2025-03-31-accounts - 5th/10th Horsham Scout Group

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5[th] /10[th] Horsham Scout Group Council Annual General Meeting 27 September 2025 5[th] /10[th] Horsham Scout HQ

1. Present:

Beverley Bell – Chairman Liz Ratcliffe – Treasurer

Pete Bosman, Nicola Britton, Chris East, Fris, Mandy Longdon, Merche, Ian Ratcliffe, Drew Scarborough, Hayley Scarborough, Kathleen Skinner, Blaise Tapp.

The Chairman opened the meeting discussing the Group’s links with the local community:

Friends of Bennetts Field – help them chose play equipment for 10 year olds

o Horsham Montessori

The Chairman gave and overview of the Scout Group by numbers:

91825	Cost to run the group for one year
33785	Premises cost
16268	Subscriptions
3687	Gift Aid
1500	Number of young people I have invested
300	Biggest ever McDonalds order in Rotterdam
175	Number of young people in the group
118	Birth of Scouting on Brownsea Island
100	Laps per team in the swim marathon
90	Number of adult leaders before COVID
88	5thHorsham Scouts formed
80	Years of Scouting for Fris
68	10thHorsham Scouts formed
40	Number of adult leaders after COVID
25	I attended my first AGM at 5thHorsham
22	5thand 10thHorsham merged
21	First Kip in a Ship – HMS Belfast
20	First trip to Swildons Hole
19	First trip to Latvia
17	Home Hospitality for Namibian Scouts
15	Second trip to Latvia
14	Merstham Mines
12	WS with Bear in the Air
11	Home hospitality for Portuguese Scouts
7	Trip to Belgium
6	First visit to Brownsea Island
1	Thank you to every single person who makes the group
	what it is today.

The Chairman said her pledge to the Group as Chairman is that every young person has the opportunity to visit the birthplace of Scouting at Brownsea Island.

2. Apologies: Nicola Acres, Alan Moore, Coren Moore, Simon Longdon, Oli Tullett.

3. Minutes of the 2024 Annual General Meeting

The draft Minutes, having been circulated, were taken as read, accepted and were signed as a true record by the Chairman.

4. Governance topics

a. Adopt the model constitution from Policy, Organisation and Rules In line with the recommendation from Scout Headquarters, the Group Scout Council AGREED to adopt the model constitution from Chapter 5 of Policy, Organisation and Rules.
https://www.scouts.org.uk/por/5-local-governance-and-finance-of-groupsdistricts-counties/rule-54-constitution-for-a-group-district-or-county/
b. Note the Group’s financial year The Group Scout Council APPROVED the financial of 01 April – 31 March.
c. Approve appointed and community members of the Group Scout Council The Group Scout Council AGREED to nominate District Councillor Colin Minto to join the Group Scout Council as a Community Member.
d. Agree the maximum number of Trustees elected to the Trustee Board 3 people are required to constitute a quorum at Group Trustee Board meetings, who shall have a maximum membership of seven.
e. Agree the quorum for future meetings of the Group Scout Council (excluding this AGM) The Group Scout Council AGREED that 15 people are required to constitute a quorum at Group Scout Council meetings.

5. Review of the previous year

a. The Group Lead Volunteer’s review of Scouting in 5[th] 10[th] Horsham Scout Group
The GLV gave an update on the group’s activities this year including Scout’s summer camp to Amsterdam.
The GLV gave an update on membership numbers.
The GLV said without new uniform help, Denne Troop would close by Christmas and beavers and Cubs would be gradually wound down to one section of each.
b. To receive and consider the Annual Report of the Group Trustee Board including the annual Statement of the Accounts The Group Scout Council AGREED the year-end accounts presented for financial year 01 April 2024 – 31 March 2025.

6. Making appointments

a. Appoint the Group Chair, following recommendation from the open selection process initiated by the Group Trustee Board Beverley Bell was nominated as Chairman of the Group Scout Council, and appointment AGREED.
b. Appoint the Group Treasurer, following recommendation from the open selection process initiated by the Group Trustee Board Liz Ratcliffe was nominated as Group Treasurer, and appointment AGREED.
c. Appoint members of the Group Trustee Board, following recommendations from the open selection process initiated by the Group Trustee Board

The Group Scout Council APPOINTED Adrian Bell, Fris, Alan Moore, Ian Ratcliffe, the Group Chairman, Group Treasurer and Group Lead Volunteer.

d. Appoint Group President and/or Vice Presidents The Group Scout Council made no appointments.
e. To appoint the Independent Examiner

The Group Scout Council APPOINTED Parkers as Independent Examiner.

7. Representative for the District Board

The Group Scout Council APPOINTED Mandy Longdon as representative for the District Board.

The District Chairman thanked parents for supporting the group.

8. Awards

The District Lead Volunteer presented Hayley Scarborough with her wood badge.

The Group Lead Volunteer presented the following awards:

Chief Scouts Award for 10 Years Service Merche

Brooker Beaver of the Year Jasper Olson Chennell Beaver of the Year Theodore Recoseanu Higgins Cub of the Year Rupert Bentley Bennetts Cub of the Year Felix Harding Beacon Scout of the Year James Mills Denne Scout of the Year Layla Pierce Explorer of the Year James Taylor Gray The GLV Award James Taylor Gray

5th/lOth HORSHAM WEALD SCOUT GROUP RECEIPTS AND PAVMENTS ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2025

5th/lOth HORSHAM WEALD SCOUT GROUP Content5 Page Independent Examination Report Income & Expenditure: Receipt5 Income & Expendlture: Payments 8alance Sheet

INDEPENDENT EXAMINERS'S REPORTTOTHETRUSTEESOF 5th/lOth HORSHAM WEALD SCOUT GROUP Independent examSner's report to the trustees of 5thiioih Horsham Weald Scout Group I report to the charity trustees on my examination of the accourtt5 of 5thllDth Horsham Weald S¢out Group Itheyrustl forthe year ended 31st March 2025 Responslbilit1¢5 and basis of report As thecharity trustees of the Trust you are responsible forthe pceparation of the accounts in accordance with the requlrements of the Charities ACL 20111.the Act'l. report in respecrof my examlnation Of the Trusl's accounts carried undef section 145 of the Act and in carryin8 out my examination I have followed all appllcable Oirectlons given by the Charity Commission under section 14515llbl of thÉAtt. Independenl examinerfs statements I have completed tny exafflination. I conlirrn that no niaterial matrers have come to my attention in connection with the examination 8iving me cause io belleve that In any Inaterial resperL' 11 accountin8 CordS were not kept in fespect of the Trvst as requlred by section 130 otthe Art,. or 21 thè accounts do not accord with those records,. or 31 the accounts do not comply with the applicable requirements tortcerft(n8 the form anfj content of accounts set out in the Charities (account5 and Reports) Regulations 2(M)8 otherthan any requirement that the accounts give a true and fairview which 15 not a matter considered as part of an independent examination have no concerns and have come across no other matters in connection the examinatlon to which attention should be drawn In this repoit in order to enable a proper undefstandlng of the accovnt5 to be reached. Dated.. lo:.} hard Colwell FCCA ACA PaTkeTs Chartered Accountant5 Cotnelius House 178-180 Churth Road Hove BN3 2DJ Page I

5th/lOth HORSHAM WEALD SCOUT GROUP INCOIVIE AND EXPENDITURE AI FOR THE YEAR ENDED 31ST MARCH 2025 zozs Urhrestrlcted Restritled Endowment funds funds funds 2024 Total funds Note RECEIPTS natlons le acie5 and 5irnllar Income Membership subscriptions Less= member substrlplion5 paid Net membershlp subscriptions retslned 16,268 16.268 15,882 16.26B 16,268 15,882 Donations C3mp5 Uniforms Le8aues Glft aid Other similar Income {nét tontributioal Sub total 742 742 23.541 716 L.110 17.373 785 23,541 716 3,687 3,687 6,625 400 42,175 44.954 44,954 Gfants Maintenance 8rant Other grant Sub total ro Activities and Eumpa Otherfund rais(ng activities Sub total 4.855 4,855 3,183 4,855 4,855 3,183 Inve5 Bank interest Building society snterest The Scout Association short term investment seNice Property rertl income Other investment income Sub totsl come 546 546 550 26.011 26.011 26,767 Z6.557 26.557 27,316 Total Gross Income 76,366 76,366 72.674 Assets and investment sales Total Recelpts 76.366 76.366 72,674 Page 2

5th/lOth HORSHAM WEALD SCOUT GROUP INCOME AND EXPENDITURE Al FOR THE YEAR ENDED 31ST MARCH 2025 2025 Unre5tri¢ted Restricfed Endowment fynds funds funds 2024 Total funds Note PAYMENTS Charitable ments Youth progfamme and activities Inetl Adult support and trainlrt Rent Water and sewerage Oonations Insurance Repairs and renewals Materials and equipment Prlnting aThd photocopying Contributioo to camp c05tS Uniforms AGM and trustee expenses General administration expenses Pieinises expenses Hut féfurbishment expenditufe Sub total 10,347 10.347 7,756 423 423 31.102 1,60L 31,102 1.601 14.601 3.011 14,567 33,785 79 14,646 33,785 13,469 34,916 91.825 79 91.904 74,641 Fundralsin Other fundraisn8 tosts Sub toial e¥ ensès Tot318r055 expertdlturè 9L825 79 91.904 74,641 Assets and investment PUf¢ha5e5 3,122 Total payments 91.825 79 91ts04 77.763 Net of receiplslpayments Transfers betwten funds (15,4591 (791 {15.548J 15,0901 Csh {defititl/surplu$ this year {15,4591 1791 115,5381 (5,0901 Page 3

Sthlioth HORSHAM WEALD SCOUTGROUP BALANCE SHEET FOR THE YEAR ENDED 31ST MARCH 2025 2025 Unre5til¢ied Restrltied luthds funds 2024 Endowrnent funds Total fvnd5 r401 C¥sh fu ankcurrent account Bankdepositacto¥nt europa account FvndralsiftgAccour¢r The 5coutAs50Ciatitsn shoft term Pre Paid Cards in¥esimeRt ¥erw£e Cashlfloats Tot41 sh furtds 3.255 7.695 8,549 1.489 542 25.320 3.797 33.01$ 8.549 1.489 10.$41 43,130 9.170 1.139 1.139 Bs 85 41.074 22,2L2 25.862 63,611 Other on•iar $$et Oebrs due from the wvnlyld¢rirt Insurance daim Sub ttstal Investment assets Investrneng propeny Qts¢ted invE5tments Other inv25trnents Sub tolal Nol monel 8adEe gtock Shop Stock Olhtrsteck Lathd and buildsffl#s OLorvehicles Scoubng equipmeni. furniEure Other Subtotat a>sfS for ¢h•tlt '$ owTh use AccouThts noty2tP3id Expeoses incurred but not invoiced Sub5cfTrption5 hetyet paid loans A55ers and illvestrnent purthases Sub totsl Ntssts lem Ilablllllts 31,2JJ 2S,862 48,075 63,612 Chailty funds Aestyitied f¥nds ijnrestricied funds To¢al charltable lunds IS6? 25,k61 12,213 48,075 25941 37,671 63.612 22,213 22,213 25,861 Ihe abtsvertteipt5 and pawments accowt ond staterneftt ol assetsanrl liabilities were appred by theTrustees on . aftd signed on thew behalf by.. SM ELI Cha4r Page41

5th/lOth HORSHAM WEALD SCOUT GROUP RECEIPTS AND PAVMENTS ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2025

5th/lOth HORSHAM WEALD SCOUT GROUP Content5 Page Independent Examination Report Income & Expenditure: Receipt5 Income & Expendlture: Payments 8alance Sheet