1st Shipley Scout Group Scout Re9n. No. 17550 Charity No. 305903 2024 ANNUAL GENERAL MEETING NOTICE & AGENDA of 1ST SHIPLEY SCOUT COUNCIL and 202312024 ANNUAL REPORT WEDNESDAY 17TH JULY 2024
1ST SHIPLEY SCOUT COUNCIL Annual General Meeting Vvednesday 17th July 2024 at 7 pm Shipley Scout Hut AGENDA 1. Introduction and welcome 2. Apologles for absence 3. Governance topics a. Approve the minutes of the Annual General Meeting held on 0610912023 b. Adopt the model constitution from Policy, Organisation and Rules (POR) c. Note the Group's financial year d. Approve appointed and community members of the Group Scout Council e. Agree the number of members that may be appointed to the Trustee Board f. Agree the quorum for future meetings of the Group Scout Council (excluding this AGM) 4. Review the previous year a. Group Leader's reports - Beavers Cubs Scouts Explorers The Group Lead Volunteer's/Chair review of Scouts in the 1 $1 Shipley Scout Group b. Re1ve and consider the Annual Report of the Group Trustee Board, including the annual Statement of Accounts S. Making appointments a. Appoint GTOUP Chair b. Appoint Group Treasurer c. Appoint members of the Group Trustee Board d. Appoint Independent Auditor 6. Closing remarks
1st Shi Scout Grou Minutes of the Annual General Meetin Wednesda tember 2023 Those Present Representatives present from the Executive Committee, Leaders and parents. including P. Sutton, A. Marshall, J. Peters, M. Woods, K. Cooper, C. Sutton, D. Cannons, P. Tilley, L. Moyse No apologies were received. Minutes of Last Annual General Meetin Minutes of the last AGM were received and approved, proposed by M. Woods and seconded by C. Sutton. Matters Arisin No matters arising from the previous minutes. Section Leaders, Re orts Beavers M. Woods reported, full colony with many exciting activities completed plus a full programme planned. Thanks given to everyone for their support. Cubs K. Cooper reported, 24 Cubs on the register. Full programme including badge work. Exec and Leaders thanked for their help and support. Scouts D. Cannon reported, 31 Scouts on the register, full programme achieved including a camp. Three Chief Scout Gold Awards presented. Many further activities planned. Paladin L. Moyse reported, group running very well with many activities including camps and hikes, full programme planned. Thanks given to everyone for their help and support. Grou Scout Leader & Chairman's Re
P. Sutton highlighted some of the activities and achievements of 1 sl Shipley over the past year, including Firework night and Christmas events. The new shower block nearing completion and an official opening launch planned. Thanks given to all the young people, parents, Leaders, helpers and members of the Exec. Treasurer's Re ort & Accounts 202212023 P. Sutton read report on behalf of the Treasurer. Ado tion of Annual Re ort & Accounts Accounts will be sent off to M. Powers for final sign-off. Election of Officers P. Sutton surrendered the Chair and handed over to A. Marshall. Executive Cornmittee members were re-elected on mass, nominated by A. Marshall and seconded by M. Woods. S. Sutton was not re-elected. Chair handed back to P. Sutton, AOB No AOB Meeting closed EAVER
Beavers Leader's Re ort We started the year with a full colony of Beavers and enjoyed looking at everyone's photographs from the summer term. We had a professional photographer visit us and he judged our fabulous pictures. We all sang aloud at the district campfire, learn- ing new songs and seeing friends from other colonies. Julian bought his bat detec- tor, and we looked high in the sky but alas we did not see or hear any maybe the Beavers were just too noisy on this occasion. We had a brilliant sleepover, travelling by train to Amberley working museum. We had a wonderful day travelling around the site by bus, train and on foot. The Beavers did some printing, and they all earned their nights away and exploring badges. The traditional Shipley bonfire night was a great success, and the Beavers enjoyed making popcorn and biscuits to sell. We all snuggled down in the hut after half term making Christmas cakes and sewing poppies for remembrance, the colony looked very smart in church, and l am very proud of all of those who turned out,. a special mention must go to Harry for carrying the flag. The Beavers wanted to raise some money for the group, and after much discussion it was decided we hold a jumble sale. What a fabulous morning it was, we had loads of buying visitors and raised a whopping £800.. please start saving your unwanted stuff as we are going to do it again this year. Christmas is always magical at Shipley; the Christingle was a huge success, seeing all of the flickering candles in a dark church isjust incredibly special. Carol singing warms the heart and the snacks on offer fill our tummies with delicious treats as well as raising funds for the group. The Beavers decorated Christmas cakes, which were fabulous, and l am sure enjoyed by all who got to eat them. Spring arrived and we got stuck into our international badge, learning about Australia, and celebrating Chinese New Year. We worked towards our builders and experiments badges, celebrated our Mums, making them cups of tea and handing out flowerpots, beautifully painted and lovingly put together by the Beavers. We shared our hobbies and collections and made bird feeders for our feathered friends. I do not think I have ever done such a muddy walk, we stepped into some very deep puddles and the mud in places was up to our knees, but it was great fun and we all laughed lots. I was honoured to be asked to carry a flag at our dear Bob's funeral. 1 st Shipley certainly would have made him very proud.
During the summer term we completed our builder's badge by making junk model boats and taking them to Southwater country park to sail them, the weather was hot but we only paddledl We took part in the Annual St George's day parade in Horsham, a different set-up to the usual but it was still enjoyable, and we could hear the band. Toby carried the flag and made me proud of our colony who were all very smart. The Beavers have done some first aid, hopefully they will now be able to bandage a bleed and put someone in the recovery position. They now all know how to dial the emergency services and were very excited when we had a visit from Billingshurst fire crew...even Flo's eyes lit up! It was a planned visit. We have done some delicious camp cooking and made roasties and enjoyed a warm evening at Warnham nature reserve pond dipping. We had a great sleepover, this term sleeping in Dial Post village hall, such excitement. The Beavers enjoyed a fish and chip supper and a film. An early start meant we were well on our way to The Blue Bell railway to expeiience a full day of train rides, picnics and ice cream. We even met some dinosaurs... As the year comes to an end, I would like to thank my wonderful leaders Katherine, Lee and Flossie as without them we would not have such a great programme of opportunity, adventure, fun and laughter. We really are a great team within the bigger team of the amazing executive committee, led by Pete and our fabulous GSLS Ade and Julian. They are always supporting our programmes, maintaining our beautiful hut and grounds, putting up marquees and being there to organise us all.
cubs Cubs Leader's Re The cubs have had a very busy year, the Autumn tem flew in with a session making paper planes and racing them to find out which design was the most aerodynamic. We had visitors in to talk about green living and recycling and Cog Dog came to show us how to mend a puncture on our bikes. We litter picked in the community and had a fabulous camp, sleeping in the hut and visiting Wings Museum. All cubs who attended earned their Air activities badge. As the evenings got darker, we celebrated Bonfire night with the traditional fireworks and painted poppies on pebbles to remember the soldiers who died for our country. The cubs took to caving very quickly when we visited to artificial cave at Colgate. Flo buried herself in the ball pit and surprised one or two cubs as they slid into the chamber. We then designed and made pizza, this was a great success - cubs love pizzal The spring term was wet, but it did not stop us having fun, we made the most of the hut with still life drawing, team challenges and making bird feeders. Our sixers took charge and came up with some great things to make and do, including origami and kite making. We all enjoyed a tasty treat when we made and tossed a few pancakes, chocolate spread was the favourite! We had the muddiest hike ever and Flo provided the entertainment when Bear dog pulled her over and then jumped on top of her... I do believe she still has mud in her hair! We did look as though we had been swimming in mud when we returned to the car park for collection. A trip to the new fire station in Horsham was a highlight, the building and equipment is out of this world, with sensors for this and that, it was all sparkling and new. The cubs got to sit in the fire engines, try on kit and the Fire Team were brilliant, knowledgeable and super friendly. We started the summer term with St George's day parade, we had a well-turned-out pack who made all the leaders proud. We joined in a district event, spending a day at Amberley Working Museum, where we rode on busses, printed cards using an incredibly old printing press, carved woggles from a piece of wood {even the leaders had a go) and took a train ride around the site. We have enjoyed a campfire with smores and singing, made eco rafts and sailed them at Southwater, definitely only paddling, we did have a fun evening. The cubs got creative with wood and pebbles making a Tick tack toe game for their Dads. We searched for butterflies and walked in the local area. We had a fabulous camp, staying at the hut on Friday night, two hours sleep, and a visiting fox meant we needed to be fuelled by coffee, cereal, and croissants as we drove down to the Weald and Downland Museum, what a wonderful day we had. checking out all of the houses, barns and animals. With time to kill as the museum closed, we all climbed to the top of the Trundle, amazing views and great excitement that we could see the sea. Quick drive back, singing all the way, picked up a fish and chip supper and back to the hut. Another campfire and bed, we were all very tired so
slept well. Woken at 7.30 by the birds we packed up camp and said goodbye to our friends. Looking forward to the next camp already. Have a great summer, thank you to all the leaders who give up their time to make Tuesday evenings fun. scouts be prepared .
Scouts Leaders, Re ort Autumn term arrives and the scout program begins, with team building, a Storrington walk, our famous ready steady cook night creating a ratatouille dish, build a chair out of paper, night wide games plus learning our scout knots. Many scouts attended the Remembrance Sunday Church service and the Xmas Christingle seniice at St Mary's church plus our carols around the parish fundraising for the group. We always like to celebrate the autumn with some amazing costumes for our Halloween party, visited the new Horsham Fire station and learning some fire safety skills. Badges worked towards this winter term were creative badge, teamwork challenge, skills and chef badge. A few have now moved on, leaving scouts to start their new adventures in our Paladin Explorer Unit. We entered the District Camp cooking competition in October on open fires and walked away with the winning trophy. Winning tickets in January awarded to visit the Escape Rooms in Horsham. A big thank you goes out to The Kings Arms in the Bishopric sponsoring the scout district cooking competition. Lots of cubs moved up to scouts plus a few this year joining the scouting family with no scouting background. Six of our older scouts completed their Expedition Challenge badge to help them gain their Scout Gold award. The spring term we said goodbye to leader John Potts but he is always on call if needed and welcomed Paula and Sarah into the scouting family. We explored the Horsham Biffa complex and learned about the Black bin bag recycling. Our personnel challenge badge was set by the leaders to learn Makaton sign language, a visit to St Marys Church bell ringing and an evening of pancake making. Mother's Day was soon upon us and gifts towards their creative challenge badge were made. We braved the cold nights in March sleeping out in bivvies to raise over £500 for the Tommy Sleep Out challenge. Visited Wings Museum and on the Sunday our scout sponsored hiked from Cissbury ring to Chanctonbury ring raising money for the group. Now bringing us to the summer term geocaching around Southwater was introduced to the scouts hunting for treasure boxes, another popular ready steady cook with a spicy potato soup and southwestern chicken rice. A couple of sessions of archery
thankyou to Graham from County, who taught them the skills needed, we do have some great archers. Using our knot skills learnt earlier in the year we made our camp gadgets. A beautiful evening walk, around Knepp estate, following the white route, exploring the tree houses and spotting the local wildlife. Throwing in 5-6 different 1 sl aid scenarios to keep the scouts on their toes, from sprained ankles to fainting. As we lead into June, we had Fatherfs Day gifts to prepare decorating chocolate bars, keyrings and bookmarks. Stoolball practise at Coolham playing field preparing us for the parish tournament in July plus our summer camp with 20 scouts attending the weekend, cooking pizzas, full English breakfasts, pancakes, BBQ burgers and sausages and a trip to the Thorpe Lakes Aqua Inflatables. Finishing the month, with wide games at Colgate and den making in the woods. A big thankyou to all the amazing leaders for the hours of volunteering each week and weekends, planning and teaching the scouts new skills, leaving memories for life. Our appreciation goes out to the executive team, for all their support and fundraising through the year to make these fantastic opportunities possible foi the scouts.
YOURthARt 1ST SYIILfrf EXPRE EST. MMWI Paladin Leader's Re ort This year we find Paladin made up of almost an entirely fresh bunch of faces, as most of our original group reached the maximum age limit and sadly had to move on, some of which had been with 1 sl Shipley right from day dot, so this marked quite a milestone and an amazing achievement for all the Leaders, from Beavers onwards, who have helped to guide them over the years. I'm happy to say that we have had multiple new members join us, coming up from Scouts and they were all able to settle in seamlessly without missing a beat and are already valuable members of our team. Unfortunately, Lizzie made the call to take a break from being a Leader but is still involved in the group and we have already enlisted her help at our axe throwing evening recently (axes courtesy of Julian as you may have guessed)! We have now officially signed up past members Doug, Sam and Ellie as new Leaders and a new face (also a Sam) who has always been involved with the Scouting world, taking turns in helping out which ensures we always have enough Leaders for whichever activities we are holding. It has helped that we have also changed our evening to a Thursday which means that more members are able to attend regularly. Since Explorers are that much older, we try our best to keep our activities in tandem with their growing interests and their abilities as they progress through scouting, along with profoundly mature activities, examples of these being 'ultimate frisbee, and pioneering across a particularly long (and some may go as far as to describe as imaginary) river, and plenty more where those came from. We hope to continue expanding our programme and have many exciting adventures planned and hopefully some extra bonus events during the summer holidays. Thanks to everyone for their help over the past year and we look forward to an exciting future for Paladin and 1 St Shipley.
Joint Summa ort from the Grou Chairman and Grou Scout Leader If I had to describe the last year at 1 st Shipley I would say it has been one of change and transition. New Scout Association rules and regulations, whist positive in the long term have come as a bit of a jolt making us all think and act differently. It is understandable that when things have been run in a certain way for many years that change is sometimes viewed as an uninvited guest to the paty. The reality is however, the way we are run as a group is here to stay and from what I can see the changes are in place not only to safeguard all involved with scouting but also to enhance the Scouting experience for the young people in our charge. I have no doubt that we will all embrace the new way forward with positivity as 1 sl Shipley has and always will. l am On again delighted to talk about some of our many achievements here at 181 Shipley over the last year, which have been considerable. I think sometimes because we are always looking forward adding new challenges that we sometimes don't take a breath to reflect on what's been achieved. In the last 12 months our shower block was finally finished, it had been severely stalled by covid, but Wilmot Dixon stood tall and ultimately delivered an amazing finished and legally sanctioned building beyond our wildest dreams. 1 st Shipley held an official opening ceremony attended by many dignitaries and were featured in media coverage both locally and nationally. Thanks once again to everyone who got involved to make this ridiculously ambitious project become a reality. Alongside the shower block there has been an incredible amount of work done in the Woggle and Compass, our very own fully equipped kitchen and meeting area. This facility enables the troop to manage and facilitate events and functions to an incredibly high standard. The Woggle and Compass was in place at the last AGM but lots of the facilities have been changed and upgraded since then. We now have facility we are truly proud of, thanks so much especially to Ade, Julian and Pete T for being instrumental in most of that change. Our outside areas in the last 12 months have also been radically enhanced through monthly working parties initially but also with the help of Steve Alexander and his team at Mapp who have given up so much of their time to make big dIfferenS across the board. Steve and his team are also looking into what needs to be done moving forward to secure our buildings safely for generations to come. This activity
will be the next chapter, but for now what a difference a year makes, fantastic, thanks Steve and Mapp. Once again, a great year for teamwork and fundraising, a wildly successful Jumble Sale, thanks Maria and team, Sponsored walks thanks Debbie and team, as well as our normal fundraising activities such as Christmas, Carol Singing, Raffle, Christmas Fayre, Christmas video and of course Marquee supply throughout the summer, well done and thanks all for giving your time and enthusiasm. As you have heard our wonderful leaders have once again delivered amazing programmes for our young people. Its only when you hear these reports that you get some idea of what has been achieved and what great memories have been made. On behalf of the young people and all the parents and guardians, thanks so much for all you do, you give up so much of your own time for 1st Shipley and you are truly appreciated. Election of Officers and Executive Committee
The following are willing to re-stand for the following year, all nominated by Adrian Marshall Group Chair Peter Sutton Treasurer Clare Minall Ex Officio Tim Phillips Erika Manrique Steve Alexander Lisa Lowe lan Phillips Julian Peters - Group Advisor Jose Phillips - Troup Ambassador
1st Shipley Scouts 01.04.2023 31.03.2024 Receipts Recei ts Membeiship subscriptions SUBS Donations Uniform Gift Aid Camp Extra Activities 8,423.50 2,697.19 242.50 3,544.49 66.00 Sub total 14,973.68 Fundralslng (gross) Marqu8s1 Hall Hire Fairs and Fetes 6,870.00 2,488.01 other acclivi118s {Rafflel Events Carol Signing Events Fireworks 80.00 100.00 1,236.29 10,774.30 Sub total Bank Interest Bank Iransler from savings 2,077.60 Sub total , 2,077.60 I OTai L>ross income 27,825.58 Asset and investment sales, etc. Refund course 90.00 Total receipts 27,915.58
1st Shipley Scouts Payments Pa ments Refunds 1,999.19 309.55 Horsham Waste Collection Insurance 5,043.82 1,464.42 216.00 Repairs and Renewals Raffel Uniforml Badges Cleaning Session Activities (Pelly Cashl Camp Capilalion Donations 1,096.88 645.00 1,277.93 3,144.83 4,453,00 153.98 training Expenses Road Tax Mini Bus 90.00 59.92 173.25 Sub total 20,127.77 Fundraising expenses Othèr fundraisin9 costs {Evenl$l 635.87 Sub total 635.87 Total Gross Expendlture 20,763.64 866.80 Asset Equipment Total payments Net of receipts/(payments) Statement of assets and liabilities at the end of the year Cash funds Bank current account 79801277 8.378.55 Total cash funds Non monetary assets for charity's own use Land and buildings 8.378.55 Sub total The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on the (the date of the Executive Committee meeting) nature TREASURER CHAIRMAN GSL TRUSTEES