2023-03-31-accounts

Trustees’ Annual Report for the period

From 1[st] April 2022 To 31[st] March 2023

Charity name: 1[st] Ferring Sea Scout (St Andrews) Group

Charity registration number: 305883

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The groups purpose is to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The provision of inclusive scouting activities, to young people via their attendance at weekly section meetings, regular outdoor activities and residential camps. We follow the balanced program of the UK Scout Association which includes community engagement and an element of service for all the young people to engage with. We currently have four sections; Squirrels (age 4-6), Beavers (age 6-8), Cubs (age 8 -10) and Scouts (age 10–14).
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees are fully aware that public benefit is at the heart of our charity. The group is entirely staffed by volunteers working for the benefit of our young people and our community. We are based in a village and make a concerted effort to contribute towards our community.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	N/A
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	The group would not exist at all if it were not for the countless hours of volunteering. In addition to our dedicated Section Leaders, our Trustees manage all aspects of the group behind the scenes. Everyone working towards the successful and safe operation of 1st Ferring is a volunteer and not one person is paid for their many hours work for the

		benefit of our young people and the wider community. Our volunteers are invaluable.
Other		N/A

Achievements and Performance

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SORP reference
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Achievements and Performance	Achievements and Performance	Achievements and Performance
SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Year 22-23 has been another successful year for the group. Each of the four sections have fluctuated around their maximum capacity and it would be fairly accurate to say we have a combined number of around 100 young people coming along every week. Each of the Sections have enjoyed residential “nights away” as part of separate section based events apart from the Squirrel Section (age 4 – 6) where a few members came along to the annual joint family camp. The sections are all delivering a balanced program in line with the Scout Organisation objectives and this is reflected in the large number of badges and awards earned. We are blessed with a good supportive band of leaders and while some people chose to do 2 roles, we have good coverage and a supportive team.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	We were able to complete the insulation of our premises ceiling / roof this year which completes the planned improvements.
Performance of fundraising activities against objectives set	Para 1.41	The annual fundraising events we carry out are Christmas Post and Sponsored Beach Cleaning – these were again successful. We also participated in ad hoc fundraising in the form of Village Summer Fair, Burger Stall at the Christmas Light Evenet and a Race Night Evening. The funds have been used partly to fund the insulation and to save for replacement for our storage container.
Investment performance against objectives	Para 1.41	N/A
Other		N/A

Financial Review

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Review of the charity’s Para 1.21 The recent increase in subs to £15 and
financial position at the end health numbers of young people coming to
of the period the sections has ensured that the financial
position remains healthy despite increasing
costs.
Statement explaining the Para 1.22 Reserves are held to cover annual expenses
policy for holding reserves incurred in annual membership of the
stating why they are held national scout association (capitation),
running the group, our minibus and our
premises We also periodically have specific
reserve pots for projects such as premises
improvement, vehicle replacement and
funding trips away for young people
Amount of reserves held Para 1.22 Approx £15K
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially in Para 1.24 N/A
deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a going
concern
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Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Monthly subs paid for the young people to attend the sections (£15 per month). Fundraising includes; annual beach clean, fund raising nights, stalls at community events, annual Christmas card delivery service etc
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/A
A description of the principal risks facing the charity	Para 1.46	Loss of Membership Loss of Volunteers Loss of Premises
Other		N/A

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Royal Charter Granted 4 January 1912
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated Association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Chair, Treasurer, Secretary and 3 – 6 other members voted in annually at AGM by the Scout Council. Group Scout Leader, 3 Section Leaders are invited to be Ex Officio Members of Trustee Board at AGM.

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Additional information (optional)
You may choose to include further statements where relevant about:
The Scout Association training is mandatory
and must be kept up to date – Trustee
Policies and procedures Introduction – Module 1 – GDPR – Safety -
adopted for the induction and Para 1.51 Safeguarding
training of trustees
The Group Scout Leader / Lead Volunteer is
the senior uniformed leader, member of the
The charity’s organisational Trustee Board. They are the line manager to
structure and any wider Para 1.51 all uniformed leaders and the Chair of The
network with which the Trustee Board. The GSL / LV’s line manager
charity works is the District Commissioner. 1st Ferring is a
member of the UK Scout Association and
exist within the County (West Sussex) and
District (Arundel and Littlehampton)
structure. We pay an annual membership /
capitation for each youth member to be a
part of this organisation.
We share the objectives and follow the rules
of the UK Scout Organisation and adhere to
Relationship with any related Para 1.51 their requirements and those of our County
parties or District.
The Group’s constitution is taken from
Chapter 5 of The Scout Association’s Policy
Organisation and Rules
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Policies and procedures adopted for the induction and training of trustees	Para 1.51	The Scout Association training is mandatory and must be kept up to date – Trustee Introduction – Module 1 – GDPR – Safety - Safeguarding
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The Group Scout Leader / Lead Volunteer is the senior uniformed leader, member of the Trustee Board. They are the line manager to all uniformed leaders and the Chair of The Trustee Board. The GSL / LV’s line manager is the District Commissioner. 1st Ferring is a member of the UK Scout Association and exist within the County (West Sussex) and District (Arundel and Littlehampton) structure. We pay an annual membership / capitation for each youth member to be a part of this organisation.
Relationship with any related parties	Para 1.51	We share the objectives and follow the rules of the UK Scout Organisation and adhere to their requirements and those of our County or District. The Group’s constitution is taken from Chapter 5 of The Scout Association’s Policy Organisation and Rules
Other		N/A

Reference and Administrative details

Charity name	1stFerring Sea Scout (St Andrews) Group
Other name the charity uses	N/A
Registered charity number	305883

Charity’s principal address

1st Ferring Sea Scout Hut Meadow Way Ferring Worthing West Sussex BN12 5LD

Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Cherry Simmonds Chair Until 14/07/2023 Scout Council at AGM
2 Claire McParland Chair From 14/07/2023 Scout Council at AGM
3 Jo Dommett Treasurer Scout Council at AGM
4 Lucy Turner Secretary Until 14/07/2023 Scout Council at AGM
5 Position Vacant Secretary From 14/07/2023 Scout Council at AGM
Steve Dommett Group Scout Leader District Commissioner of
6 Arundel & Littlehampton
Scout District
Duncan Inch Assistant Group District Commissioner of
7 Scout Leader Arundel & Littlehampton
Scout District
8 Jason Cooke Quartermaster Scout Council at AGM
9 Paula Cooke Scout Leader Scout Council at AGM
10
11
12
13
14
15
16
17
18
19
20
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– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
Lease Under Review

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser N/A

Name of chief executive or names of senior staff members (Optional information)

N/A

Exemptions from disclosure

Reason for non-disclosure of key personnel details N/A

Other optional information

N/A

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	S Dommett
	Stephen Hams Dommett
	Group Scout Leader / Lead Volunteer
	21/07/2023
	21/07/2023

Income & Expenditure 2022 - 2023

General Income 22-23	Amount
Subs	13,822.00
Donatons for Hut & Minibus	2,647.50
Uniform	234.40
Sundries	5.50
Jamboree	0.00
Beach Clean	5,968.37
Xmas Post/Rafe	231.99
Race Night	872.30
Donatons	1,186.35
Grants	0.00
Camps	11,996.55
Gif Aid	3,457.93
Cub Actvites	647.00
Scout Actvites	6,188.50
Beaver Actvites	28.00
Thankyou	160.50
Total Income	47,446.89

General Income 22-23	Amount
Subs	13,822.00
Donatons for Hut & Minibus	2,647.50
Uniform	234.40
Sundries	5.50
Jamboree	0.00
Beach Clean	5,968.37
Xmas Post/Rafe	231.99
Race Night	872.30
Donatons	1,186.35
Grants	0.00
Camps	11,996.55
Gif Aid	3,457.93
Cub Actvites	647.00
Scout Actvites	6,188.50
Beaver Actvites	28.00
Thankyou	160.50
Total Income	47,446.89

General Expenditure 22-23	Amount
Rates & Ground Rent	-651.04
EDF Energy	-2,240.28
Water	-191.86
Badges	-680.11
Scarves/Uniform	-1,011.45
GroupEquipment	-3,203.64
HQMaintenance & Cleaning	-17,056.72
Race Night	-200.00
Capitaton	-5,680.00
Squirrels Actvites	-243.73
Beaver Actvites	-350.18
Cub Actvites	-865.63
Scout Actvites	-807.24
Camps	-10,721.48
OSM Expense Cards	-7,867.27
Jamboree	0.00
Minibus Expenses	-2,438.56
Insurance	-1,335.10
Subscriptons	-1,005.87
Sundries	-259.79
Flower Boat	0.00
AGM/Beach Clean	-467.38
Thankyou	-220.50
Total Expenditure	-57,497.83

General Account 22-23	Amount
OpeningBalance	32,568.01
Total Income	47,446.89
Total Expenditure	-57,497.83
Income minus Expenditure	-10,050.94
ClosingBalance	22,517.07

Combined Opening Balances Total Income Total Expenditure Income minus Expenditure ClosingBalance	39,272.01 60,204.80 -73,921.23 -13,716.43
	25,555.58

Scout Account 22-23	Amount
OpeningBalance	6,704.00
Total Income	895.00
Total Expenditure	-7,599.00
Income minus Expenditure	-6,704.00
ClosingBalance	0.00

Allocated Monies 22-23	Amount
Capitaton
Jamboree Fund	-2,370.06
Roof Fund	0.00
Equipment Fund	-2,066.20
Minbus Fund	-4,520.21
Concrete Shed	-3,544.36
Lease	-3,000.00
Thankyou	-139.50
Total Allocated Funds	-15,640.33

OSM Expense Account 22-23	Amount
OpeningBalance	0.00
Total Income	11,862.91
Total Expenditure	-8,824.40
Income minus Expenditure	3,038.51
ClosingBalance	3,038.51

Combined Accounts	Amount
Combined Closingbalances	25,555.58
Less Allocated Funds	-15,640.33
Closingbalance on Equals	-0.40
Available Funds	9,914.85

Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees 1" Ferring Sea Scout (St Andrews) Group On accounts for the year onded 3110312023 Charlty no Ilf any) 305883 Set out on pages I report to the trustees on my examination of the accounts of the above charity (Ihe Trusf) for the year ended Responsibilities and basls of report As the charitys trustees. you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (Ihe Act"). l ￿port in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directs'ons given by the Charity Commission under s8￿On 14515)(b) of the Act. Independent ￿he charity's gross income exceeded £250,000 and l am qualrfied to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]l. Delete I l rfnot applicable. I have compl8te(J my examination. I confim) that no material matters have Come to my attention in connection with the examination lolher than that disdosed below ") which gives me cause to believe that in. any material respect: the accounting records were not kept in accordan￿ with section 130 of the Charities Ad,. or the accounts did not accord with Ihe accounting records. or the accounls did not comply with the applicable requirements on¢eming the form and ￿ntent of accounts set oul in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ' Please delete the words in the brnckets rfthoy do not apply. Slgned: ABAmold Date: 27.06.2023 Name: Adrian Amold Relevant professlonal qualification(s) or body Client Revenue Billing Speaalist Manager for Equinrti Group IER Oct 2018

(If any): Address: 43 Belloc Road, Littlehamplon. Wesl Sussex, BN17 7EZ Section B Disclosure Only complete if the examiner needs lo highlight material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidan￿ for examiners). Glve here brlef details of any items that the examiner wishes to disclose. No Concerns. Accounts in order. IER Oct 2018