## **Trustees’ Annual Report for the period**
## **From 1[st] April 2022 To 31[st] March 2023**
## **Charity name: 1[st] Ferring Sea Scout (St Andrews) Group**
## **Charity registration number: 305883**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The groups purpose is to actively engage
and support young people in their personal
development, empowering them to make a
positive contribution to society.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The provision of inclusive scouting activities,
to young people via their attendance at
weekly section meetings, regular outdoor
activities and residential camps. We follow
the balanced program of the UK Scout
Association which includes community
engagement and an element of service for
all the young people to engage with. We
currently have four sections; Squirrels (age
4-6), Beavers (age 6-8), Cubs (age 8 -10)
and Scouts (age 10–14).|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees are fully aware that public
benefit is at the heart of our charity. The
group is entirely staffed by volunteers
working for the benefit of our young people
and our community. We are based in a
village and make a concerted effort to
contribute towards our community.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|N/A|
|Policy on social investment
including program related
investment|Para 1.38|N/A|
|Contribution made by
volunteers|Para 1.38|The group would not exist at all if it were not
for the countless hours of volunteering. In
addition to our dedicated Section Leaders,
our Trustees manage all aspects of the
group behind the scenes. Everyone working
towards the successful and safe operation of
1st Ferring is a volunteer and not one person
is paid for their many hours work for the|
|||benefit of our young people and the wider
community. Our volunteers are invaluable.|
|---|---|---|
|Other||N/A|
## **Achievements and Performance**
**----- Start of picture text -----**
SORP reference
**----- End of picture text -----**
|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**|
|---|---|---|
|SORP reference|||
||||
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Year 22-23 has been another successful
year for the group. Each of the four sections
have fluctuated around their maximum
capacity and it would be fairly accurate to
say we have a combined number of around
100 young people coming along every week.
Each of the Sections have enjoyed
residential “nights away” as part of separate
section based events apart from the Squirrel
Section (age 4 – 6) where a few members
came along to the annual joint family camp.
The sections are all delivering a balanced
program in line with the Scout Organisation
objectives and this is reflected in the large
number of badges and awards earned.
We are blessed with a good supportive band
of leaders and while some people chose to
do 2 roles, we have good coverage and a
supportive team.|
**Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|We were able to complete the insulation of
our premises ceiling / roof this year which
completes the planned improvements.|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|The annual fundraising events we carry out
are Christmas Post and Sponsored Beach
Cleaning – these were again successful.
We also participated in ad hoc fundraising in
the form of Village Summer Fair, Burger Stall
at the Christmas Light Evenet and a Race
Night Evening. The funds have been used
partly to fund the insulation and to save for
replacement for our storage container.|
|Investment performance
against objectives|Para 1.41|N/A|
|Other||N/A|
## **Financial Review**
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Review of the charity’s Para 1.21 The recent increase in subs to £15 and
financial position at the end health numbers of young people coming to
of the period the sections has ensured that the financial
position remains healthy despite increasing
costs.
Statement explaining the Para 1.22 Reserves are held to cover annual expenses
policy for holding reserves incurred in annual membership of the
stating why they are held national scout association (capitation),
running the group, our minibus and our
premises We also periodically have specific
reserve pots for projects such as premises
improvement, vehicle replacement and
funding trips away for young people
Amount of reserves held Para 1.22 Approx £15K
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially in Para 1.24 N/A
deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a going
concern
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Monthly subs paid for the young people to
attend the sections (£15 per month).
Fundraising includes; annual beach clean,
fund raising nights, stalls at community
events, annual Christmas card delivery
service etc|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A|
|A description of the principal
risks facing the charity|Para 1.46|Loss of Membership
Loss of Volunteers
Loss of Premises|
|Other||N/A|
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Royal Charter Granted 4 January 1912|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated Association|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Chair, Treasurer, Secretary and 3 – 6 other
members voted in annually at AGM by the
Scout Council. Group Scout Leader, 3
Section Leaders are invited to be Ex Officio
Members of Trustee Board at AGM.|
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Additional information (optional)
You may choose to include further statements where relevant about:
The Scout Association training is mandatory
and must be kept up to date – Trustee
Policies and procedures Introduction – Module 1 – GDPR – Safety -
adopted for the induction and Para 1.51 Safeguarding
training of trustees
The Group Scout Leader / Lead Volunteer is
the senior uniformed leader, member of the
The charity’s organisational Trustee Board. They are the line manager to
structure and any wider Para 1.51 all uniformed leaders and the Chair of The
network with which the Trustee Board. The GSL / LV’s line manager
charity works is the District Commissioner. 1st Ferring is a
member of the UK Scout Association and
exist within the County (West Sussex) and
District (Arundel and Littlehampton)
structure. We pay an annual membership /
capitation for each youth member to be a
part of this organisation.
We share the objectives and follow the rules
of the UK Scout Organisation and adhere to
Relationship with any related Para 1.51 their requirements and those of our County
parties or District.
The Group’s constitution is taken from
Chapter 5 of The Scout Association’s Policy
Organisation and Rules
**----- End of picture text -----**
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|The Scout Association training is mandatory
and must be kept up to date – Trustee
Introduction – Module 1 – GDPR – Safety -
Safeguarding|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Group Scout Leader / Lead Volunteer is
the senior uniformed leader, member of the
Trustee Board. They are the line manager to
all uniformed leaders and the Chair of The
Trustee Board. The GSL / LV’s line manager
is the District Commissioner. 1st Ferring is a
member of the UK Scout Association and
exist within the County (West Sussex) and
District (Arundel and Littlehampton)
structure. We pay an annual membership /
capitation for each youth member to be a
part of this organisation.|
|Relationship with any related
parties|Para 1.51|We share the objectives and follow the rules
of the UK Scout Organisation and adhere to
their requirements and those of our County
or District.
The Group’s constitution is taken from
Chapter 5 of The Scout Association’s Policy
Organisation and Rules|
|Other||N/A|
## **Reference and Administrative details**
|Charity name|1stFerring Sea Scout (St Andrews) Group|
|---|---|
|Other name the charity uses|N/A|
|Registered charity number|305883|
Charity’s principal address
1st Ferring Sea Scout Hut Meadow Way Ferring Worthing West Sussex BN12 5LD
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Cherry Simmonds Chair Until 14/07/2023 Scout Council at AGM
2 Claire McParland Chair From 14/07/2023 Scout Council at AGM
3 Jo Dommett Treasurer Scout Council at AGM
4 Lucy Turner Secretary Until 14/07/2023 Scout Council at AGM
5 Position Vacant Secretary From 14/07/2023 Scout Council at AGM
Steve Dommett Group Scout Leader District Commissioner of
6 Arundel & Littlehampton
Scout District
Duncan Inch Assistant Group District Commissioner of
7 Scout Leader Arundel & Littlehampton
Scout District
8 Jason Cooke Quartermaster Scout Council at AGM
9 Paula Cooke Scout Leader Scout Council at AGM
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
– Corporate trustees names of the directors at the date the report was approved
**Director name** N/A
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|Lease Under Review|||
||||
||||
||||
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser** N/A
**Name of chief executive or names of senior staff members (Optional information)**
N/A
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details N/A
## **Other optional information**
N/A
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|S Dommett|
|---|---|
||Stephen Hams Dommett|
||
Group Scout Leader / Lead
Volunteer|
||21/07/2023|
||21/07/2023|
## Income & Expenditure 2022 - 2023
|**General Income 22-23**|**Amount**|
|---|---|
|Subs|13,822.00|
|Donatons for Hut & Minibus|2,647.50|
|Uniform|234.40|
|Sundries|5.50|
|Jamboree|0.00|
|Beach Clean|5,968.37|
|Xmas Post/Rafe|231.99|
|Race Night|872.30|
|Donatons|1,186.35|
|Grants|0.00|
|Camps|11,996.55|
|Gif Aid|3,457.93|
|Cub Actvites|647.00|
|Scout Actvites|6,188.50|
|Beaver Actvites|28.00|
|Thankyou|160.50|
|||
|||
|||
|||
|||
|||
|||
|||
|Total Income|47,446.89|
|**General Income 22-23**|**Amount**|
|---|---|
|Subs|13,822.00|
|Donatons for Hut & Minibus|2,647.50|
|Uniform|234.40|
|Sundries|5.50|
|Jamboree|0.00|
|Beach Clean|5,968.37|
|Xmas Post/Rafe|231.99|
|Race Night|872.30|
|Donatons|1,186.35|
|Grants|0.00|
|Camps|11,996.55|
|Gif Aid|3,457.93|
|Cub Actvites|647.00|
|Scout Actvites|6,188.50|
|Beaver Actvites|28.00|
|Thankyou|160.50|
|||
|||
|||
|||
|||
|||
|||
|||
|Total Income|47,446.89|
|**General Expenditure 22-23**|**Amount**|
|---|---|
|Rates & Ground Rent|-651.04|
|EDF Energy|-2,240.28|
|Water|-191.86|
|Badges|-680.11|
|Scarves/Uniform|-1,011.45|
|GroupEquipment|-3,203.64|
|HQMaintenance & Cleaning|-17,056.72|
|Race Night|-200.00|
|Capitaton|-5,680.00|
|Squirrels Actvites|-243.73|
|Beaver Actvites|-350.18|
|Cub Actvites|-865.63|
|Scout Actvites|-807.24|
|Camps|-10,721.48|
|OSM Expense Cards|-7,867.27|
|Jamboree|0.00|
|Minibus Expenses|-2,438.56|
|Insurance|-1,335.10|
|Subscriptons|-1,005.87|
|Sundries|-259.79|
|Flower Boat|0.00|
|AGM/Beach Clean|-467.38|
|Thankyou|-220.50|
|||
|Total Expenditure|-57,497.83|
|**General Account 22-23**|**Amount**|
|---|---|
|OpeningBalance|32,568.01|
|Total Income|47,446.89|
|Total Expenditure|-57,497.83|
|Income minus Expenditure|-10,050.94|
|ClosingBalance|22,517.07|
|Combined Opening Balances
Total Income
Total Expenditure
Income minus Expenditure
ClosingBalance|39,272.01
60,204.80
-73,921.23
-13,716.43|
|---|---|
||25,555.58|
|**Scout Account 22-23**|**Amount**|
|---|---|
|OpeningBalance|6,704.00|
|Total Income|895.00|
|Total Expenditure|-7,599.00|
|Income minus Expenditure|-6,704.00|
|ClosingBalance|0.00|
|**Allocated Monies 22-23**|**Amount**|
|---|---|
|Capitaton||
|Jamboree Fund|-2,370.06|
|Roof Fund|0.00|
|Equipment Fund|-2,066.20|
|Minbus Fund|-4,520.21|
|Concrete Shed|-3,544.36|
|Lease|-3,000.00|
|Thankyou|-139.50|
|Total Allocated Funds|-15,640.33|
|**OSM Expense Account 22-23**|**Amount**|
|---|---|
|OpeningBalance|0.00|
|Total Income|11,862.91|
|Total Expenditure|-8,824.40|
|Income minus Expenditure|3,038.51|
|ClosingBalance|3,038.51|
|**Combined Accounts**|**Amount**|
|---|---|
|Combined Closingbalances|25,555.58|
|Less Allocated Funds|-15,640.33|
|Closingbalance on Equals|-0.40|
|||
|**Available Funds**|**9,914.85**|
Independent examiner's report on the
accounts
Section A
Independent Examiner's Report
Report to the trustees
1" Ferring Sea Scout (St Andrews) Group
On accounts for the year
onded
3110312023
Charlty no
Ilf any)
305883
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity (Ihe Trusf) for the year ended
Responsibilities and
basls of report
As the charitys trustees. you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(Ihe Act").
l port in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carying out my examination, I
have followed all the applicable Directs'ons given by the Charity Commission
under s8On 14515)(b) of the Act.
Independent he charity's gross income exceeded £250,000 and l am qualrfied to
examiner's statement undertake the examination by being a qualified member of [insert name of
applicable listed body]l. Delete I l rfnot applicable.
I have compl8te(J my examination. I confim) that no material matters have
Come to my attention in connection with the examination lolher than that
disdosed below ") which gives me cause to believe that in. any material
respect:
the accounting records were not kept in accordan with section 130
of the Charities Ad,. or
the accounts did not accord with Ihe accounting records. or
the accounls did not comply with the applicable requirements
on¢eming the form and ntent of accounts set oul in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'true and fair, view which is not a matter
considered as part of an independent examination.
I have no concems and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
' Please delete the words in the brnckets rfthoy do not apply.
Slgned:
ABAmold
Date:
27.06.2023
Name:
Adrian Amold
Relevant professlonal
qualification(s) or body
Client Revenue Billing Speaalist Manager for Equinrti Group
IER
Oct 2018
(If any):
Address:
43 Belloc Road, Littlehamplon. Wesl Sussex, BN17 7EZ
Section B
Disclosure
Only complete if the examiner needs lo highlight material matters of concern
(see CC32, Independent examination of charity accounts.. directions and
guidan for examiners).
Glve here brlef details of
any items that the
examiner wishes to
disclose.
No Concerns. Accounts in order.
IER
Oct 2018