## **Trustees’ annual report (including Directors’ report) for the period** **From: Period start date 02/08/22** **To: Period end date 01/08/23** ## **Charity name: 1[st] Buxted (O’Brien’s Own) Scout Group** **Charity registration number: 305838** ## **Company number: n/a** ## **Objectives and activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governingdocument|Para 1.17|As an educational charity, the primary object of the
trust is the instruction of young people in the
principles of discipline, loyaltyandgood citizenship.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The aim of the ScoutAssociationis to promote
thedevelopment ofyoung peopleinachieving
their fullphysical,intellectual, social and
spiritual potential,asindividuals, as
responsiblecitizens andasmembersof their
local,nationalandinternational communities.
Themethod ofachievingthe aim of the Scout
Associationistranslatedat the Group level
intoanenjoyableandattractiveschemeof
progressivetraining based on the Scout
Promise,Law andMotto,guided by adult
leadership.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||SORP reference| |---|---| |Policy on grant making|Para 1.38| |Policy on social investment|Para 1.38| including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and performance** |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Annual reports produced by the individual sections
detailing activities and achievements were produced
for scrutiny at the annual general meeting
**Bonfire night**–Buxted community 2023
**Overland Hike**– 50k Hike for Scouts and
Explorers (Two entered teams taking 1st& 2nd
place)
**Cub/Scout/Beaver camps**– Held throughout the
year at various locations|| |---|---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: Para 1.41 Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Other ## **Financial review** |Review of the charity’s
financial position at the end
of theperiod|Para 1.21|Reserves of £79,782 were held at the end of the
period, which maintains a comfortable amount to
secure the ongoingcontinuation of thegroup.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are held as necessary to ensure its
ongoing,day-to-day charitableactivitiescan be
maintained for a12monthperiod.| |Amount of reserves held|Para 1.22|**£79,782**| |Reasons for holding zero
reserves|Para 1.22|Not applicable| |Details of fund materially in
deficit|Para 1.24|Not applicable| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Not applicable| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Subscriptions paid by Scouts, Cubs & Beavers.
Fundraising - Firework display, raffle tickets
Periodic donations, grant applications & legacies| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|The Committee is aware of the main areas of risk.
Areas of risk and the means to mitigate them are
identified below:| ## **Risk: General risks involved in the pursuit of scouting activities** Mitigation: Scouting pursuits naturally involve exposing adults and young people to risks; that is the nature of an activity-based ethos. Whilst it is impossible to counter every possible risk, it is possible to ensure that volunteers are adequately trained for their roles and are capable of identifying and managing risk in a sensible fashion. All new volunteers must subscribe to Disclosure and Barring Service checks and third party references are taken. The Ashdown District maintains a training manager and all Leaders follow a programme of modular training which includes risk identification, first aid and the safeguarding of children. Events are subject to their own risk assessments. Codes of Behaviour are used to educate and inform Leaders. Checks and core safety training are subject to renewal at regular Intervals. **Risk: Injury to leaders, supporters and members** Mitigation: In conjunction with the mitigation applied to the general risks above, an annual census of the Group is submitted to the Ashdown District. This establishes a capitation fee, which is paid to the Scout Association. The capitation fee contributes to the Scout Association's national accident insurance policy, which provides necessary insurance to mitigate personal injury risk to Leaders, supporters and members. **Risk: Damage to the Scout hut building and or equipment.** Mitigation: In the event that Group premises and/or property become unusable the Group would request the use of buildings, property and equipment from neighbouring organisations such as other Scout Groups. The Group has buildings and contents insurance in place to partially mitigate against permanent loss and the Quartermaster conducts an annual audit of the Group assets. The Group insurance is placed through the Scout Association insurance broker. The level of cover reflects as far as possible (within the capacity for meeting the insurance premium) the replacement cost of the refurbished building and its contents in the event of total loss. **Risk: Reduced income from fund raising** Mitigation: The Group is primarily reliant upon income from subscriptions and fundraising. The Group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise subscriptions to increase income on an on-going basis either temporarily or permanently. **Risk: Reduction or loss of Leaders** Mitigation: The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the Group as a whole there would have to be a closure of a section or in the worst case scenario the complete closure of the Group. Historically the Ashdown District in the Scouting organisation has provided excellent support to the Group during periods when local leaders have been unavailable. The Group would request assistance from Ashdown District in the event of any future difficulties. However, the section leaders have extensive experience of coordinating Group activities and do an excellent job maintaining an appropriate programme of activities. **Risk: Financial irregularities** Mitigation: Group finances are controlled by the Group Treasurer, who monitors and controls income and expenditure, which is largely conducted through the section leaders. The Group Treasurer maintains written accounts and produces regular financial updates to the Executive Committee. With regard to disbursements, all bank transfers require three authorised signatures. The Group produces annual accounts which are subject to independent inspection and which are submitted to the Scout District. All funds are held in cash using only mainstream banks or building societies. The land on which the Group hut is situated belongs to a community trust, the lonides Trust. The Trustees have already leased a significant area of the land in their care to a health centre. The objects of the trust also permit the appropriation of part of The land to build a village hall, the Group is in the final stages of entering into a replacement lease to reflect the new BCHT area extending to a term of 125 years. Other ## **Structure, governance and management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document:
for example,trust deed,
memorandum and articles of
association etc|Para 1.25|A Declaration of Trust, dated 1 October 1955 by the
Boy Scouts Association Trust Corporation,
incorporated under the Companies Act 1929
establishes the trust. The 'Policy, Organisation and
Rules' of the Scout Association guides the
establishment of the Group Executive Committee.| |How is the charity
constituted?
for example limited company,
unincorporated association,
CIO|Para 1.25|The charity is constituted as a trust and run by the
Group Executive. Members of the Group Executive
Committee (the Committee) act collectively as the
Charity Trustees of the Scout Group. They are
responsible for the day-today management of the
Scout Group and Committee members are legally and
financiallyresponsible for its management.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Members of the Committee, having been subject to
the selection criteria of the Policy, Organisation and
Rules of the Scout Association are appointed as
trustees.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: Para 1.51 Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity’s organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Other ## **Reference and administrative details** |Charity name|**1st Buxted(O’Brien’s Own) Scout Group**| |---|---| |Other name the charityuses|| |Registered charitynumber|**305838**| |Charity’s principal address|The Scout Hut, lonides Memorial Centre, Framfield Road, Buxted, East
Sussex, TN22 4LE| ## **Names of the charity trustees who manage the charity** |
**Trustee name**|
**Office (if any)**|
**Dates acted if not**
**for whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**|| |---|---|---|---|---| |Fraser Eastwood|GroupChair|||| |Dave Roberts|GroupSecretary|||| |Rebecca Turner|GroupTreasurer|||| |Simon Morley|GroupScout Leader|||| |Duncan Riley|Scout Leader|||| |KerryWoolley|Beaver Leader|||| |Emma Baggaly|Parent Representative|||| |AndyPaterson|Parent Representative|||| |Rachel Brocklebank|Parent Representative|||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The company has taken advantage of the small companies’ exemption in preparing the report above.** **The trustees declare that they have approved the trustees’ report (including directors’ report) above.** **Signed on behalf of the charity’s trustees/directors** **Signature(s) Full name(s)** Fraser Eastwood **Position (for example** Chairman **Secretary, Chair, etc)** ~~a~~ **Date** 25/03/2025 ~~OO~~ Profit and Loss 1st Buxted (O'Brien's Own) Scout Group Forthe year ended 31 July 2023 Tumover Activities- BEavers 4.67 Attivities- Scwt li￿.00) IL2I6SI BOnfirenightin￿Tne CaThp- Be3￿r5 Camp- Capitation-Beaver5 Capitatlon-cubs C8pltatlon- Scouts Gwoup Carnp and l£ifvities alllfquipOm￿tHl[¢ Interest Income 241.00 115.00 1708.16 9838 l.U38.28 20.00 380.00 220.82 Otherfundrnisint Shopsales Subs- 8eavers 30087.58 6,125.45 4.643.56 Subs-cubs 3,732.31 19,GG7.11 Subs-scouts Tot•lT¥rtwer 80,978.93 Cost of Sales CostofGoodsSo5d1Shopl itttaic¥siafSales 1912JO Gross Profit Administrative Costs Artrffjvescosts-aéaver I￿89.60 ActDAtiescosts-Ctsb 561.76 ActMtIESCOSts- Scovts 066.95 6èOge5lsc3￿eS￿-ShirtsPurChaSe BonfireNlgh¢cosrs C3Thp costs- Beaver Camp Costs-cub Camp C05ts-Scouts Cawtstion Cleanins FuTrdraislngCI)sts Group CamplkLiwtie5tosts HfftRepalrs&P4•lntenènce H4rtRunpingExpEses-UrtPower,HeatiTrg 1Tr5urdnc 1276.69 3.989.97 136.25 1519.20 10,602.38 6.6H.96 485.72 304.49 1,633.65 7,430A9 2,1￿.22 2232.58 ITSoftwa¥e aod Con5umabit5 268.80 Ltr•dersitthifoN J.¥s%.s# Fbfftand LO￿ 15t&JxtEd IO'grfEn¥ts*TrlS(tththw> 20fiw2023 Pa#elofR Profit8ndLOSS Substrlptlons TatalAdMlhI5trat￿t09ts 535.89 4iAr2.01 Operatlng Proflt 34594.41 other Income A%hdown30 280.QO Tot•lOtharlncom• Proflt on ordlnary Advltles 8efore Taxatlon Profft afterTaxatlon 30074AI Profftand L¢ Isteuxitd IO'Drfen'sCknISC(thGroup 20Nov2023 Pa8e2of3 Balance Sheet 1st Buxted (O'Brien's Own) Scout Group As at31 July2023 31JUL2023 Fixed Assets Tan ComputerEquipment E4uiwentlPuriha5eand Repair) Leasehold Improvements Tot•lTangibieAssets 15.95 1,823.98 23,64B.00 21487.93 Ytstsi tixedA5sets CurrentAssets Cash atbankand in hand BBlnst Online 60,l57ts5 19.624.9a 75,781AS TreasurersAccoLtnt Totalcath atb3nk èndlnhand TotalCyrréritAssets 79.782AS Creditor5: amounts fallin Hlstori¢al AdjustmÈnt VAT due within one ear 7921657 14.820.6UI 74J95.Yt" TOtsICreditOfsi am0uffitsfallingdué￿thIM￿éy￿ NètCurrentAss•ts (Liabiiitlesl 5J8&48 Totsl Assets less Current LlabllltSes 311,874.41 Net Assets 30,874AI Ca Ital and ReseNes Curyentyear EaTnlngs fotaieapltslartd k•sét* 30.874.41 YIY,8¥4.41 Balant+Sheot 15t￿￿l￿dI0.Brf￿￿'50*njSCOulGF0Up ION￿2023 Pa8oiofl Independent examinerfs report to the trustees of 1st Buxted IO'Brien 20fiw2023 Pa#elofR Profit8ndLOSS Substrlptlons TatalAdMlhI5trat￿t09ts 535.89 4iAr2.01 Operatlng Proflt 34594.41 other Income A%hdown30 280.QO Tot•lOtharlncom• Proflt on ordlnary Advltles 8efore Taxatlon Profft afterTaxatlon 30074AI Profftand L¢ Isteuxitd IO'Drfen'sCknISC(thGroup 20Nov2023 Pa8e2of3 Balance Sheet 1st Buxted (O'Brien's Own) Scout Group As at31 July2023 31JUL2023 Fixed Assets Tan ComputerEquipment E4uiwentlPuriha5eand Repair) Leasehold Improvements Tot•lTangibieAssets 15.95 1,823.98 23,64B.00 21487.93 Ytstsi tixedA5sets CurrentAssets Cash atbankand in hand BBlnst Online 60,l57ts5 19.624.9a 75,781AS TreasurersAccoLtnt Totalcath atb3nk èndlnhand TotalCyrréritAssets 79.782AS Creditor5: amounts fallin Hlstori¢al AdjustmÈnt VAT due within one ear 7921657 14.820.6UI 74J95.Yt" TOtsICreditOfsi am0uffitsfallingdué￿thIM￿éy￿ NètCurrentAss•ts (Liabiiitlesl 5J8&48 Totsl Assets less Current LlabllltSes 311,874.41 Net Assets 30,874AI Ca Ital and ReseNes Curyentyear EaTnlngs fotaieapltslartd k•sét* 30.874.41 YIY,8¥4.41 Balant+Sheot 15t￿￿l￿dI0.Brf￿￿'50*njSCOulGF0Up ION￿2023 Pa8oiofl Independent examinerfs report to the trustees of 1st Buxted IO'Brien