## **5[th] /10[th] Horsham Scout Group Council Annual General Meeting 27 September 2025 5[th] /10[th] Horsham Scout HQ** 

## **1. Present:** 

- Beverley Bell – Chairman Liz Ratcliffe – Treasurer 

Pete Bosman, Nicola Britton, Chris East, Fris, Mandy Longdon, Merche, Ian Ratcliffe, Drew Scarborough, Hayley Scarborough, Kathleen Skinner, Blaise Tapp. 

The Chairman opened the meeting discussing the Group’s links with the local community: 

- Friends of Bennetts Field – help them chose play equipment for 10 year olds 

`o` Horsham Montessori 

The Chairman gave and overview of the Scout Group by numbers: 

|91825|Cost to run the group for one year|
|---|---|
|33785|Premises cost|
|16268|Subscriptions|
|3687|Gift Aid|
|1500|Number of young people I have invested|
|300|Biggest ever McDonalds order in Rotterdam|
|175|Number of young people in the group|
|118|Birth of Scouting on Brownsea Island|
|100|Laps per team in the swim marathon|
|90|Number of adult leaders before COVID|
|88|5thHorsham Scouts formed|
|80|Years of Scouting for Fris|
|68|10thHorsham Scouts formed|
|40|Number of adult leaders after COVID|
|25|I attended my first AGM at 5thHorsham|
|22|5thand 10thHorsham merged|
|21|First Kip in a Ship – HMS Belfast|
|20|First trip to Swildons Hole|
|19|First trip to Latvia|
|17|Home Hospitality for Namibian Scouts|
|15|Second trip to Latvia|
|14|Merstham Mines|
|12|WS with Bear in the Air|
|11|Home hospitality for Portuguese Scouts|
|7|Trip to Belgium|
|6|First visit to Brownsea Island|
|1|Thank you to every single person who makes the group|
||what it is today.|



The Chairman said her pledge to the Group as Chairman is that every young person has the opportunity to visit the birthplace of Scouting at Brownsea Island. 



**2. Apologies:** Nicola Acres, Alan Moore, Coren Moore, Simon Longdon, Oli Tullett. 

**3. Minutes of the 2024 Annual General Meeting** 

   - The draft Minutes, having been circulated, were taken as read, accepted and were signed as a true record by the Chairman. 

## **4. Governance topics** 

- a. Adopt the model constitution from Policy, Organisation and Rules In line with the recommendation from Scout Headquarters, the Group Scout Council AGREED to adopt the model constitution from Chapter 5 of Policy, Organisation and Rules. 

   - https://www.scouts.org.uk/por/5-local-governance-and-finance-of-groupsdistricts-counties/rule-54-constitution-for-a-group-district-or-county/ 

- b. Note the Group’s financial year The Group Scout Council APPROVED the financial of 01 April – 31 March. 

- c. Approve appointed and community members of the Group Scout Council The Group Scout Council AGREED to nominate District Councillor Colin Minto to join the Group Scout Council as a  Community Member. 

- d. Agree the maximum number of Trustees elected to the Trustee Board 3 people are required to constitute a quorum at Group Trustee Board meetings, who shall have a maximum membership of seven. 

- e. Agree the quorum for future meetings of the Group Scout Council (excluding this AGM) The Group Scout Council AGREED that 15 people are required to constitute a quorum at Group Scout Council meetings. 

## **5. Review of the previous year** 

- a. The Group Lead Volunteer’s review of Scouting in 5[th] 10[th] Horsham Scout Group 

   - The GLV gave an update on the group’s activities this year including Scout’s summer camp to Amsterdam. 

   - The GLV gave an update on membership numbers. 

   - The GLV said without new uniform help, Denne Troop would close by Christmas and beavers and Cubs would be gradually wound down to one section of each. 

- b. To receive and consider the Annual Report of the Group Trustee Board including the annual Statement of the Accounts The Group Scout Council AGREED the year-end accounts presented for financial year 01 April 2024 – 31 March 2025. 

## **6. Making appointments** 

- a. Appoint the Group Chair, following recommendation from the open selection process initiated by the Group Trustee Board Beverley Bell was nominated as Chairman of the Group Scout Council, and appointment AGREED. 

- b. Appoint the Group Treasurer, following recommendation from the open selection process initiated by the Group Trustee Board Liz Ratcliffe was nominated as Group Treasurer, and appointment AGREED. 



- c. Appoint members of the Group Trustee Board, following recommendations from the open selection process initiated by the Group Trustee Board 

The Group Scout Council APPOINTED Adrian Bell, Fris, Alan Moore, Ian Ratcliffe, the Group Chairman, Group Treasurer and Group Lead Volunteer. 

- d. Appoint Group President and/or Vice Presidents The Group Scout Council made no appointments. 

- e. To appoint the Independent Examiner 

The Group Scout Council APPOINTED Parkers as Independent Examiner. 

## **7. Representative for the District Board** 

The Group Scout Council APPOINTED Mandy Longdon as representative for the District Board. 

The District Chairman thanked parents for supporting the group. 

## **8. Awards** 

The District Lead Volunteer presented Hayley Scarborough with her wood badge. 

The Group Lead Volunteer presented the following awards: 

Chief Scouts Award for 10 Years Service Merche 

Brooker Beaver of the Year Jasper Olson Chennell Beaver of the Year Theodore Recoseanu Higgins Cub of the Year Rupert Bentley Bennetts Cub of the Year Felix Harding Beacon Scout of the Year James Mills Denne Scout of the Year Layla Pierce Explorer of the Year James Taylor Gray The GLV Award James Taylor Gray 



5th/lOth HORSHAM WEALD SCOUT GROUP
RECEIPTS AND PAVMENTS ACCOUNT
FOR THE YEAR ENDED 31ST MARCH 2025

5th/lOth HORSHAM WEALD SCOUT GROUP
Content5
Page
Independent Examination Report
Income & Expenditure: Receipt5
Income & Expendlture: Payments
8alance Sheet

INDEPENDENT EXAMINERS'S REPORTTOTHETRUSTEESOF
5th/lOth HORSHAM WEALD SCOUT GROUP
Independent examSner's report to the trustees of 5thiioih Horsham Weald Scout Group
I report to the charity trustees on my examination of the accourtt5 of 5thllDth Horsham Weald S¢out Group Itheyrustl
forthe year ended 31st March 2025
Responslbilit1¢5 and basis of report
As thecharity trustees of the Trust you are responsible forthe pceparation of the accounts in accordance with the
requlrements of the Charities ACL 20111.the Act'l.
report in respecrof my examlnation Of the Trusl's accounts carried undef section 145 of the Act and in carryin8
out my examination I have followed all appllcable Oirectlons given by the Charity Commission under section
14515llbl of thÉAtt.
Independenl examinerfs statements
I have completed tny exafflination. I conlirrn that no niaterial matrers have come to my attention in connection with the
examination 8iving me cause io belleve that In any Inaterial resperL'
11 accountin8 ￿CordS were not kept in fespect of the Trvst as requlred by section 130 otthe Art,. or
21 thè accounts do not accord with those records,. or
31 the accounts do not comply with the applicable requirements tortcerft(n8 the form anfj content of accounts set out
in the Charities (account5 and Reports) Regulations 2(M)8 otherthan any requirement that the accounts give a true and
fairview which 15 not a matter considered as part of an independent examination
have no concerns and have come across no other matters in connection the examinatlon to which attention
should be drawn In this repoit in order to enable a proper undefstandlng of the accovnt5 to be reached.
Dated..
lo:.}
hard Colwell FCCA ACA
PaTkeTs
Chartered Accountant5
Cotnelius House
178-180 Churth Road
Hove
BN3 2DJ
Page I

5th/lOth HORSHAM WEALD SCOUT GROUP
INCOIVIE AND EXPENDITURE AI
FOR THE YEAR ENDED 31ST MARCH 2025
zozs
Urhrestrlcted Restritled Endowment
funds
funds
funds
2024
Total
funds
Note
RECEIPTS
natlons le
acie5 and 5irnllar Income
Membership subscriptions
Less= member substrlplion5 paid
Net membershlp subscriptions retslned
16,268
16.268
15,882
16.26B
16,268
15,882
Donations
C3mp5
Uniforms
Le8aues
Glft aid
Other similar Income {nét tontributioal
Sub total
742
742
23.541
716
L.110
17.373
785
23,541
716
3,687
3,687
6,625
400
42,175
44.954
44,954
Gfants
Maintenance 8rant
Other grant
Sub total
ro
Activities and Eumpa
Otherfund rais(ng activities
Sub total
4.855
4,855
3,183
4,855
4,855
3,183
Inve5
Bank interest
Building society snterest
The Scout Association short term
investment seNice
Property rertl income
Other investment income
Sub totsl
come
546
546
550
26.011
26.011
26,767
Z6.557
26.557
27,316
Total Gross Income
76,366
76,366
72.674
Assets and investment sales
Total Recelpts
76.366
76.366
72,674
Page 2

5th/lOth HORSHAM WEALD SCOUT GROUP
INCOME AND EXPENDITURE Al
FOR THE YEAR ENDED 31ST MARCH 2025
2025
Unre5tri¢ted Restricfed Endowment
fynds
funds
funds
2024
Total
funds
Note
PAYMENTS
Charitable
ments
Youth progfamme and activities Inetl
Adult support and trainlrt
Rent
Water and sewerage
Oonations
Insurance
Repairs and renewals
Materials and equipment
Prlnting aThd photocopying
Contributioo to camp c05tS
Uniforms
AGM and trustee expenses
General administration expenses
Pieinises expenses
Hut féfurbishment expenditufe
Sub total
10,347
10.347
7,756
423
423
31.102
1,60L
31,102
1.601
14.601
3.011
14,567
33,785
79
14,646
33,785
13,469
34,916
91.825
79
91.904
74,641
Fundralsin
Other fundrais*n8 tosts
Sub toial
e¥
ensès
Tot318r055 expertdlturè
9L825
79
91.904
74,641
Assets and investment PUf¢ha5e5
3,122
Total payments
91.825
79
91ts04
77.763
Net of receiplslpayments
Transfers betwten funds
(15,4591
(791
{15.548J
15,0901
C*sh {defititl/surplu$ this year
{15,4591
1791
115,5381
(5,0901
Page 3

Sthlioth HORSHAM WEALD SCOUTGROUP
BALANCE SHEET
FOR THE YEAR ENDED 31ST MARCH 2025
2025
Unre5til¢ied Restrltied
luthds
funds
2024
Endowrnent
funds
Total
fvnd5
r401
C¥sh fu
ankcurrent account
Bankdepositacto¥nt
europa account
FvndralsiftgAccour¢r
The 5coutAs50Ciatitsn shoft term
Pre Paid Cards
in¥esimeRt ¥erw£e
Cashlfloats
Tot41 ￿sh furtds
3.255
7.695
8,549
1.489
542
25.320
3.797
33.01$
8.549
1.489
10.$41
43,130
9.170
1.139
1.139
Bs
85
41.074
22,2L2
25.862
63,611
Other
on•iar
$$et
Oebrs due from the wvnlyld¢￿rirt
Insurance daim
Sub ttstal
Investment assets
Investrneng propeny
Qts¢ted invE5tments
Other inv25trnents
Sub tolal
Nol monel
8adEe gtock
Shop Stock
Olhtrsteck
Lathd and buildsffl#s
OLorvehicles
Scoubng equipmeni. furniEure
Other
Subtotat
a>s*fS for ¢h•tlt
'$ owTh use
AccouThts noty2tP3id
Expeoses incurred but not invoiced
Sub5cfTrption5 hetyet paid
loans
A55ers and illvestrnent purthases
Sub totsl
N*t*ss*ts lem Ilablllllts
31,2JJ
2S,862
48,075
63,612
Chailty funds
Aestyitied f¥nds
ijnrestricied funds
To¢al charltable lunds
IS￿6?
25,k61
12,213
48,075
25941
37,671
63.612
22,213
22,213
25,861
Ihe abtsvertteipt5 and pawments accowt ond staterneftt ol assetsanrl liabilities were appr￿ed by theTrustees on
. aftd signed on thew behalf by..
SM ELI
Cha4r
Page41

5th/lOth HORSHAM WEALD SCOUT GROUP
RECEIPTS AND PAVMENTS ACCOUNT
FOR THE YEAR ENDED 31ST MARCH 2025

5th/lOth HORSHAM WEALD SCOUT GROUP
Content5
Page
Independent Examination Report
Income & Expenditure: Receipt5
Income & Expendlture: Payments
8alance Sheet

INDEPENDENT EXAMINERS'S REPORTTOTHETRUSTEESOF
5th/lOth HORSHAM WEALD SCOUT GROUP
Independent examSner's report to the trustees of 5thiioih Horsham Weald Scout Group
I report to the charity trustees on my examination of the accourtt5 of 5thllDth Horsham Weald S¢out Group Itheyrustl
forthe year ended 31st March 2025
Responslbilit1¢5 and basis of report
As thecharity trustees of the Trust you are responsible forthe pceparation of the accounts in accordance with the
requlrements of the Charities ACL 20111.the Act'l.
report in respecrof my examlnation Of the Trusl's accounts carried undef section 145 of the Act and in carryin8
out my examination I have followed all appllcable Oirectlons given by the Charity Commission under section
14515llbl of thÉAtt.
Independenl examinerfs statements
I have completed tny exafflination. I conlirrn that no niaterial matrers have come to my attention in connection with the
examination 8iving me cause io belleve that In any Inaterial resperL'
11 accountin8 ￿CordS were not kept in fespect of the Trvst as requlred by section 130 otthe Art,. or
21 thè accounts do not accord with those records,. or
31 the accounts do not comply with the applicable requirements tortcerft(n8 the form anfj content of accounts set out
in the Charities (account5 and Reports) Regulations 2(M)8 otherthan any requirement that the accounts give a true and
fairview which 15 not a matter considered as part of an independent examination
have no concerns and have come across no other matters in connection the examinatlon to which attention
should be drawn In this repoit in order to enable a proper undefstandlng of the accovnt5 to be reached.
Dated..
lo:.}
hard Colwell FCCA ACA
PaTkeTs
Chartered Accountant5
Cotnelius House
178-180 Churth Road
Hove
BN3 2DJ
Page I

5th/lOth HORSHAM WEALD SCOUT GROUP
INCOIVIE AND EXPENDITURE AI
FOR THE YEAR ENDED 31ST MARCH 2025
zozs
Urhrestrlcted Restritled Endowment
funds
funds
funds
2024
Total
funds
Note
RECEIPTS
natlons le
acie5 and 5irnllar Income
Membership subscriptions
Less= member substrlplion5 paid
Net membershlp subscriptions retslned
16,268
16.268
15,882
16.26B
16,268
15,882
Donations
C3mp5
Uniforms
Le8aues
Glft aid
Other similar Income {nét tontributioal
Sub total
742
742
23.541
716
L.110
17.373
785
23,541
716
3,687
3,687
6,625
400
42,175
44.954
44,954
Gfants
Maintenance 8rant
Other grant
Sub total
ro
Activities and Eumpa
Otherfund rais(ng activities
Sub total
4.855
4,855
3,183
4,855
4,855
3,183
Inve5
Bank interest
Building society snterest
The Scout Association short term
investment seNice
Property rertl income
Other investment income
Sub totsl
come
546
546
550
26.011
26.011
26,767
Z6.557
26.557
27,316
Total Gross Income
76,366
76,366
72.674
Assets and investment sales
Total Recelpts
76.366
76.366
72,674
Page 2

5th/lOth HORSHAM WEALD SCOUT GROUP
INCOME AND EXPENDITURE Al
FOR THE YEAR ENDED 31ST MARCH 2025
2025
Unre5tri¢ted Restricfed Endowment
fynds
funds
funds
2024
Total
funds
Note
PAYMENTS
Charitable
ments
Youth progfamme and activities Inetl
Adult support and trainlrt
Rent
Water and sewerage
Oonations
Insurance
Repairs and renewals
Materials and equipment
Prlnting aThd photocopying
Contributioo to camp c05tS
Uniforms
AGM and trustee expenses
General administration expenses
Pieinises expenses
Hut féfurbishment expenditufe
Sub total
10,347
10.347
7,756
423
423
31.102
1,60L
31,102
1.601
14.601
3.011
14,567
33,785
79
14,646
33,785
13,469
34,916
91.825
79
91.904
74,641
Fundralsin
Other fundrais*n8 tosts
Sub toial
e¥
ensès
Tot318r055 expertdlturè
9L825
79
91.904
74,641
Assets and investment PUf¢ha5e5
3,122
Total payments
91.825
79
91ts04
77.763
Net of receiplslpayments
Transfers betwten funds
(15,4591
(791
{15.548J
15,0901
C*sh {defititl/surplu$ this year
{15,4591
1791
115,5381
(5,0901
Page 3

Sthlioth HORSHAM WEALD SCOUTGROUP
BALANCE SHEET
FOR THE YEAR ENDED 31ST MARCH 2025
2025
Unre5til¢ied Restrltied
luthds
funds
2024
Endowrnent
funds
Total
fvnd5
r401
C¥sh fu
ankcurrent account
Bankdepositacto¥nt
europa account
FvndralsiftgAccour¢r
The 5coutAs50Ciatitsn shoft term
Pre Paid Cards
in¥esimeRt ¥erw£e
Cashlfloats
Tot41 ￿sh furtds
3.255
7.695
8,549
1.489
542
25.320
3.797
33.01$
8.549
1.489
10.$41
43,130
9.170
1.139
1.139
Bs
85
41.074
22,2L2
25.862
63,611
Other
on•iar
$$et
Oebrs due from the wvnlyld¢￿rirt
Insurance daim
Sub ttstal
Investment assets
Investrneng propeny
Qts¢ted invE5tments
Other inv25trnents
Sub tolal
Nol monel
8adEe gtock
Shop Stock
Olhtrsteck
Lathd and buildsffl#s
OLorvehicles
Scoubng equipmeni. furniEure
Other
Subtotat
a>s*fS for ¢h•tlt
'$ owTh use
AccouThts noty2tP3id
Expeoses incurred but not invoiced
Sub5cfTrption5 hetyet paid
loans
A55ers and illvestrnent purthases
Sub totsl
N*t*ss*ts lem Ilablllllts
31,2JJ
2S,862
48,075
63,612
Chailty funds
Aestyitied f¥nds
ijnrestricied funds
To¢al charltable lunds
IS￿6?
25,k61
12,213
48,075
25941
37,671
63.612
22,213
22,213
25,861
Ihe abtsvertteipt5 and pawments accowt ond staterneftt ol assetsanrl liabilities were appr￿ed by theTrustees on
. aftd signed on thew behalf by..
SM ELI
Cha4r
Page41