1st Shipley Scout Group
Scout Re9n. No. 17550 Charity No. 305903
2024 ANNUAL GENERAL MEETING
NOTICE & AGENDA of 1ST SHIPLEY SCOUT COUNCIL
and
202312024 ANNUAL REPORT
WEDNESDAY 17TH JULY 2024

1ST SHIPLEY SCOUT COUNCIL
Annual General Meeting
Vvednesday 17th July 2024 at 7 pm
Shipley Scout Hut
AGENDA
1. Introduction and welcome
2. Apologles for absence
3. Governance topics
a. Approve the minutes of the Annual General Meeting held on 0610912023
b. Adopt the model constitution from Policy, Organisation and Rules (POR)
c. Note the Group's financial year
d. Approve appointed and community members of the Group Scout Council
e. Agree the number of members that may be appointed to the Trustee Board
f. Agree the quorum for future meetings of the Group Scout Council
(excluding this AGM)
4. Review the previous year
a. Group Leader's reports -
Beavers
Cubs
Scouts
Explorers
The Group Lead Volunteer's/Chair review of Scouts in the 1 $1 Shipley
Scout Group
b. Re￿1ve and consider the Annual Report of the Group Trustee Board,
including the annual Statement of Accounts
S. Making appointments
a. Appoint GTOUP Chair
b. Appoint Group Treasurer
c. Appoint members of the Group Trustee Board
d. Appoint Independent Auditor
6. Closing remarks

1st Shi
Scout Grou
Minutes of the Annual General Meetin
Wednesda
tember 2023
Those Present
Representatives present from the Executive Committee, Leaders and parents.
including P. Sutton, A. Marshall, J. Peters, M. Woods, K. Cooper, C. Sutton,
D. Cannons, P. Tilley, L. Moyse
No apologies were received.
Minutes of Last Annual General Meetin
Minutes of the last AGM were received and approved, proposed by M. Woods and
seconded by C. Sutton.
Matters Arisin
No matters arising from the previous minutes.
Section Leaders, Re
orts
Beavers
M. Woods reported, full colony with many exciting activities completed plus a full
programme planned. Thanks given to everyone for their support.
Cubs
K. Cooper reported, 24 Cubs on the register. Full programme including badge work.
Exec and Leaders thanked for their help and support.
Scouts
D. Cannon reported, 31 Scouts on the register, full programme achieved including a
camp. Three Chief Scout Gold Awards presented. Many further activities planned.
Paladin
L. Moyse reported, group running very well with many activities including camps and
hikes, full programme planned. Thanks given to everyone for their help and support.
Grou
Scout Leader & Chairman's Re

P. Sutton highlighted some of the activities and achievements of 1 sl Shipley over the
past year, including Firework night and Christmas events. The new shower block
nearing completion and an official opening launch planned. Thanks given to all the
young people, parents, Leaders, helpers and members of the Exec.
Treasurer's Re
ort & Accounts 202212023
P. Sutton read report on behalf of the Treasurer.
Ado
tion of Annual Re
ort & Accounts
Accounts will be sent off to M. Powers for final sign-off.
Election of Officers
P. Sutton surrendered the Chair and handed over to A. Marshall. Executive
Cornmittee members were re-elected on mass, nominated by A. Marshall and
seconded by M. Woods.
S. Sutton was not re-elected.
Chair handed back to P. Sutton,
AOB
No AOB
Meeting closed
EAVER

Beavers Leader's Re
ort
We started the year with a full colony of Beavers and enjoyed looking at everyone's
photographs from the summer term. We had a professional photographer visit us
and he judged our fabulous pictures. We all sang aloud at the district campfire, learn-
ing new songs and seeing friends from other colonies. Julian bought his bat detec-
tor, and we looked high in the sky but alas we did not see or hear any
maybe the
Beavers were just too noisy on this occasion.
We had a brilliant sleepover, travelling by train to Amberley working museum. We
had a wonderful day travelling around the site by bus, train and on foot. The Beavers
did some printing, and they all earned their nights away and exploring badges.
The traditional Shipley bonfire night was a great success, and the Beavers enjoyed
making popcorn and biscuits to sell.
We all snuggled down in the hut after half term making Christmas cakes and sewing
poppies for remembrance, the colony looked very smart in church, and l am very
proud of all of those who turned out,. a special mention must go to Harry for carrying
the flag.
The Beavers wanted to raise some money for the group, and after much discussion
it was decided we hold a jumble sale. What a fabulous morning it was, we had loads
of buying visitors and raised a whopping £800.. please start saving your unwanted
stuff as we are going to do it again this year.
Christmas is always magical at Shipley; the Christingle was a huge success, seeing
all of the flickering candles in a dark church isjust incredibly special. Carol singing
warms the heart and the snacks on offer fill our tummies with delicious
treats as well as raising funds for the group. The Beavers decorated Christmas
cakes, which were fabulous, and l am sure enjoyed by all who got to eat them.
Spring arrived and we got stuck into our international badge, learning about
Australia, and celebrating Chinese New Year. We worked towards our builders and
experiments badges, celebrated our Mums, making them cups of tea and handing
out flowerpots, beautifully painted and lovingly put together by the Beavers. We
shared our hobbies and collections and made bird feeders for our feathered friends.
I do not think I have ever done such a muddy walk, we stepped into some very deep
puddles and the mud in places was up to our knees, but it was great fun and we all
laughed lots.
I was honoured to be asked to carry a flag at our dear Bob's funeral. 1 st Shipley
certainly would have made him very proud.

During the summer term we completed our builder's badge by making junk model
boats and taking them to Southwater country park to sail them, the weather was hot
but we only paddledl We took part in the Annual St George's day parade in
Horsham, a different set-up to the usual but it was still enjoyable, and we could hear
the band. Toby carried the flag and made me proud of our colony who were all very
smart.
The Beavers have done some first aid, hopefully they will now be able to bandage a
bleed and put someone in the recovery position. They now all know how to dial the
emergency services and were very excited when we had a visit from Billingshurst fire
crew...even Flo's eyes lit up! It was a planned visit. We have done some delicious
camp cooking and made roasties and enjoyed a warm evening at Warnham nature
reserve pond dipping. We had a great sleepover, this term sleeping in Dial Post
village hall, such excitement. The Beavers enjoyed a fish and chip supper and a film.
An early start meant we were well on our way to The Blue Bell railway to expeiience
a full day of train rides, picnics and ice cream. We even met some dinosaurs...
As the year comes to an end, I would like to thank my wonderful leaders Katherine,
Lee and Flossie as without them we would not have such a great programme of
opportunity, adventure, fun and laughter. We really are a great team within the
bigger team of the amazing executive committee, led by Pete and our fabulous GSLS
Ade and Julian. They are always supporting our programmes, maintaining our
beautiful hut and grounds, putting up marquees and being there to organise us all.

cubs
Cubs Leader's Re
The cubs have had a very busy year, the Autumn tem flew in with a session making
paper planes and racing them to find out which design was the most aerodynamic.
We had visitors in to talk about green living and recycling and Cog Dog came to
show us how to mend a puncture on our bikes. We litter picked in the community and
had a fabulous camp, sleeping in the hut and visiting Wings Museum. All cubs who
attended earned their Air activities badge.
As the evenings got darker, we celebrated Bonfire night with the traditional fireworks
and painted poppies on pebbles to remember the soldiers who died for our country.
The cubs took to caving very quickly when we visited to artificial cave at Colgate. Flo
buried herself in the ball pit and surprised one or two cubs as they slid into the
chamber. We then designed and made pizza, this was a great success - cubs love
pizzal
The spring term was wet, but it did not stop us having fun, we made the most of the
hut with still life drawing, team challenges and making bird feeders. Our sixers took
charge and came up with some great things to make and do, including origami and
kite making. We all enjoyed a tasty treat when we made and tossed a few pancakes,
chocolate spread was the favourite! We had the muddiest hike ever and Flo provided
the entertainment when Bear dog pulled her over and then jumped on top of her... I
do believe she still has mud in her hair! We did look as though we had been
swimming in mud when we returned to the car park for collection.
A trip to the new fire station in Horsham was a highlight, the building and equipment
is out of this world, with sensors for this and that, it was all sparkling and new. The
cubs got to sit in the fire engines, try on kit and the Fire Team were brilliant,
knowledgeable and super friendly. We started the summer term with St George's
day parade, we had a well-turned-out pack who made all the leaders proud. We
joined in a district event, spending a day at Amberley Working Museum, where we
rode on busses, printed cards using an incredibly old printing press, carved woggles
from a piece of wood {even the leaders had a go) and took a train ride around the
site. We have enjoyed a campfire with smores and singing, made eco rafts and
sailed them at Southwater, definitely only paddling, we did have a fun evening. The
cubs got creative with wood and pebbles making a Tick tack toe game for their Dads.
We searched for butterflies and walked in the local area.
We had a fabulous camp, staying at the hut on Friday night, two hours sleep, and a
visiting fox meant we needed to be fuelled by coffee, cereal, and croissants as we
drove down to the Weald and Downland Museum, what a wonderful day we had.
checking out all of the houses, barns and animals. With time to kill as the museum
closed, we all climbed to the top of the Trundle, amazing views and great excitement
that we could see the sea. Quick drive back, singing all the way, picked up a fish and
chip supper and back to the hut. Another campfire and bed, we were all very tired so

slept well. Woken at 7.30 by the birds we packed up camp and said goodbye to our
friends. Looking forward to the next camp already.
Have a great summer, thank you to all the leaders who give up their time to make
Tuesday evenings fun.
scouts
be prepared .

Scouts Leaders, Re
ort
Autumn term arrives and the scout program begins, with team building, a Storrington
walk, our famous ready steady cook night creating a ratatouille dish, build a chair out
of paper, night wide games plus learning our scout knots. Many scouts attended the
Remembrance Sunday Church service and the Xmas Christingle seniice at St
Mary's church plus our carols around the parish fundraising for the group.
We always like to celebrate the autumn with some amazing costumes for our
Halloween party, visited the new Horsham Fire station and learning some fire safety
skills.
Badges worked towards this winter term were creative badge, teamwork challenge,
skills and chef badge. A few have now moved on, leaving scouts to start their new
adventures in our Paladin Explorer Unit. We entered the District Camp cooking
competition in October on open fires and walked away with the winning trophy.
Winning tickets in January awarded to visit the Escape Rooms in Horsham. A big
thank you goes out to The Kings Arms in the Bishopric sponsoring the scout district
cooking competition.
Lots of cubs moved up to scouts plus a few this year joining the scouting family with
no scouting background. Six of our older scouts completed their Expedition
Challenge badge to help them gain their Scout Gold award.
The spring term we said goodbye to leader John Potts but he is always on call if
needed and welcomed Paula and Sarah into the scouting family. We explored the
Horsham Biffa complex and learned about the Black bin bag recycling. Our
personnel challenge badge was set by the leaders to learn Makaton sign language, a
visit to St Marys Church bell ringing and an evening of pancake making. Mother's
Day was soon upon us and gifts towards their creative challenge badge were made.
We braved the cold nights in March sleeping out in bivvies to raise over £500 for the
Tommy Sleep Out challenge. Visited Wings Museum and on the Sunday our scout
sponsored hiked from Cissbury ring to Chanctonbury ring raising money for the
group.
Now bringing us to the summer term geocaching around Southwater was introduced
to the scouts hunting for treasure boxes, another popular ready steady cook with a
spicy potato soup and southwestern chicken rice. A couple of sessions of archery

thankyou to Graham from County, who taught them the skills needed, we do have
some great archers. Using our knot skills learnt earlier in the year we made our
camp gadgets.
A beautiful evening walk, around Knepp estate, following the white route, exploring
the tree houses and spotting the local wildlife. Throwing in 5-6 different 1 sl aid
scenarios to keep the scouts on their toes, from sprained ankles to fainting.
As we lead into June, we had Fatherfs Day gifts to prepare decorating chocolate
bars, keyrings and bookmarks. Stoolball practise at Coolham playing field preparing
us for the parish tournament in July plus our summer camp with 20 scouts attending
the weekend, cooking pizzas, full English breakfasts, pancakes, BBQ burgers and
sausages and a trip to the Thorpe Lakes Aqua Inflatables. Finishing the month, with
wide games at Colgate and den making in the woods.
A big thankyou to all the amazing leaders for the hours of volunteering each week
and weekends, planning and teaching the scouts new skills, leaving memories for
life.
Our appreciation goes out to the executive team, for all their support and fundraising
through the year to make these fantastic opportunities possible foi the scouts.

YOURthARt
1ST SYIILfrf EXP￿RE
EST. MMWI
Paladin Leader's Re
ort
This year we find Paladin made up of almost an entirely fresh bunch of faces, as
most of our original group reached the maximum age limit and sadly had to move on,
some of which had been with 1 sl Shipley right from day dot, so this marked quite a
milestone and an amazing achievement for all the Leaders, from Beavers onwards,
who have helped to guide them over the years. I'm happy to say that we have had
multiple new members join us, coming up from Scouts and they were all able to
settle in seamlessly without missing a beat and are already valuable members of our
team.
Unfortunately, Lizzie made the call to take a break from being a Leader but is still
involved in the group and we have already enlisted her help at our axe throwing
evening recently (axes courtesy of Julian as you may have guessed)!
We have now officially signed up past members Doug, Sam and Ellie as new
Leaders and a new face (also a Sam) who has always been involved with the
Scouting world, taking turns in helping out which ensures we always have enough
Leaders for whichever activities we are holding. It has helped that we have also
changed our evening to a Thursday which means that more members are able to
attend regularly.
Since Explorers are that much older, we try our best to keep our activities in tandem
with their growing interests and their abilities as they progress through scouting,
along with profoundly mature activities, examples of these being 'ultimate frisbee,
and pioneering across a particularly long (and some may go as far as to describe as
imaginary) river, and plenty more where those came from.
We hope to continue expanding our programme and have many exciting adventures
planned and hopefully some extra bonus events during the summer holidays.
Thanks to everyone for their help over the past year and we look forward to an
exciting future for Paladin and 1 St Shipley.

Joint Summa
ort from the Grou
Chairman and Grou
Scout Leader
If I had to describe the last year at 1 st Shipley I would say it has been one of change
and transition. New Scout Association rules and regulations, whist positive in the
long term have come as a bit of a jolt making us all think and act differently. It is
understandable that when things have been run in a certain way for many years that
change is sometimes viewed as an uninvited guest to the paty.
The reality is however, the way we are run as a group is here to stay and from what I
can see the changes are in place not only to safeguard all involved with scouting but
also to enhance the Scouting experience for the young people in our charge. I have
no doubt that we will all embrace the new way forward with positivity as 1 sl Shipley
has and always will.
l am On￿ again delighted to talk about some of our many achievements here at 181
Shipley over the last year, which have been considerable. I think sometimes because
we are always looking forward adding new challenges that we sometimes don't take
a breath to reflect on what's been achieved. In the last 12 months our shower block
was finally finished, it had been severely stalled by covid, but Wilmot Dixon stood tall
and ultimately delivered an amazing finished and legally sanctioned building beyond
our wildest dreams. 1 st Shipley held an official opening ceremony attended by many
dignitaries and were featured in media coverage both locally and nationally. Thanks
once again to everyone who got involved to make this ridiculously ambitious project
become a reality.
Alongside the shower block there has been an incredible amount of work done in the
Woggle and Compass, our very own fully equipped kitchen and meeting area. This
facility enables the troop to manage and facilitate events and functions to an
incredibly high standard. The Woggle and Compass was in place at the last AGM but
lots of the facilities have been changed and upgraded since then. We now have
facility we are truly proud of, thanks so much especially to Ade, Julian and Pete T for
being instrumental in most of that change.
Our outside areas in the last 12 months have also been radically enhanced through
monthly working parties initially but also with the help of Steve Alexander and his
team at Mapp who have given up so much of their time to make big dIfferen￿S
across the board. Steve and his team are also looking into what needs to be done
moving forward to secure our buildings safely for generations to come. This activity

will be the next chapter, but for now what a difference a year makes, fantastic,
thanks Steve and Mapp.
Once again, a great year for teamwork and fundraising, a wildly successful Jumble
Sale, thanks Maria and team, Sponsored walks thanks Debbie and team, as well as
our normal fundraising activities such as Christmas, Carol Singing, Raffle, Christmas
Fayre, Christmas video and of course Marquee supply throughout the summer, well
done and thanks all for giving your time and enthusiasm.
As you have heard our wonderful leaders have once again delivered amazing
programmes for our young people. Its only when you hear these reports that you get
some idea of what has been achieved and what great memories have been made.
On behalf of the young people and all the parents and guardians, thanks so much for
all you do, you give up so much of your own time for 1st Shipley and you are truly
appreciated.
Election of Officers and Executive Committee

The following are willing to re-stand for the following year, all nominated by
Adrian Marshall
Group Chair
Peter Sutton
Treasurer
Clare Minall
Ex Officio
Tim Phillips
Erika Manrique
Steve Alexander
Lisa Lowe
lan Phillips
Julian Peters - Group Advisor
Jose Phillips - Troup Ambassador

1st Shipley Scouts
01.04.2023
31.03.2024
Receipts
Recei
ts
Membeiship subscriptions SUBS
Donations
Uniform
Gift Aid
Camp
Extra Activities
8,423.50
2,697.19
242.50
3,544.49
66.00
Sub total
14,973.68
Fundralslng (gross)
Marqu8s1 Hall Hire
Fairs and Fetes
6,870.00
2,488.01
other acclivi118s {Rafflel
Events Carol Signing
Events Fireworks
80.00
100.00
1,236.29
10,774.30
Sub total
Bank Interest
Bank Iransler from savings
2,077.60
Sub total
, 2,077.60
I OTai L>ross income
27,825.58
Asset and investment sales, etc.
Refund course
90.00
Total receipts
27,915.58

1st Shipley Scouts
Payments
Pa
ments
Refunds
1,999.19
309.55
Horsham Waste Collection
Insurance
5,043.82
1,464.42
216.00
Repairs and Renewals
Raffel
Uniforml Badges
Cleaning
Session Activities (Pelly Cashl
Camp
Capilalion
Donations
1,096.88
645.00
1,277.93
3,144.83
4,453,00
153.98
training
Expenses
Road Tax Mini Bus
90.00
59.92
173.25
Sub total
20,127.77
Fundraising expenses
Othèr fundraisin9 costs {Evenl$l
635.87
Sub total
635.87
Total Gross Expendlture
20,763.64
866.80
Asset Equipment
Total payments
Net of receipts/(payments)
Statement of assets and liabilities at the end of the year
Cash funds
Bank current account 79801277
8.378.55
Total cash funds
Non monetary assets for charity's own use
Land and buildings
8.378.55
Sub total
The above receipts and payments account and statement of assets and liabilities were
approved by the Trustees on the
(the date of the Executive Committee meeting)
nature
TREASURER
CHAIRMAN
GSL
TRUSTEES