Trustees. Annual Report for the period
Period start date
Day
Month
1st
Aprll
Period end date
Day
Month
To 31st
March
Year
Year
2024
From
2023
Section A
Reference and administration details
Charity name
Adur Valley District Scout Council
Other names charity is known by
Registered charity number (if any)
305906
Charity's principal address
Adur Valley Scout District HQ
47-51 South Street
Lancing
Postcode
BN15 8AN
Names of the charity trustees who manage the charity
Dates acted if notfor
whole ear
Trustoo narne
Office {If any)
Name of person lor body) entitled
toa
olnt trustee
ifan
Cameron Baldock
Michael Cranfield
District Commissioner
District Chairman
Debra Venour
District Treasurer
District Secretary
Heather Allen
David Allen
Chris Davis
Ended 3151 Aug 2023
Elanor Francis
James Cox
Erin Whitmore
10
Nigel Wilks
Andrew Fellingham
12
14
15
16
17
18
19
20
Names of the trustees for the charity, if any, (for example, any custodian trustees}
Name
Dates acted if not for whole
ear
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March 2012

Names and addresses of advisers (Optional information)
e of adviser
Name
Address
Accountant
Name of chief executive or names of senior staff members (Optional information)
Section B
Structure,
overnance and management
Description of the charity's trusts
The District's governing documents are those of The Scout Association.
They consist of a Royal Charter, which in turn gives authority to the Bye
Laws of the Association and The Policy, Organisation and Rules of the
Scout Association.
The District is a trust established under its rules which are common to all
Scouts.
Type of governing document
leg Irust deed, LonslitLltion)
How the charity is constituted
leg IrLisI, association, conipany)
Trustee selection methods
leg appoiiiled by, elected by)
The trustees are appointed in accordance with the Policy, Organisation
and Rules of The Scout Association.
Additional governance Issues (Optional information)
The District is managed by the District Board of Trustees, the members of
which are the 'Charity Trustees, of the SGout District which is an
educational charity. As charity trustees they are responsible for complying
with legislation applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity Commission
as appropriate.
You may choose to include
additional information, where
relevant, about-
policies and procedures
adopted for the induction and
training of trustees.,
the charity's organisational
structure and any wider
network with which the charity
works.,
The Committee consists of 3 independent representatives - Chair,
Treasurer and Secretary together with the District Lead Volunteer and
Scout Leaders, Individual section leaders and meets every 2-3 months.
This District Board of Trustees exists to support the District Lead
Volunteer in meeting the responsibilities of the appointment and is
responsible for..
The maintenance of District inc property and equipment
The raising of funds and the administration of District finance
The insurance of persons, property and equipment
District Public Occasions
Assisting in the recruitment of leaders and other adult support
Appointing Administrators & Advisors other than those who are
elected
relationship with any related
parties.,
trustees, consideration of
major risks and the system
and procedures to manage
them.
Risk and Internal Control
The District Board of Trustees has identified the major risks to which they
believe the District is exposed, these have been reviewed and systems
have been established to mitigate against them. The main areas of
concern that have been identified are..
Damage to the building, property and equipment. The District would
re
uest the use of buildin
ro
ert
ande
ment from nei
hbourin
TAR
March 2012

organisation such as the church, community centre and other scout
groupsldistricts. Similar reciprocal arrangements exist with these
organisations. The group has sufficient buildings and contents insurance
in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters. The District through the capitation
fees contributes to the Scout Association's national accident insurance
policy. Risk Assessments are undertaken before all activities.
Reduced income from fund raising. The District is primarily reliant upon
income from subscriptions and fundraising. The District does hold reserve
to ensure the Gontinuity of activities should there be a major reduction in
income.
Reduction or loss of leaders. The District is totally reliant upon volunteers
to run and administer the activities of the district. If there was a reduction
in the number of leaders to an unacceptable level then there would be a
contraction, consolidation or closure of a section. In the worst case
scenario the complete closure of the District, however we would mitigate
against this by co-opting members for the groups within district.
The District has in place systems of internal controls that are designed to
provide reasonable assurance against material mismanagement or loss,
these include a minimum of 2 signatories for all payments and
comprehensive Insuran￿ policies to ensure that insurable risks ae
covered.
Section C
Ob"ectives and activities
The objectives of the district are as a unit of the Scout Association.
The Aim of the Scout Association is to promote the development of
young people in achieving their full physical, intellectual, social and
spiritual potentials, as individuals, as responsible citizens and as
members of their local, national and international communities. The
method of achieving the Aim of the Association is by providing an
enjoyable and attractive scheme of progressive training, based on the
Scout Promise and Law and guided b adult leadershi
Summary of the objects of the
charity set out in its
governing document
TAR
March 2012

Adur Valley District Scout Council has managed, supported and
developed Scouting in the area it is responsible for - Adur Valley,
West Sussex.
We have over 1200 members within the District.
The District has run several events to ensure a cohesive provision
across the area which includes a St.George's Day parade, District
Camps and a number of training events to ensure our volunteer
adults have all the tools possible to deliver the best possible
standard of Scouting.
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)
We confirm the trustees have had regard to the Charity
Commission's guidance on public benefit.
Additional details of objectives and activities (Optional information)
You may choose to include
further statements, where
relevant, about:
policy on grantmaking.
policy programme related
investment;
contribution made by
volunteers.
TAR
March 2012

Section D
Achievements and performance
Summary ofthe main
achievements of the charity
during the year
District Lead Volunteers Re
ort-AGM 2023-24
This year has been another successful year for all our Groups, full of a
variety of activities for all our young members which has resulted in many
badges being earned along the way. We also sent 7 of our young
members and 2 of our leaders with the West Sussex Contingent to South
Korea for the World Scout Jamboree who all came back having had an
unforgettable experience for a variety of reasons but still an incredibly
enjoyable time. There has also been a variety of District events and
activities including a Beaver Fun Day, District Cub Camp & a Scout
Escape & Hunt Night to name a few. These events are always useful to
help the young people in finishing off some of their badgework or for
putting into practice some of those skills that have been passed on in
Group evening sessions.
In the past year we have also seen more information come through about
the nationwide transformation of Scouting, something which everyone
should by now be aware of and preparing for, with all Groups & the
District running AGM'S in the new format to prepare for this. If you need
any help and support in preparing for the digital switchover part of the
transformation, please let me know and we can arrange this.
Also this year we have again held our District St George's Day Parade in
Lancing and we thank everyone who was able to attend for making this a
successful event. Also thank you to the County Lead Volunteer for
coming down to the event.
As part of our District preparations for the transformation we have also
been putting into place some new teams which we have either not had
before or not had for a while. These include 2 new first aid trainers and
most recently a District Additional Needs Advisers Team. I'm sure you
will be hearing more from both of these teams and others as they get too
grips with these roles.
I would like to take this opportunity to say thank you to everyone across
the District, my deputies, the ADC'S, GSL'S and all the Section Leaders &
Assistants who have done an excellent job in enabling so many young
people to access and enjoy Scouting over the past year. I know this has
not always been easy but it really is appreciated, and to see so many
Groups growing and enjoying a wide range of activities throughout the
year has been very rewarding.
I would also like to thank all of the GSL'S, the Group Executive
Committee's, the District Executive Committee and all the adult
volunteers in District roles, including District Leaders, ADC'S, the Active
Support Unit, Hillside Committee, the Appointments Panel and everyone
else who I have not included in this list, as although a lot of the time their
contributions may go unnoticed, l am very grateful to them for their time
and efforts, as without them, like with Group volunteers, there simply
would be no Scouting in Adur Valley.
Finally, I hope we can continue to provide the amazing opportunities we
give to young people across the District and that every Group can help us
to continue to grow Scouting across Adur Valley.
Cameron Baldock - Lead Volunteer, Adur Valley District Scouts
TAR
March 2012

Section E
Financial review
The District Executive, holds a reserve of £5000 which covers both the
District Executive and Hillside Scout Campsite and is felt by the
committee to be adequate for this purpose.
Brief statement of the
charity's policy on reserves
Details of any funds materially
in deficit
Furtherfinancial review details (Optional information)
The District's Income and Expenditure is very small and consequently
does not have sufficient funds to invest in longer-term investments such
as stocks and shares. The District has therefore adopted a low risk
strategy to the investment of its funds. All funds are held in cash using
only mainstream banks or building societies or The Scout Association's
Short Term Investment Service. The District Trustees monitor the cash at
the bank at each District trustee board meeting with the treasurer giving a
report on the cash inlout and any upcoming expenditure or requests for
funding The District has supported the groups within the District,
individual requests for training (to support group activities) and supported
Scouting activities e.g. St George's Day parade where the district has
hired equipment.
You may choose to include
additional information, where
relevant about..
the charity's principal
sources of funds (including
any fundraising).,
how expenditure has
supported the key objectives
of the charity;
investment policy and
objectives including any
ethical investment policy
adopted.
Section F
Other optional information
The District has planned to support Scouts that will attend the next World Scout Jamboree, this will include
some limited financial support from both the District Trustee Board and previous attendees.
Section G
Declaration
The trustees declare that they have approved the trustees, report above.
Signed on behalf of the charity's trustees
Signature(s)
Full name(s)
Position (eg Secretary, Chair,
etc)
Michael Cranfield
Debra Venour
District Chair of Trustees
District Treasurer
Date
29th January 2025
TAR
March 2012

Adur Valley District Scout Group
Accruals and Prepayments Account
For the year
0110412023
3110312024
Receipts and payments
2024103
2023103
unrestrict￿ fund$
Unre$trlctpd fund¥
Paymènts
Ch•rStablg Paym•Dtg
YGwth praorarnrn? and Ktivitles
12,431
4.838
Adult 8uppNI and tr#lnlna
25
Rant
2.149
301
W•l•r and $0W•rng•
Electrioty •nd G••
10
Insurnne•
D19tr1d. and Ren4￿11
HIll￿d0- Rgpilr• •nd Renew41•
Mat•rf•l• and equlpmént
PflnWng, photoc4py5ng Ind adrn￿ lo••
317
COntdbU￿￿rt to e•mp ￿tI
Unll¢mi• l 8Adoe•
64J
W•bsll• Coit4
80
123
AGM Ind tru￿•• •yn••i
23
D￿Eco￿tI
002
AwÈrd•
Fund• to ru•r¥••
8adg• COGS
Dcnauon
3UO
Hlll8h1• Campglte Othgr Co*
D•prnclallon
R•fvndod D•po•lts
623
Bad D•bt
3.383
Sub tolal
Fundralslng oxpen•g*
Jambom•
070
Eurlam
Olher fuTrJTaisino co>
19J
Sub total
Total Gross Expendlture
A¥$et and Investment purchase8. et¢.
Total payments
Not of receipts/(payments)
C48h funds last year end
Cash fiinds this year end
1 LT70000211$1 January 20171

Statement of assets and liabilities at the end of the year
3110312024
3110312023
Unrestricted funds
Unrestrlcted funds
Cash funds
Bank curreni accourt
132.018
147,627
88nk deposlt 8ccounl
10,610
Building socSety arKDunl
The ScoUtA88￿1alion Short Tenn Inv83lmenl SeTvlce
CashlFIoots
624
Totsl cash lund$
Other monetary assets
Tox clalm
Debts due from the CountylArewDlitrkvGrc
Prapaym8nts
InYur￿(e dalm
12,822
1,639
27M91
1,234
Sub total
Investment a830ts
Investment propety- detsll
46,875
644875
auoled Investffl8nls
other Inv•$tmènl8- tl&tsll
Sub totsl
Non monetary as80ts for charlty's own use
Badge sto¢k
,374
3,120
Shop stock
other 8toGk
Land •nd bulldlnge
Motor vehkle
Scoudng ￿VIpMent. fumiture ètc
Othef
Sub totsl
Uabllltle8
Accounts not yth pald
47.790
43,786
Expenses Incurred bul nol Involced
Subsc¥lptlan8 not yet paid
Lo8n- det8il
664
8,174
othw110b￿il￿s
Sub totsl
Contlngent liabilities and future obligations
The above recelpts and payments account and sL9tement of assets and liabilltles were approved by the Trustee8
on 5th October 2024 and signed on their behalf by
nature
Print Name
Mike Cranfield
Chair
Debra Venour
Treasurer
1 LT7001)02 (1st January 2017)

Adur Valley Dlstrict Scout Group
Accruals and Prepayments Account
For the year
from
0110412023
To
3110312024
Receipts and
ayments
2024103
2023103
Unr•stri¢ted funds
Unrestrlcted funds
Recelpts
Donations, l•gacl•s •nd simllar Incorne
M6mbgr8hlp sthGrirl'on8
L8SB'.Member6hlp subsulpllons pbld on {N81ionaVC0untylAre￿IstiicI)
69.932
57,778
44,800
41,326
Nrt mombsrsttlp 8ub8crlptSon8 fet8lned
18,333
16,464
Don8lion$
127
Gift Ald
Badge Sal•s
0,926
8,143
Acal¥ities IrKom Inc D&E
10,898
27,480
H5118kl8 Bojklngs
20,439
In8uraw Clalm
Other $imllar h)come
4887
11.743
Sub totsl
Grant•
Malntsnenace grant
0thoro¢anls
1S1
Sub totsl
Fundial8lng IgrosJ}
JJmbDree 2023
970
197
Eur￿rn 2020
FuTrJ$ from r88em6
10,00
4,710
SAS Incom¢
Other fuThJralslng s￿1VIlleS
1150
3.123
Sub totsl
Investmgnt Incom•
Bank Interest
23
Bulw Scdoty iniere5t
The 8￿X￿A$s0¢1a10n Short T¢mi Investmenl Service
Pl￿￿ty Reni In￿me
Othw Inveslmenl Inc￿&
Sub totsl
Total Gross Income
AsS•t and InV￿tMent 8ales, etc.
Total receipts
1 LT700002 (1st January 20171