2023-07-31-accounts - 1st Buxted (O'brien's Own) Scout Group

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Trustees’ annual report (including Directors’ report) for the period

From: Period start date 02/08/22

To: Period end date 01/08/23

Charity name: 1[st] Buxted (O’Brien’s Own) Scout Group

Charity registration number: 305838

Company number: n/a

Objectives and activities

	SORP reference
Summary of the purposes of the charity as set out in its governingdocument	Para 1.17	As an educational charity, the primary object of the trust is the instruction of young people in the principles of discipline, loyaltyandgood citizenship.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The aim of the ScoutAssociationis to promote thedevelopment ofyoung peopleinachieving their fullphysical,intellectual, social and spiritual potential,asindividuals, as responsiblecitizens andasmembersof their local,nationalandinternational communities. Themethod ofachievingthe aim of the Scout Associationistranslatedat the Group level intoanenjoyableandattractiveschemeof progressivetraining based on the Scout Promise,Law andMotto,guided by adult leadership.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38
Policy on social investment	Para 1.38

including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and performance

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Annual reports produced by the individual sections detailing activities and achievements were produced for scrutiny at the annual general meeting Bonfire night–Buxted community 2023 Overland Hike– 50k Hike for Scouts and Explorers (Two entered teams taking 1st& 2nd place) Cub/Scout/Beaver camps– Held throughout the year at various locations

Additional information (optional) You may choose to include further statements where relevant about:

Para 1.41 Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set

Para 1.41 Investment performance against objectives Other

Financial review

Review of the charity’s financial position at the end of theperiod	Para 1.21	Reserves of £79,782 were held at the end of the period, which maintains a comfortable amount to secure the ongoingcontinuation of thegroup.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Reserves are held as necessary to ensure its ongoing,day-to-day charitableactivitiescan be maintained for a12monthperiod.
Amount of reserves held	Para 1.22	£79,782
Reasons for holding zero reserves	Para 1.22	Not applicable
Details of fund materially in deficit	Para 1.24	Not applicable
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	Not applicable

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Subscriptions paid by Scouts, Cubs & Beavers. Fundraising - Firework display, raffle tickets Periodic donations, grant applications & legacies
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46	The Committee is aware of the main areas of risk. Areas of risk and the means to mitigate them are identified below:

Risk: General risks involved in the pursuit of scouting activities

Mitigation: Scouting pursuits naturally involve exposing adults and young people to risks; that is the nature of an activity-based ethos. Whilst it is impossible to counter every possible risk, it is possible to ensure that volunteers are adequately trained for their roles and are capable of identifying and managing risk in a sensible fashion. All new volunteers must subscribe to Disclosure and Barring Service checks and third party references are taken. The Ashdown District maintains a training manager and all Leaders follow a programme of modular training which includes risk identification, first aid and the safeguarding of children. Events are subject to their own risk assessments. Codes of Behaviour are used to educate and inform Leaders. Checks and core safety training are subject to renewal at regular Intervals.

Risk: Injury to leaders, supporters and members Mitigation: In conjunction with the mitigation applied to the general risks above, an annual census of the Group is submitted to the Ashdown District. This establishes a capitation fee, which is paid to the Scout Association. The capitation fee contributes to the Scout Association's national accident insurance policy, which provides necessary insurance to mitigate personal injury risk to Leaders, supporters and members.

Risk: Damage to the Scout hut building and or equipment. Mitigation: In the event that Group premises and/or property become unusable the Group would request the use of buildings, property and equipment from neighbouring organisations such as other Scout Groups. The Group has buildings and contents insurance in place to partially mitigate against permanent loss and the Quartermaster conducts an annual audit of the Group assets. The Group insurance is placed through the Scout Association insurance broker. The level of cover reflects as far as possible (within the capacity for meeting the insurance premium) the replacement cost of the refurbished building and its contents in the event of total loss.

Risk: Reduced income from fund raising Mitigation: The Group is primarily reliant upon income from subscriptions and fundraising. The Group does hold a reserve to ensure the continuity of

activities should there be a major reduction in income. The Committee could raise subscriptions to increase income on an on-going basis either temporarily or permanently. Risk: Reduction or loss of Leaders Mitigation: The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the Group as a whole there would have to be a closure of a section or in the worst case scenario the complete closure of the Group. Historically the Ashdown District in the Scouting organisation has provided excellent support to the Group during periods when local leaders have been unavailable. The Group would request assistance from Ashdown District in the event of any future difficulties. However, the section leaders have extensive experience of coordinating Group activities and do an excellent job maintaining an appropriate programme of activities. Risk: Financial irregularities Mitigation: Group finances are controlled by the Group Treasurer, who monitors and controls income and expenditure, which is largely conducted through the section leaders. The Group Treasurer maintains written accounts and produces regular financial updates to the Executive Committee. With regard to disbursements, all bank transfers require three authorised signatures. The Group produces annual accounts which are subject to independent inspection and which are submitted to the Scout District. All funds are held in cash using only mainstream banks or building societies. The land on which the Group hut is situated belongs to a community trust, the lonides Trust. The Trustees have already leased a significant area of the land in their care to a health centre. The objects of the trust also permit the appropriation of part of The land to build a village hall, the Group is in the final stages of entering into a replacement lease to reflect the new BCHT area extending to a term of 125 years. Other

Structure, governance and management

Description of charity’s trusts:
Type of governing document: for example,trust deed, memorandum and articles of association etc	Para 1.25	A Declaration of Trust, dated 1 October 1955 by the Boy Scouts Association Trust Corporation, incorporated under the Companies Act 1929 establishes the trust. The 'Policy, Organisation and Rules' of the Scout Association guides the establishment of the Group Executive Committee.
How is the charity constituted? for example limited company, unincorporated association, CIO	Para 1.25	The charity is constituted as a trust and run by the Group Executive. Members of the Group Executive Committee (the Committee) act collectively as the Charity Trustees of the Scout Group. They are responsible for the day-today management of the Scout Group and Committee members are legally and financiallyresponsible for its management.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Members of the Committee, having been subject to the selection criteria of the Policy, Organisation and Rules of the Scout Association are appointed as trustees.

Additional information (optional)

You may choose to include further statements where relevant about:

Para 1.51 Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity’s organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties

Other

Reference and administrative details

Charity name	1st Buxted(O’Brien’s Own) Scout Group
Other name the charityuses
Registered charitynumber	305838
Charity’s principal address	The Scout Hut, lonides Memorial Centre, Framfield Road, Buxted, East Sussex, TN22 4LE

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
Fraser Eastwood	GroupChair
Dave Roberts	GroupSecretary
Rebecca Turner	GroupTreasurer
Simon Morley	GroupScout Leader
Duncan Riley	Scout Leader
KerryWoolley	Beaver Leader
Emma Baggaly	Parent Representative
AndyPaterson	Parent Representative
Rachel Brocklebank	Parent Representative

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The company has taken advantage of the small companies’ exemption in preparing the report above.

The trustees declare that they have approved the trustees’ report (including directors’ report) above.

Signed on behalf of the charity’s trustees/directors

Signature(s) Full name(s) Fraser Eastwood

Position (for example Chairman Secretary, Chair, etc) ~~a~~ Date 25/03/2025 ~~OO~~

Profit and Loss 1st Buxted (O'Brien's Own) Scout Group Forthe year ended 31 July 2023 Tumover Activities- BEavers 4.67 Attivities- Scwt li.00) IL2I6SI BOnfirenightinTne CaThp- Be3r5 Camp- Capitation-Beaver5 Capitatlon-cubs C8pltatlon- Scouts Gwoup Carnp and l£ifvities alllfquipOmtHl[¢ Interest Income 241.00 115.00 1708.16 9838 l.U38.28 20.00 380.00 220.82 Otherfundrnisint Shopsales Subs- 8eavers 30087.58 6,125.45 4.643.56 Subs-cubs 3,732.31 19,GG7.11 Subs-scouts Tot•lT¥rtwer 80,978.93 Cost of Sales CostofGoodsSo5d1Shopl itttaic¥siafSales 1912JO Gross Profit Administrative Costs Artrffjvescosts-aéaver I89.60 ActDAtiescosts-Ctsb 561.76 ActMtIESCOSts- Scovts 066.95 6èOge5lsc3eS-ShirtsPurChaSe BonfireNlgh¢cosrs C3Thp costs- Beaver Camp Costs-cub Camp C05ts-Scouts Cawtstion Cleanins FuTrdraislngCI)sts Group CamplkLiwtie5tosts HfftRepalrs&P4•lntenènce H4rtRunpingExpEses-UrtPower,HeatiTrg 1Tr5urdnc 1276.69 3.989.97 136.25 1519.20 10,602.38 6.6H.96 485.72 304.49 1,633.65 7,430A9 2,1.22 2232.58 ITSoftwa¥e aod Con5umabit5 268.80 Ltr•dersitthifoN J.¥s%.s# Fbfftand LO 15t&JxtEd IO'grfEn¥ts*TrlS(tththw> 20fiw2023 Pa#elofR

Profit8ndLOSS Substrlptlons TatalAdMlhI5tratt09ts 535.89 4iAr2.01 Operatlng Proflt 34594.41 other Income A%hdown30 280.QO Tot•lOtharlncom• Proflt on ordlnary Advltles 8efore Taxatlon Profft afterTaxatlon 30074AI Profftand L¢ Isteuxitd IO'Drfen'sCknISC(thGroup 20Nov2023 Pa8e2of3

Balance Sheet 1st Buxted (O'Brien's Own) Scout Group As at31 July2023 31JUL2023 Fixed Assets Tan ComputerEquipment E4uiwentlPuriha5eand Repair) Leasehold Improvements Tot•lTangibieAssets 15.95 1,823.98 23,64B.00 21487.93 Ytstsi tixedA5sets CurrentAssets Cash atbankand in hand BBlnst Online 60,l57ts5 19.624.9a 75,781AS TreasurersAccoLtnt Totalcath atb3nk èndlnhand TotalCyrréritAssets 79.782AS Creditor5: amounts fallin Hlstori¢al AdjustmÈnt VAT due within one ear 7921657 14.820.6UI 74J95.Yt" TOtsICreditOfsi am0uffitsfallingduéthIMéy NètCurrentAss•ts (Liabiiitlesl 5J8&48 Totsl Assets less Current LlabllltSes 311,874.41 Net Assets 30,874AI Ca Ital and ReseNes Curyentyear EaTnlngs fotaieapltslartd k•sét 30.874.41 YIY,8¥4.41 Balant+Sheot 15tldI0.Brf'50njSCOulGF0Up ION2023 Pa8oiofl

Independent examinerfs report to the trustees of 1st Buxted IO'Brien<s Own) Scout group Scout Councll I report to the trustees on my examination of the accounts of the I st Buxted IO'Briengs Own) Scout group for the year ended 31st August 2023. Independent examlnerfs rt•tement I have completed my examlnatlon. I conftrm that no materlal matters have come to my attention in tonnection wlth the examlnation glvlng me cause to belleve that In any material respect: l. accounting record5 were not kept In respect of the I st Buxted IO'Briens's Ownl Scout group as requlred by sertlon 130 of the A¢t; or 2. the accounts do not accord wlth those records. I have no concerns and have come across no other matters In connectlon with the examlnation to which attentlon should be drawn in this report in order to enable a proper understandin8 of the account5 to be reached, SIGNED.. DATE: