareth,
Sophia & Chris, for the work they do together with the various section
leaders to enable these District wide events to take place. It is great to
see these happen and show just how good Adur Valley is at working
together to provide a bigger and better experience for our young people.
It would also be remiss of me not to mention the countless hours of work
and support which the District Trustee Board and wider District Team
have put in. There have been many changes which Trustee Boards have
had to work at speed to understand and implement so my thanks go to all
Trustees in the District for all the work you have put in. None of the great
activities and opportunities we provide would be possible without your
time, efforts and commitment to seeing Scouting thrive in Adur Valley.
My thanks also goes to the wider District team, there are too many of you
to name individually, but I would like to take this opportunity to thank
each of you for all the hard work you put in to allow Scouting in Adur
Valley to grow and thrive in the way that it does.
As well as the changes in operating structure that have been
implemented nationally, this year has also been a year of change within
the District. As you will be aware, I stepped down as District
Commissioner at the end of 2024 and therefore I would like to take this
opportunity to welcome our new District Lead Volunteer, Greg Richards,
to Adur Valley and I'm sure you will have many great plans ahead for the
District which I know everyone will support you with during your time as
DLV. Good Luck in your new role.
Yours in Scouting
Cameron Baldock
(Former) District Commissioner- Adur Valley Scouts
TAR
March 2012

Section E
Financial review
The District board of trustees holds a reserve of £5000 which covers both
the District core functionality and Hillside Scout Campsite and is felt by
the board to be adequate for this purpose.
Brief statement of the
charity's policy on reserves
Details of any funds materially
in deficit
Further financial review details (Optional information)
The District's Income and Expenditure is very small and consequently
does not have sufficient funds to invest in longer-term investments such
as stocks and shares. The District has therefore adopted a low risk
strategy to the investment of its funds. All funds are held in cash using
only mainstream banks or building societies or The Scout Association's
Short Term Investment Service. The District Trustees monitor the cash at
the bank at each District trustee board rneeting with the treasurer giving a
report on the cash inlout and any upcoming expenditure or requests for
funding. The District has supported the groups within the District,
individual requests for training (to support group activities) and supported
Scouting activities e.g. St George's Day parade where the district has
hired equipment.
You may choose to include
additional information, where
relevant about..
the charity's principal
sources of funds (including
any fundraising).,
how expenditure has
supported the key objectives
of the charity.,
investment policy and
objectives including any
ethical investment policy
adopted.
Section F
Other optional information
The District has planned to support Scouts that will attend the next World Scout Jamboree, this will include
some limited financial support from both the District Trustee Board and previous attendees.
Section G
Declaration
The trustees declare that they have approved the trustees, report above.
Signed on behalf of the charity's trustees
Signature(s)
Full name(s)
Position (eg Secretary, Chair,
etc)
Michael Cranfield
Debra Venour
District Chair of Trustees
District Treasurer
Date
29th January 2026
TAR
March 2012

Adur Valley District Scout Group
Accruals and Prepayments Account
For the year
from
3110312025
0110412024
To
Receipts and payments
2025103
Unrestrlcted funds
2024103
Unrestricted funds
Recelpts
Donations, legacles and slmllar Income
Membarship subscriptions
65.729
59,932
Le5s."Membership subscription5 paid on INalionallCounlylAre8lDiStr￿t)
55,692
44,600
Nel membèrship subscriptions ret8in*d
10.037
15,333
DonatDns
2,465
127
Legac
GI￿ Aid
Badge Sales
6,662
5,926
Aclivitios Income inc O&E
14,937
10,898
Hillside Bookings
25,336
20,439
Insurance Cl8im
Other simi18r incom•
7,520
S.887
Sub total
88,958
06,609
Grants
Mainlenenacg grant
Olher grants
1S1
Sub lotal
Fundralslng (grogs
Jamboree 2026
970
Eurojam 2020
Funds from reserves
10,000
SAS Income
Other fundraising activities
2,447
150
Sub totsl
2,447
11,120
Investment Income
Bank Inte￿51
23
Building SOc￿lY interest
The Sc()ut Association Short T8rrn Investment Service
Prowty Rent in¢orno
other Investment incom8
Sub total
23
Total Gross Income
69,406
69,903
Asset and Investment sales, etc.
Total receipts
69,406
69,903
1 LT70000211 sl January 20171

Adur Valley District Scout Group
Accruals and Prepayments Account
For the year
from
0110412024
To
3110312025
Receipts and payments
2025103
Unrestrlcted funds
2024103
Unrestrlctsd funds
Payments
Charltabla Payments
Youth programme and a¢tivilffts
6,272
12,431
Adult 8UPPOrt and training
26
Rent
1,663
2.149
Water and Sewerago
4,331
1.081
E￿Ctr￿￿Y and Gas
è,248
7.981
Rale5
10
Insurance
2,621
2,302
D18trKt- Repqii$ and R8newals
Hi11side- Repairs gnd R8newal&
4,873
IJ,201
27.629
28,600
M81eria18 and equiptneni
1,1J8
Printing, photocopying and admln lees
1,926
336
Conlribulion lo c8mp costs
12.283
Unrforffls l B8dge8
214
648
Websrte Cosi$
so
AGM and Iruslee expenses
23
D of E Co815
25
802
Awoid$
Fund$ to r¥8arves
1,094
8adgo COGS
6,96S
6,333
OonatLon
360
Hill*d8 Carnpsile Other C08t8
908
1,644
D*preualion
Rofundgd Dep08118
648
623
Bad Oebt
3.383
Sub total
82.011
Fundralslng expons
JÈmborae
970
Euioiam
Detail 3
Other fundr8ising costs
738
103
Sub totsl
738
Total Gross Expenditure
82,148
Asset and investment purchases, etc.
Totalpayments
Net of recelpts/{payments)
Cash funds last year end
Cash funds this year end
13,343
12,738
13,343
12,738
1 LT70000211st January 20171

Statement of assets and liabillties at the end of the year
3110312025
3110312024
Unrestricted funds
Unrestricted funds
Cash funds
Bank Cuffenl account
125,909
132,018
Bank deposit account
10,706
10,610
Building soaety account
The Scout Association Short Tem) Investment Servir
CashlFIo8ts
409
524
Total cash funds
137,024
143,001
Other monetary assets
Tax claim
Oebts due from the county1A￿aID1$trlCuGrOup
27,481
12,832
Prepayments
1.348
1,639
Insur8nc8 clalm
Sljb total
28,829
14,471
Investment a88ets
Inve3tm&nl property- detsil
Quoled investments
Other Investments- detail
Sub total
Non monetary assets for charlty'8 own use
8adge stock
2,670
2,374
Shop stock
OlhÈr slock
Land and bulkYlng8
845,875
645,876
Motor vehicles
Scouting equipment, furniture ète
Other
Sub total
648,448
848,249
Llabllltles
Accounts not yel paid
995
47,790
Expenses incurred bul not Invoiced
564
SLSbscripts'ons not yel paid
60,228
Loan- delall
8,174
Sub total
81,712
Contingent Ilabilities and future obligations
The above receipts and payments account and statement of assets and liabllitles were approved by the Scout
Council on 29th September 2025 and slgned on their behalf by
nature
Print Name
Mike Cranlield
Chair
Debra Venour
Treasurer
1 LT70000211 sl January 20171