## **Trustees’ Annual Report for the period**
**From 6 April 2022 To 5 April 2023**
## **Charity name: Clarkes Mead Trust**
**Charity registration number: 305885**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Provide a meeting place for the 1st**
**Henfield Scouts.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Demolition of the old timber Scout Hut**
**and aquiring funds for, designing and**
**overseeing the erection of a Scout**
**Community Centre to be used by the**
**Scouts and the wider community.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees have had regard to the**
**guidance issued by the Charity**
**Commission.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|**The Trust does not make grants to any**
**other body.**|
|Policy on social investment
including program related
investment|Para 1.38|**N/A**|
|Contribution made by
volunteers|Para 1.38|**The Trust and Building Appeal sub-**
**committee are totally managed by**
**unpaid volunteers. No person receives**
**any remuneration for services provided.**|
|Other||**A £50,000 interest free loan has been**
**made to the Clarkes Mead Trust during**
**the accounting period covered by this**
**report.**|
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The main achievements of the charity**
**during the reporting period are the**
**demolition of the old Scout Hut in**
**August 2022 and the commencement of**
**the construction of the Scout**
**Community Centre in January 2023.**
**The Scout Group has had to meet at an**
**alternative venue during the demolition**
**and construction.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**The Trust has total assets of £263,770**
**less the £50,000 loan liability, therefore**
**net assets of £213,770**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves held are for interim payments**
**to the contractor erecting the new**
**building.**|
|Amount of reserves held|Para 1.22|**£20,643**|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23||
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**During the accounting period to 5 April**
**2023 the principal source of funds has**
**been by donations (£41,715) and**
**fundraising (£5,231).**|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46|**There are no risks at the time of**
**reporting**|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust deed**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Trust**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**The 5 Trustees are representatives of:**
**1. Henfield Parish Council**
**2. Henfield Baden-Powell Guild**
**3. St Peters parish Church**
**Also:**
**4. 1st Henfield Scout Group Chair**
**5. 1st Henfield Group Scout Leader**|
**Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The Trustees formed a sub-committee,**
**namely Henfield Scout Community**
**Centre Building Appeal, to raise the**
**funding for the construction of the new**
**building**|
|Relationship with any
related parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
Charity name Other name the charity uses Registered charity number Charity’s principal address
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Allan David Malkin|Chair||Henfield Baden-Powell Guild|
||Jane Jones|||Henfield Parish Council|
||Rev. Paul Doick|||St Peters Parish Church|
||Frazer Pattenden|||1stHenfield Scout Group|
||VACANT|||1stHenfield Scout Group|
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## – Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets Not applicable held in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|
|---|---|---|
||||
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
||||
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**Not applicable**
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
||Allan David Malkin|Neil Featherstone|
||
Chair|Treasurer|
||15 November 2023||
||15 November 2023||
## **CLARKES MEAD TRUST The Henfield Scout Centre Building Appeal**
## **Accounts**
**for the year ended 5 April 2023**
## **CLARKES MEAD TRUST The Henfield Scout Centre Building Appeal**
## **Information**
## **Accountants**
Accountancy and Business Matters Ltd Accountants The Barn Golden Sqaure Henfield BN5 9DP
## **Business address**
4 Chestnut Way Henfield West Sussex BN5 9PA
## **CLARKES MEAD TRUST The Henfield Scout Centre Building Appeal**
## **Contents**
||**Page**|
|---|---|
|Accountants' report|**1**|
|Trading, profit and loss account|**2**|
|Balance sheet|**3**|
## **CLARKES MEAD TRUST The Henfield Scout Centre Building Appeal**
## **Accountants' Report on the Unaudited Accounts to CLARKES MEAD TRUST The Henfield Scout**
As described on page 3 you have approved the accounts for the year ended 5 April 2023 set out on pages 2 to 3. In accordance with your instructions we have compiled these unaudited accounts from the accounting records and information and explanations supplied to us.
Accountancy and Business Matters Ltd
Accountants The Barn Golden Sqaure Henfield BN5 9DP
**Page 1**
## **CLARKES MEAD TRUST The Henfield Scout Centre Building Appeal**
**Trading and profit and loss account for the year ended 5 April 2023**
|**Income**
Donations
Sale of Bricks
Tins
Amazon
Easyfundraising - net
1st Henfield Scouts - Fund raising
Ebay
Henfield Community partnership
Much loved
BP Guild - Donation
Christmas Tree Collection
Virgin money
Quiz Evening
Gift Aid - Tax refund
Bank deposit interest
**Cost of sales**
Opening stock and work-in-progress
Wealden ( Main Contractor)
**Expenses**
Site Expenses
Quiz Night Hall Hire
Printing, postage and stationery
HDC fees
Bauer VAT advice
**Net (loss)/profit**|**2023**
**£**
**£**
30,245
390
638
18
31
1,500
11
517
1,315
9,000
1,546
-
2,125
777
346
48,459
-
243,127
243,127
243,127
)
(194,668
13,120
100
-
148
-
)
(13,368
)
(208,036|**2022**
**£**
259
-
259
-
-
244
-
1,269|**£**
3,127
445
389
22
72
755
-
-
-
-
1,687
100
-
192
396
7,185
259
6,926
)
(1,513
5,413|
|---|---|---|---|
**Page 2**
## **CLARKES MEAD TRUST The Henfield Scout Centre Building Appeal**
## **Balance sheet as at 5 April 2023**
|**Current assets**
Cash at bank and in hand
**Net current assets**
**Total assets less current**
**liabilities**
Long-term liabilities
**Net (liabilities)/assets**
**Capital account**
Brought forward at 6 April 2022
(Loss)/profit for the year|**2023**
**£**
**£**
20,643
20,643
20,643
)
(50,000
)
(29,357
178,679
)
(208,036
)
(29,357|**2022**
**£**
178,679|**£**
178,679|
|---|---|---|---|
||||178,679
-|
||||178,679|
||||173,266
5,413|
||||178,679|
I approve these accounts and confirm that I have made available all relevant records and information for their preparation.
## **Date:**
**Page 3**
##
##