Trustees. Annual Report for the period Period start date Day Month 1st Aprll Period end date Day Month To 31st March Year Year 2024 From 2023 Section A Reference and administration details Charity name Adur Valley District Scout Council Other names charity is known by Registered charity number (if any) 305906 Charity's principal address Adur Valley Scout District HQ 47-51 South Street Lancing Postcode BN15 8AN Names of the charity trustees who manage the charity Dates acted if notfor whole ear Trustoo narne Office {If any) Name of person lor body) entitled toa olnt trustee ifan Cameron Baldock Michael Cranfield District Commissioner District Chairman Debra Venour District Treasurer District Secretary Heather Allen David Allen Chris Davis Ended 3151 Aug 2023 Elanor Francis James Cox Erin Whitmore 10 Nigel Wilks Andrew Fellingham 12 14 15 16 17 18 19 20 Names of the trustees for the charity, if any, (for example, any custodian trustees} Name Dates acted if not for whole ear TAR March 2012
Names and addresses of advisers (Optional information) e of adviser Name Address Accountant Name of chief executive or names of senior staff members (Optional information) Section B Structure, overnance and management Description of the charity's trusts The District's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of the Scout Association. The District is a trust established under its rules which are common to all Scouts. Type of governing document leg Irust deed, LonslitLltion) How the charity is constituted leg IrLisI, association, conipany) Trustee selection methods leg appoiiiled by, elected by) The trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional governance Issues (Optional information) The District is managed by the District Board of Trustees, the members of which are the 'Charity Trustees, of the SGout District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. You may choose to include additional information, where relevant, about- policies and procedures adopted for the induction and training of trustees., the charity's organisational structure and any wider network with which the charity works., The Committee consists of 3 independent representatives - Chair, Treasurer and Secretary together with the District Lead Volunteer and Scout Leaders, Individual section leaders and meets every 2-3 months. This District Board of Trustees exists to support the District Lead Volunteer in meeting the responsibilities of the appointment and is responsible for.. The maintenance of District inc property and equipment The raising of funds and the administration of District finance The insurance of persons, property and equipment District Public Occasions Assisting in the recruitment of leaders and other adult support Appointing Administrators & Advisors other than those who are elected relationship with any related parties., trustees, consideration of major risks and the system and procedures to manage them. Risk and Internal Control The District Board of Trustees has identified the major risks to which they believe the District is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are.. Damage to the building, property and equipment. The District would re uest the use of buildin ro ert ande ment from nei hbourin TAR March 2012
organisation such as the church, community centre and other scout groupsldistricts. Similar reciprocal arrangements exist with these organisations. The group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters. The District through the capitation fees contributes to the Scout Association's national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The District is primarily reliant upon income from subscriptions and fundraising. The District does hold reserve to ensure the Gontinuity of activities should there be a major reduction in income. Reduction or loss of leaders. The District is totally reliant upon volunteers to run and administer the activities of the district. If there was a reduction in the number of leaders to an unacceptable level then there would be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the District, however we would mitigate against this by co-opting members for the groups within district. The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include a minimum of 2 signatories for all payments and comprehensive Insuran policies to ensure that insurable risks ae covered. Section C Ob"ectives and activities The objectives of the district are as a unit of the Scout Association. The Aim of the Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided b adult leadershi Summary of the objects of the charity set out in its governing document TAR March 2012
Adur Valley District Scout Council has managed, supported and developed Scouting in the area it is responsible for - Adur Valley, West Sussex. We have over 1200 members within the District. The District has run several events to ensure a cohesive provision across the area which includes a St.George's Day parade, District Camps and a number of training events to ensure our volunteer adults have all the tools possible to deliver the best possible standard of Scouting. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) We confirm the trustees have had regard to the Charity Commission's guidance on public benefit. Additional details of objectives and activities (Optional information) You may choose to include further statements, where relevant, about: policy on grantmaking. policy programme related investment; contribution made by volunteers. TAR March 2012
Section D Achievements and performance Summary ofthe main achievements of the charity during the year District Lead Volunteers Re ort-AGM 2023-24 This year has been another successful year for all our Groups, full of a variety of activities for all our young members which has resulted in many badges being earned along the way. We also sent 7 of our young members and 2 of our leaders with the West Sussex Contingent to South Korea for the World Scout Jamboree who all came back having had an unforgettable experience for a variety of reasons but still an incredibly enjoyable time. There has also been a variety of District events and activities including a Beaver Fun Day, District Cub Camp & a Scout Escape & Hunt Night to name a few. These events are always useful to help the young people in finishing off some of their badgework or for putting into practice some of those skills that have been passed on in Group evening sessions. In the past year we have also seen more information come through about the nationwide transformation of Scouting, something which everyone should by now be aware of and preparing for, with all Groups & the District running AGM'S in the new format to prepare for this. If you need any help and support in preparing for the digital switchover part of the transformation, please let me know and we can arrange this. Also this year we have again held our District St George's Day Parade in Lancing and we thank everyone who was able to attend for making this a successful event. Also thank you to the County Lead Volunteer for coming down to the event. As part of our District preparations for the transformation we have also been putting into place some new teams which we have either not had before or not had for a while. These include 2 new first aid trainers and most recently a District Additional Needs Advisers Team. I'm sure you will be hearing more from both of these teams and others as they get too grips with these roles. I would like to take this opportunity to say thank you to everyone across the District, my deputies, the ADC'S, GSL'S and all the Section Leaders & Assistants who have done an excellent job in enabling so many young people to access and enjoy Scouting over the past year. I know this has not always been easy but it really is appreciated, and to see so many Groups growing and enjoying a wide range of activities throughout the year has been very rewarding. I would also like to thank all of the GSL'S, the Group Executive Committee's, the District Executive Committee and all the adult volunteers in District roles, including District Leaders, ADC'S, the Active Support Unit, Hillside Committee, the Appointments Panel and everyone else who I have not included in this list, as although a lot of the time their contributions may go unnoticed, l am very grateful to them for their time and efforts, as without them, like with Group volunteers, there simply would be no Scouting in Adur Valley. Finally, I hope we can continue to provide the amazing opportunities we give to young people across the District and that every Group can help us to continue to grow Scouting across Adur Valley. Cameron Baldock - Lead Volunteer, Adur Valley District Scouts TAR March 2012
Section E Financial review The District Executive, holds a reserve of £5000 which covers both the District Executive and Hillside Scout Campsite and is felt by the committee to be adequate for this purpose. Brief statement of the charity's policy on reserves Details of any funds materially in deficit Furtherfinancial review details (Optional information) The District's Income and Expenditure is very small and consequently does not have sufficient funds to invest in longer-term investments such as stocks and shares. The District has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. The District Trustees monitor the cash at the bank at each District trustee board meeting with the treasurer giving a report on the cash inlout and any upcoming expenditure or requests for funding The District has supported the groups within the District, individual requests for training (to support group activities) and supported Scouting activities e.g. St George's Day parade where the district has hired equipment. You may choose to include additional information, where relevant about.. the charity's principal sources of funds (including any fundraising)., how expenditure has supported the key objectives of the charity; investment policy and objectives including any ethical investment policy adopted. Section F Other optional information The District has planned to support Scouts that will attend the next World Scout Jamboree, this will include some limited financial support from both the District Trustee Board and previous attendees. Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Michael Cranfield Debra Venour District Chair of Trustees District Treasurer Date 29th January 2025 TAR March 2012
Adur Valley District Scout Group Accruals and Prepayments Account For the year 0110412023 3110312024 Receipts and payments 2024103 2023103 unrestrict fund$ Unre$trlctpd fund¥ Paymènts Ch•rStablg Paym•Dtg YGwth praorarnrn? and Ktivitles 12,431 4.838 Adult 8uppNI and tr#lnlna 25 Rant 2.149 301 W•l•r and $0W•rng• Electrioty •nd G•• 10 Insurnne• D19tr1d. and Ren411 HIlld0- Rgpilr• •nd Renew41• Mat•rf•l• and equlpmént PflnWng, photoc4py5ng Ind adrn lo•• 317 COntdbUrt to e•mp tI Unll¢mi• l 8Adoe• 64J W•bsll• Coit4 80 123 AGM Ind tru•• •yn••i 23 DEcotI 002 AwÈrd• Fund• to ru•r¥•• 8adg• COGS Dcnauon 3UO Hlll8h1• Campglte Othgr Co D•prnclallon R•fvndod D•po•lts 623 Bad D•bt 3.383 Sub tolal Fundralslng oxpen•g Jambom• 070 Eurlam Olher fuTrJTaisino co> 19J Sub total Total Gross Expendlture A¥$et and Investment purchase8. et¢. Total payments Not of receipts/(payments) C48h funds last year end Cash fiinds this year end 1 LT70000211$1 January 20171
Statement of assets and liabilities at the end of the year 3110312024 3110312023 Unrestricted funds Unrestrlcted funds Cash funds Bank curreni accourt 132.018 147,627 88nk deposlt 8ccounl 10,610 Building socSety arKDunl The ScoUtA881alion Short Tenn Inv83lmenl SeTvlce CashlFIoots 624 Totsl cash lund$ Other monetary assets Tox clalm Debts due from the CountylArewDlitrkvGrc Prapaym8nts InYur(e dalm 12,822 1,639 27M91 1,234 Sub total Investment a830ts Investment propety- detsll 46,875 644875 auoled Investffl8nls other Inv•$tmènl8- tl&tsll Sub totsl Non monetary as80ts for charlty's own use Badge sto¢k ,374 3,120 Shop stock other 8toGk Land •nd bulldlnge Motor vehkle Scoudng VIpMent. fumiture ètc Othef Sub totsl Uabllltle8 Accounts not yth pald 47.790 43,786 Expenses Incurred bul nol Involced Subsc¥lptlan8 not yet paid Lo8n- det8il 664 8,174 othw110bils Sub totsl Contlngent liabilities and future obligations The above recelpts and payments account and sL9tement of assets and liabilltles were approved by the Trustee8 on 5th October 2024 and signed on their behalf by nature Print Name Mike Cranfield Chair Debra Venour Treasurer 1 LT7001)02 (1st January 2017)
Adur Valley Dlstrict Scout Group Accruals and Prepayments Account For the year from 0110412023 To 3110312024 Receipts and ayments 2024103 2023103 Unr•stri¢ted funds Unrestrlcted funds Recelpts Donations, l•gacl•s •nd simllar Incorne M6mbgr8hlp sthGrirl'on8 L8SB'.Member6hlp subsulpllons pbld on {N81ionaVC0untylAreIstiicI) 69.932 57,778 44,800 41,326 Nrt mombsrsttlp 8ub8crlptSon8 fet8lned 18,333 16,464 Don8lion$ 127 Gift Ald Badge Sal•s 0,926 8,143 Acal¥ities IrKom Inc D&E 10,898 27,480 H5118kl8 Bojklngs 20,439 In8uraw Clalm Other $imllar h)come 4887 11.743 Sub totsl Grant• Malntsnenace grant 0thoro¢anls 1S1 Sub totsl Fundial8lng IgrosJ} JJmbDree 2023 970 197 Eurrn 2020 FuTrJ$ from r88em6 10,00 4,710 SAS Incom¢ Other fuThJralslng s1VIlleS 1150 3.123 Sub totsl Investmgnt Incom• Bank Interest 23 Bulw Scdoty iniere5t The 8XA$s0¢1a10n Short T¢mi Investmenl Service Plty Reni Inme Othw Inveslmenl Inc& Sub totsl Total Gross Income AsS•t and InVtMent 8ales, etc. Total receipts 1 LT700002 (1st January 20171