Trustees’ Annual Report for the period
From 1[st] April 2024 Period start date To Period end date
31[st] March 2025
Charity name: 1[st] Robertsbridge Scout Group
Charity registration number: 305901
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Our purpose is to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities -make and live by their Promise. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Scouts follow a planned programme to earn badges and activities include hiking, camping, cooking, bushcraft, archery, swimming, navigating, learning about others' faiths and beliefs and team building games. |
| Statement confirming | Para 1.18 |
whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | It has been another successful year in 1st Robertsbridge Scout Group. We currently have 90 children attending across Beavers, Cubs, Scouts and Explorers, providing them a welcoming and inclusive place to develop friendships, have fun, take part in adventures, and develop their skills for life. We have had 2 whole group events this year: Firstly, contributing to the village's 800 anniversary celebrations in June, which included building and parading soapboxes and running a stall with soft drinks and strawberries and cream. Secondly, in August we had a whole Group Camp at a Scouting Activity Centre in West Sussex, with 65 people on site under canvas taking part in a range of activities including climbing, archery, shooting and team-building challenges. Our oldest section, the Explorers, have had a busy year, completing Duke of Edinburgh expeditions, and competing in events including the Overland Competition, the London Monopoly Challenge, and Dragon |
Boat racing (to name just a few), as well as regular camps and more local scouting activities. Along with a full programme of 'badge-earning' activities, Scouts were also able to visit the Bowles Activity Centre for a full day of abseiling, raft building and rock climbing. The younger sections (Cubs and Beavers) have had an equally busy year with activities ranging from fire lighting skills, hiking, pioneering, backwoods cooking, bell ringing, cricket, and visits to the fire station to learn about fire safety. All Sections within the Group have had young people achieving their top awards, including another Explorer being presented with his King's Scout Award (the highest youth award that can be achieved). We are very proud of each and every one of our members!
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short. The Trustee Board considers that the Group should hold a sum equivalent to 5 months running costs, circa £5000. The Group held reserves of approximately £26000 against this at year end. This is above the level required for operating expenses. However, the Group has issued an Invitation to Tender for some extensive works and this work will cost in the area of £15000 to £18000 so reducing the reserves substantially. |
| Amount of reserves held | Para 1.22 | |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
|
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Investment Policy The Group's Income and Expenditure is normally quite low although the Group has previously received Government Grants as a result of Covid. As a consequence it does not generally have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. The Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the Group obtains maximum value and income from its banking arrangements. |
Para 1.46 A description of the principal risks facing the charity Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | 1stRobertsbridge Scout Group |
|---|---|
| Other name the charity uses | |
| Registered charity number | 305901 |
| Charity’s principal address | Scout Headquarters Bennett’s Yard Station Road Robertsbridge TN32 5DE |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Giles Stokoe | ||||
| David Ashby | Treasurer | |||
| Simon Longhurst | Chairman | 11thOctober 2024 | ||
| Alice Calvert | 11thOctober 2024 | |||
| TobyWalsh | 11thOctober 2024 | |||
| Neil Gofton | 11thOctober 2024 | |||
| Julie Dewis | 11thOctober 2024 | |||
| Hayley Chabilan | 1stApril 2024 – 11th October 2024 |
|||
| Richard Hazell | 1stApril 2024 – 11th October 2024 |
|||
| Harriett Thompson | 1stApril 2024 – 11th October 2024 |
|||
| Amanda McIntyre | 1stApril 2024 – 11th October 2024 |
|||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Simon J Longhurst ~~ee~~ Position (eg Secretary, Chair Chair, etc) ~~ee~~ Date 15/01/2026 ~~PO~~
1st Robertsbridge Scout Group
Receipts and Payments Account
Year ended 31 March 2025
| Receipts Donation Donations towards Gibraltar Trip Membership subscriptions (net of refunds) Less:Membership subscriptions paid on (National/County/Area/District) Net membership subscriptions retained Youth programme and activities (net of refunds) Gibraltar Trip contributions Gift Aid Uniform/equipment Sales Sub total Grants Other grants Sub total Fundraising (gross) Detail 1Amazon Smile Easy Fund-raising Giveasyoulive St Georges Day Bingo AGM Xmas Capers Book Fair/BBQ Other fundraising events Sub total Total receipts Payments Youth programme and activities (excluding refunds) Gibraltar Trip costs Rates Utility Insurance Subscriptions Materials and equipment Uniforms Buiilding Repairs/Improvements |
2024/25 2023/24 £ £ 2,125 2,907 3,450 - 8,481 9,018 - -4,329 14,056 7,596 4,978 4,028 5,050 - - - 301 373 10,329 4,401 - - - - - 38 31 51 73 20 390 - 856 1,000 204 - 180 - 579 - 126 - 2,439 1,109 26,824 13,106 8,218 3,893 11,353 1,961 494 245 694 712 786 1,164 - 30 157 429 1,406 1,916 14,698 - Unrestricted funds Unrestricted funds |
|---|---|
| Bank Charges Donations Fundraising Admin Hire Costs Sub total Total payments Net of receipts/(payments) Purchase of assets Cash funds last year end Cash funds this year end |
696 509 - 25 80 120 354 203 - - 38,936 11,207 38,936 11,207 (12,112) 1,899 (100) (2,092) 25,784 25,977 13,572 25,784 |
|---|---|
1st Robertsbridge Scout Group
Statement of assets and liabilities
Year ended 31 March 2025
| 2024/25 | 2023/24 | |
|---|---|---|
| Unrestricted funds | Unrestricted funds | |
| £ | £ | |
| Cash funds | ||
| Bank current account | 12,829 | 25,322 |
| Expense cards | 503 | 222 |
| Cash Floats | 240 | 240 |
| Total cash funds | 13,572 | 25,784 |
| Other monetary assets | ||
| Debts due from the County/Area/District/Group | - | - |
| Sub total | - | - |
| Non monetary assets for charity's own use | ||
| Land and buildings | 178,000 | 178,000 |
| Scouting equipment, furniture etc | 10,826 | 10,726 |
| Sub total | 188,826 | 188,726 |
| Contingent liabilities and future obligations | - | - |
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 2025 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by
Signature
Date
Simon Longhurst (Chair)
02/09/2025
Signature
Date
David Ashby (Treasurer)
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of 1" Robertsbridge Scout Group On accounts for the year ended 31 March 2025 Charty no (If any) 305901 Set out on pages I report to the trustees on my examination of the accounts of the above charity ('the Trust") for the year ended 3110312025. Responsibilities and basls As the charity trustees, you are responsible for the preparation of the accounts of repos"n accordance with the Charities Act 2011 ("the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's ststemen appl. Delete [ ] rf not applicable. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gives me cause to believe that in, any material respect,: the accounting records were not kept in accordan with section 130 of the Act; or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements conceming the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no cOnmS and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. . Please delete the words in the brackets rf they do not apply. Signed: Date: 01109125 Name: Neil Whines Relevant professional quallfication(s) or body (If any): ACA IER October 2018
Springfield Solomon's Lane Address: Mounffield East Sussex TN32 SLY Section B Disclosure Only complete rf the examiner needs to highlight matters of concem (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Glve here detslls of any items that the examiner wishes to disclose. IER October 2018
1st Robertsbridge Scout Group
Receipts and Payments Account
Year ended 31 March 2025
| Receipts Donation Donations towards Gibraltar Trip Membership subscriptions (net of refunds) Less:Membership subscriptions paid on (National/County/Area/District) Net membership subscriptions retained Youth programme and activities (net of refunds) Gibraltar Trip contributions Gift Aid Uniform/equipment Sales Sub total Grants Other grants Sub total Fundraising (gross) Detail 1Amazon Smile Easy Fund-raising Giveasyoulive St Georges Day Bingo AGM Xmas Capers Book Fair/BBQ Other fundraising events Sub total Total receipts Payments Youth programme and activities (excluding refunds) Gibraltar Trip costs Rates Utility Insurance Subscriptions Materials and equipment Uniforms Buiilding Repairs/Improvements |
2024/25 2023/24 £ £ 2,125 2,907 3,450 - 8,481 9,018 - -4,329 14,056 7,596 4,978 4,028 5,050 - - - 301 373 10,329 4,401 - - - - - 38 31 51 73 20 390 - 856 1,000 204 - 180 - 579 - 126 - 2,439 1,109 26,824 13,106 8,218 3,893 11,353 1,961 494 245 694 712 786 1,164 - 30 157 429 1,406 1,916 14,698 - Unrestricted funds Unrestricted funds |
|---|---|
| Bank Charges Donations Fundraising Admin Hire Costs Sub total Total payments Net of receipts/(payments) Purchase of assets Cash funds last year end Cash funds this year end |
696 509 - 25 80 120 354 203 - - 38,936 11,207 38,936 11,207 (12,112) 1,899 (100) (2,092) 25,784 25,977 13,572 25,784 |
|---|---|
1st Robertsbridge Scout Group
Statement of assets and liabilities
Year ended 31 March 2025
| 2024/25 | 2023/24 | |
|---|---|---|
| Unrestricted funds | Unrestricted funds | |
| £ | £ | |
| Cash funds | ||
| Bank current account | 12,829 | 25,322 |
| Expense cards | 503 | 222 |
| Cash Floats | 240 | 240 |
| Total cash funds | 13,572 | 25,784 |
| Other monetary assets | ||
| Debts due from the County/Area/District/Group | - | - |
| Sub total | - | - |
| Non monetary assets for charity's own use | ||
| Land and buildings | 178,000 | 178,000 |
| Scouting equipment, furniture etc | 10,826 | 10,726 |
| Sub total | 188,826 | 188,726 |
| Contingent liabilities and future obligations | - | - |
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 2025 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by
Signature
Date
Simon Longhurst (Chair)
02/09/2025
Signature
Date
David Ashby (Treasurer)
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of 1" Robertsbridge Scout Group On accounts for the year ended 31 March 2025 Charty no (If any) 305901 Set out on pages I report to the trustees on my examination of the accounts of the above charity ('the Trust") for the year ended 3110312025. Responsibilities and basls As the charity trustees, you are responsible for the preparation of the accounts of repos"n accordance with the Charities Act 2011 ("the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's ststemen appl. Delete [ ] rf not applicable. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gives me cause to believe that in, any material respect,: the accounting records were not kept in accordan with section 130 of the Act; or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements conceming the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no cOnmS and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. . Please delete the words in the brackets rf they do not apply. Signed: Date: 01109125 Name: Neil Whines Relevant professional quallfication(s) or body (If any): ACA IER October 2018
Springfield Solomon's Lane Address: Mounffield East Sussex TN32 SLY Section B Disclosure Only complete rf the examiner needs to highlight matters of concem (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Glve here detslls of any items that the examiner wishes to disclose. IER October 2018