## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**1**|**2**|**4**|**4**|**3**|**1**|**1**|**2**|**2**|**4**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration**|||||**details**|||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||||||||||||| ||||1st Shoreham-by-Sea(Kingston Buci)Scout Group||||||||||| ||||Scout Headquarters||||||||||| ||||Eastern Avenue||||||||||| ||||Shoreham-by-Sea||||||||||| ||||Postcode||||B|N|4|3|6|P|E| Names of the charity trustees who manage the charity |1
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| ||Nigel Divers|Chair|| ||Anita Salter|GroupAdministator|| ||David Abbott|GroupTreasurer|| ||Maureen Abbott|GroupScout Leader|| ||Julia Keywood|Cub Leader|| ||Jane Davis|Beaver Leader|| ||Sue Earnshaw||Till June 24| ||Sandra Cranfield||| ||Charlotte Phoon||| ||||| ||||| ||||| ||||| ||||| ||||| ## Names and addresses of advisers Type of advisor Name Address 1 LT700001 (14 September 2024) **Section B** **Structure, governance and management** |Description of the charity’s trusts
Additional governance issues
Trustee selection methods
How the charity is constituted
Type of governing document
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them|| |---|---| ||The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.| ||| ||The Group is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| ||| ||The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Trustee Board consists of the Chair, Treasurer and 6
Trustees (including 2 Ex Officio Trustees, and 2 co-opted
Trustees) and meets every 6 weeks.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 6 months of joining the
Board.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies
and rules. Their support helps other volunteers run high-
quality and safe programmes that gives young people skills
for life.| **Section B** **Structure, governance and management (continued)** 2 LT700001 (14 September 2024) **Risk and Internal Control** The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. **Section C** **Objectives and activities The Purpose of Scouting** 3 LT700001 (14 September 2024) **g** Scouting exists to actively engage and support young people Summary of the objects of the charity set in their personal development, out in its governing document empowering them to make a positive contribution to society. **The Values of Scouting** As Scouts we are guided by these values: **Integrity -** We act with integrity; we are honest, trustworthy and loyal. **Respect -** We have self-respect and respect for others. **Care -** We support others and take care of the world in which we live. **Belief -** We explore our faiths, beliefs and attitudes. **Co-operation -** We make a positive difference; we cooperate with others and make friends. **The Scout Method** Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Summary of the main activities in relation to these objects Additional details of the objectives and activities You **may choose** to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. **Section D Achievements and performance** Summary of the main achievements of The Group continues to flourish, with good numbers in all 4 LT700001 (14 September 2024) |the charity during the year|sections. The young people continue to work towards
Achievement Badges with many of them gaining Bronze or
Silver awards in their section. We uitilise the local area,
getting the young people out and about along the coast or
river, or into the countryside. We took part in district
activities such as hiking and camping. The group ran
several social/fund raising activities over the year to foster a
closer community feel between the volunteers and parent
groups. We continue to maintain the hall and grounds to a
good standard and have carried out various maintenance
works to ensure all users are catered for.| |---|---| |**Section E**|**Financial Review**| |---|---| |Details of any funds materially in deficit
Brief statement of the charity’s policy on
reserves|The Group held reserves of approximately £43,000 against
this at year end. This is above the level/below required for
operating expenses. However this can be explained by the
fact that some of this money is required to pay the "back
rent" and associated solicitors' fees on the completion of the
lease renewal, currently around £16,000. Money is
also
held to cover the remainder of the lease payments for the
next 10 years so that no liability
falls on
the Scout
Association should the Group close.
**Reserves Policy**
The
Group's
policy
on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Trustee Board considers that the group should hold a
sum equivalent to 12 months running costs, circa £30,000.| ||| ||None| 5 LT700001 (14 September 2024) ## **Investment Policy** The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. • investment policy and objectives; ## ~~ee~~ **Section F Other Optional Information** Plans for future periods We plan to upgrade the heating system in the hall and carry out some maintenance to the front area to improve the safety and usability of this space. We will use some of the financial reserves to offset the costs - but will consider requesting sponsorship or Charity Matched donations ~~ee~~ **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees **----- Start of picture text -----**
Signature(s)
Full name(s) Nigel Divers Anita Salter
Position (eg Secretary, Chair) Chair Administrator
a
Date 0 7 0 5 2 5
a
**----- End of picture text -----**
6 LT700001 (14 September 2024) 1st shoreham-by.sea (Kingston Buci) Scout Group Receipts and Payments Account For the yèar from 0110112024 To 3111212024 Receipts and payments 2024 Unrestrict•d fund• 2023 Unr•strlcted funds Recelpts Donatlon8, legaelos and 8lmllar Income Membership sub5cripllons 12,325 10,321 Nel membership subscriptions rplained Donations 12,325 312 10,321 280 Leoacigs Glft Ald 1,426 1,699 BU￿n8S5 Ral8 Grants Sub total A¢tlvits'•s Soctions, ACtfvth'è8 8,199 27 7,601 Payinenl foi Reiii¥i)IbiaiiL¥ Day Wi¥4lh Sub total Fundraislng (gros3} Car Bool Salo . Adur R9¢ Sole of Unifoim 53 Other lundiaising actMtie8 Sub total 878 1,209 Investment Income Bonk intor••t 876 603 Building Society inlarost Thg Scout A￿0clot19Th Short Torm Invéstmènt SèNcè Propgrty Rent in¢omo Othor inv&8tmont incom• 6,434 4.984 Sub total rotal Gross Income Asset and inve5tmenl $41es, etc. Total receipts 1 LT700002 {1 st January 201 TJ 1st Shoreham-by-sea (Kingston Buci) Scout Group Receipts and Payments Account For the year from 0110112024 To 3111212024 Receipts and payments 2024 Unre•tri¢t•d funds 2023 Unr•8lricted funds Pa ment8 Charltable Payments Momborship subgcriptions paid on (NaJonallCountynislnctl Sects'ons. acbvitses 4.874 9,804 4,212 8.685 Adult support and trainlng Renl RatOB Water and Sewerage 307 192 Electn'uty and Gas 2,328 2,999 3,647 1,132 1,289 2,865 5,027 410 Insuiance Ropair8, Rènew#l8, SeN¢ing and Cléaning Maloflals and equlpmenl IQMI eolioitor8 f•0# 922 B8dge8 and Uniform8 1,082 34 1,088 38 AGM and trustee oxpens8s Donationa from FundrAMinll 876 Sub total Fundralslng expenses Car Boot 10 Ea¥ler gnd Christmas Coffee Mornings 104 Other lundFakrying GOSts Sub total Total Gross Expenditure Asset and investmant Purchases, et¢. Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end 2 LT700002 (1 st January 2017) Statement of assets and liabilities at the end of the year 3111212023 3111212022 UnrestriGted fund5 Unrestricted funds Cash funds D3 , m. s&q , sosse 4313IZc)ZS LT700006 - Independent Examiner'2k Report to the Trustees (March 2025)