Trustees' Annual Report
For the period
| From (start date) | 0 | 1 | 0 | 1 | 2 | 4 | 4 | 3 | 1 | 1 | 2 | 2 | 4 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A | Reference and administration | details | |||||||||||
| Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address |
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| 1st Shoreham-by-Sea(Kingston Buci)Scout Group | |||||||||||||
| Scout Headquarters | |||||||||||||
| Eastern Avenue | |||||||||||||
| Shoreham-by-Sea | |||||||||||||
| Postcode | B | N | 4 | 3 | 6 | P | E |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Nigel Divers | Chair | ||
| Anita Salter | GroupAdministator | ||
| David Abbott | GroupTreasurer | ||
| Maureen Abbott | GroupScout Leader | ||
| Julia Keywood | Cub Leader | ||
| Jane Davis | Beaver Leader | ||
| Sue Earnshaw | Till June 24 | ||
| Sandra Cranfield | |||
| Charlotte Phoon | |||
Names and addresses of advisers
Type of advisor Name Address
1 LT700001 (14 September 2024)
Section B
Structure, governance and management
| Description of the charity’s trusts Additional governance issues Trustee selection methods How the charity is constituted Type of governing document Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them |
|
|---|---|
| The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. |
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| The Group is a trust established under its rules which are common to all Scouts. |
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| The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. |
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| The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 6 Trustees (including 2 Ex Officio Trustees, and 2 co-opted Trustees) and meets every 6 weeks. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high- quality and safe programmes that gives young people skills for life. |
Section B
Structure, governance and management (continued)
2 LT700001 (14 September 2024)
Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
Section C
Objectives and activities The Purpose of Scouting
3 LT700001 (14 September 2024)
g Scouting exists to actively engage and support young people Summary of the objects of the charity set in their personal development, out in its governing document empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we cooperate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.
Summary of the main activities in relation to these objects
Additional details of the objectives and activities
You may choose to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Section D Achievements and performance
Summary of the main achievements of The Group continues to flourish, with good numbers in all
4 LT700001 (14 September 2024)
| the charity during the year | sections. The young people continue to work towards Achievement Badges with many of them gaining Bronze or Silver awards in their section. We uitilise the local area, getting the young people out and about along the coast or river, or into the countryside. We took part in district activities such as hiking and camping. The group ran several social/fund raising activities over the year to foster a closer community feel between the volunteers and parent groups. We continue to maintain the hall and grounds to a good standard and have carried out various maintenance works to ensure all users are catered for. |
|---|---|
| Section E | Financial Review |
|---|---|
| Details of any funds materially in deficit Brief statement of the charity’s policy on reserves |
The Group held reserves of approximately £43,000 against this at year end. This is above the level/below required for operating expenses. However this can be explained by the fact that some of this money is required to pay the "back rent" and associated solicitors' fees on the completion of the lease renewal, currently around £16,000. Money is also held to cover the remainder of the lease payments for the next 10 years so that no liability falls on the Scout Association should the Group close. Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 12 months running costs, circa £30,000. |
| None |
5 LT700001 (14 September 2024)
Investment Policy
The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements.
• investment policy and objectives;
~~ee~~ Section F Other Optional Information
Plans for future periods
We plan to upgrade the heating system in the hall and carry out some maintenance to the front area to improve the safety and usability of this space. We will use some of the financial reserves to offset the costs - but will consider requesting sponsorship or Charity Matched donations
~~ee~~ Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
----- Start of picture text -----
Signature(s)
Full name(s) Nigel Divers Anita Salter
Position (eg Secretary, Chair) Chair Administrator
a
Date 0 7 0 5 2 5
a
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6 LT700001 (14 September 2024)
1st shoreham-by.sea (Kingston Buci) Scout Group Receipts and Payments Account For the yèar from 0110112024 To 3111212024 Receipts and payments 2024 Unrestrict•d fund• 2023 Unr•strlcted funds Recelpts Donatlon8, legaelos and 8lmllar Income Membership sub5cripllons 12,325 10,321 Nel membership subscriptions rplained Donations 12,325 312 10,321 280 Leoacigs Glft Ald 1,426 1,699 BUn8S5 Ral8 Grants Sub total A¢tlvits'•s Soctions, ACtfvth'è8 8,199 27 7,601 Payinenl foi Reiii¥i)IbiaiiL¥ Day Wi¥4lh Sub total Fundraislng (gros3} Car Bool Salo . Adur R9¢ Sole of Unifoim 53 Other lundiaising actMtie8 Sub total 878 1,209 Investment Income Bonk intor••t 876 603 Building Society inlarost Thg Scout A0clot19Th Short Torm Invéstmènt SèNcè Propgrty Rent in¢omo Othor inv&8tmont incom• 6,434 4.984 Sub total rotal Gross Income Asset and inve5tmenl $41es, etc. Total receipts 1 LT700002 {1 st January 201 TJ
1st Shoreham-by-sea (Kingston Buci) Scout Group Receipts and Payments Account For the year from 0110112024 To 3111212024 Receipts and payments 2024 Unre•tri¢t•d funds 2023 Unr•8lricted funds Pa ment8 Charltable Payments Momborship subgcriptions paid on (NaJonallCountynislnctl Sects'ons. acbvitses 4.874 9,804 4,212 8.685 Adult support and trainlng Renl RatOB Water and Sewerage 307 192 Electn'uty and Gas 2,328 2,999 3,647 1,132 1,289 2,865 5,027 410 Insuiance Ropair8, Rènew#l8, SeN¢ing and Cléaning Maloflals and equlpmenl IQMI eolioitor8 f•0# 922 B8dge8 and Uniform8 1,082 34 1,088 38 AGM and trustee oxpens8s Donationa from FundrAMinll 876 Sub total Fundralslng expenses Car Boot 10 Ea¥ler gnd Christmas Coffee Mornings 104 Other lundFakrying GOSts Sub total Total Gross Expenditure Asset and investmant Purchases, et¢. Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end 2 LT700002 (1 st January 2017)
Statement of assets and liabilities at the end of the year 3111212023 3111212022 UnrestriGted fund5 Unrestricted funds Cash funds D<iiiK buii¥iii ili¥VUlki 55,643 42,907 62,063 42,031 Bank deposrt acGounl Bullaliig soGlety aGCQUnt The SGoul Ass0¢18floii Short Term Investment SeN5¢e CashFloats Total cash funds Other monetary ass•ts Taj claim Debls due from the CountylArèalDistrictlGfOLIP Insurance claim Sub total Investment assets Inveslrnènl prop8ty- dplail Quoted investments Olher investments- detail Sub total Non monetary assets lor chariiy's own use Badoo 91ock Shop stock Othgr stock Land Bnd buildlngg Motor vehicles SLouliiiu wulpmonl. furnllurg èle Omer Sub total Llabllltle8 Accounts not yel paKI Expgnses incurred bul not InvolGed Subscriplions not yèt DaKI Loan - detsil Other liabilitses - Rent (when le8se completed) Sub total Contlngent Ilabllltlos and futura obllgation8 The above recelptgand payments account and statement of assets and liabilit108 were approved by the Trustees on 7th May 2025 d si*ied on thèir behalf by Print Name Chair 4vil ( Treasurer 3 LT700002 {1st J8nu/ry 2017)
Independent Examinerfs Report to the Trustees of the 1st Shoreham-by-sea (Kingston Buci) Scout Council I raport to the truste95 on my axamination of thé accounts of the 1 Shoreham-by-sea (Kingston Buci) Scout Group for the year ended 31d December 2024. Rosponsibllltles and basls of report AS the charity trust8es of the 18t Shoreham-by-soa (Kingston Buci) Scout Group you are responsibl¢ for tha preparation of the accounts in accordance wlttt the requirements of the Charities kl 2011 {'the Act,). I réport in rospoct of my examination of thé 19t Shoreh8m-by-Sea (Kingston Buci) Scolrt Group accounts carried out under 3eGtion 145 of the 2011 Act and in carrying out my éxamination I havo followgd 211 tha applicablo Dirgctions given by the Charity Commission under section 145(5){bl of the Act. Independant axamlner's statement I have completed my examlnation. I confiryn that no material matters have come to my attention in conneclK)n wtth th8 examination giving ma caus• to believe that in any material re8P8Ct', accountlng rgeords worg not kept in r8SP8Ct of th8 1" Shor8ham-by-Sea (Kingston Buci) SGOUI Group aa required by sectSon 130 of the Ad,, or 2. the accounts do not accord wh those r8corcis, I hdv6 no Concerns and have ct)me across no other mattorl in connèction with th8 @xgmination to which attention should be drawn in this report in order to enable a proper understanding of the accounta lo be reathed. Signed.. Name,. f,<¥yr4 TE Relevant profèssional qu81ificAtion or mambarship professional bodies (If any). AA Addr•$8, Q>3 , m. s&q , sosse 4313IZc)ZS LT700006 - Independent Examiner'2k Report to the Trustees (March 2025)