Trustees’ Annual Report for the period
From 6 April 2022 To 5 April 2023
Charity name: Clarkes Mead Trust
Charity registration number: 305885
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Provide a meeting place for the 1st Henfield Scouts. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Demolition of the old timber Scout Hut and aquiring funds for, designing and overseeing the erection of a Scout Community Centre to be used by the Scouts and the wider community. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees have had regard to the guidance issued by the Charity Commission. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | The Trust does not make grants to any other body. |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | The Trust and Building Appeal sub- committee are totally managed by unpaid volunteers. No person receives any remuneration for services provided. |
| Other | A £50,000 interest free loan has been made to the Clarkes Mead Trust during the accounting period covered by this report. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The main achievements of the charity during the reporting period are the demolition of the old Scout Hut in August 2022 and the commencement of the construction of the Scout Community Centre in January 2023. The Scout Group has had to meet at an alternative venue during the demolition and construction. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Trust has total assets of £263,770 less the £50,000 loan liability, therefore net assets of £213,770 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves held are for interim payments to the contractor erecting the new building. |
| Amount of reserves held | Para 1.22 | £20,643 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | During the accounting period to 5 April 2023 the principal source of funds has been by donations (£41,715) and fundraising (£5,231). |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | There are no risks at the time of reporting |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The 5 Trustees are representatives of: 1. Henfield Parish Council 2. Henfield Baden-Powell Guild 3. St Peters parish Church Also: 4. 1st Henfield Scout Group Chair 5. 1st Henfield Group Scout Leader |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The Trustees formed a sub-committee, namely Henfield Scout Community Centre Building Appeal, to raise the funding for the construction of the new building |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
Charity name Other name the charity uses Registered charity number Charity’s principal address
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Allan David Malkin | Chair | Henfield Baden-Powell Guild | ||
| Jane Jones | Henfield Parish Council | |||
| Rev. Paul Doick | St Peters Parish Church | |||
| Frazer Pattenden | 1stHenfield Scout Group | |||
| VACANT | 1stHenfield Scout Group | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets Not applicable held in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of adviser Name Address |
Type of adviser Name Address |
Type of adviser Name Address |
|---|---|---|
| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Not applicable
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Allan David Malkin | Neil Featherstone | |
Chair |
Treasurer | |
| 15 November 2023 | ||
| 15 November 2023 |
CLARKES MEAD TRUST The Henfield Scout Centre Building Appeal
Accounts
for the year ended 5 April 2023
CLARKES MEAD TRUST The Henfield Scout Centre Building Appeal
Information
Accountants
Accountancy and Business Matters Ltd Accountants The Barn Golden Sqaure Henfield BN5 9DP
Business address
4 Chestnut Way Henfield West Sussex BN5 9PA
CLARKES MEAD TRUST The Henfield Scout Centre Building Appeal
Contents
| Page | |
|---|---|
| Accountants' report | 1 |
| Trading, profit and loss account | 2 |
| Balance sheet | 3 |
CLARKES MEAD TRUST The Henfield Scout Centre Building Appeal
Accountants' Report on the Unaudited Accounts to CLARKES MEAD TRUST The Henfield Scout
As described on page 3 you have approved the accounts for the year ended 5 April 2023 set out on pages 2 to 3. In accordance with your instructions we have compiled these unaudited accounts from the accounting records and information and explanations supplied to us.
Accountancy and Business Matters Ltd
Accountants The Barn Golden Sqaure Henfield BN5 9DP
Page 1
CLARKES MEAD TRUST The Henfield Scout Centre Building Appeal
Trading and profit and loss account for the year ended 5 April 2023
| Income Donations Sale of Bricks Tins Amazon Easyfundraising - net 1st Henfield Scouts - Fund raising Ebay Henfield Community partnership Much loved BP Guild - Donation Christmas Tree Collection Virgin money Quiz Evening Gift Aid - Tax refund Bank deposit interest Cost of sales Opening stock and work-in-progress Wealden ( Main Contractor) Expenses Site Expenses Quiz Night Hall Hire Printing, postage and stationery HDC fees Bauer VAT advice Net (loss)/profit |
2023 £ £ 30,245 390 638 18 31 1,500 11 517 1,315 9,000 1,546 - 2,125 777 346 48,459 - 243,127 243,127 243,127 ) (194,668 13,120 100 - 148 - ) (13,368 ) (208,036 |
2022 £ 259 - 259 - - 244 - 1,269 |
£ 3,127 445 389 22 72 755 - - - - 1,687 100 - 192 396 7,185 259 6,926 ) (1,513 5,413 |
|---|---|---|---|
Page 2
CLARKES MEAD TRUST The Henfield Scout Centre Building Appeal
Balance sheet as at 5 April 2023
| Current assets Cash at bank and in hand Net current assets Total assets less current liabilities Long-term liabilities Net (liabilities)/assets Capital account Brought forward at 6 April 2022 (Loss)/profit for the year |
2023 £ £ 20,643 20,643 20,643 ) (50,000 ) (29,357 178,679 ) (208,036 ) (29,357 |
2022 £ 178,679 |
£ 178,679 |
|---|---|---|---|
| 178,679 - |
|||
| 178,679 | |||
| 173,266 5,413 |
|||
| 178,679 |
I approve these accounts and confirm that I have made available all relevant records and information for their preparation.
Date:
Page 3