2020-12-31-accounts

Trustees' Annual Report for the period

Period start date Period end date 1 1 2019 31 12 2019 From To

Section A Reference and administration details

Charity name 1[st] Hersham Scout Group Other names charity is known by 1[st] Hersham Scouts Registered charity number (if any) 305801 Charity's principal address The Scout Hut Burwood Close, Hersham, Surrey Postcode KT12 4JJ

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Michael Bennett	Chairman		Group Scout Council at AGM
	Brian Pereira	Treasurer		GroupScout Council at AGM
	Edward Grimsey	Scout Leader		Walton & Weybridge Scout District
	Sarah Hynds	Cub Scout Leader		Walton & Weybridge Scout District
	Nicola Neal	Beaver Scout Leader		Walton & Weybridge Scout District

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Bankers	Barclays	Walton on Thames Branch
Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

• (eg. trust deed, constitution)

How the charity is constituted

• (eg. trust, association, company)

Trustee selection methods

• (eg. appointed by, elected by)

The Group’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organization and Rules of The Scout Association. The Group is a trust, established under its rules which are common to all Scouts

• The Trustees are appointed in accordance with the Policy, Organization and Rules of The Scout Association

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group, which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities

The Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of his / her appointment, which include(but are not restricted to) :

• The maintenance of the Group’s property and equipment

• The raising of funds and the administration of the Group’s finances

• The insurance of persons, property and equipment

• Group public occasions

• Assisting with the recruitment of Leaders and other adult support

Supporting bodies:

Our supporting parent body is Walton & Weybridge Scout District, which is responsible for the overall management of scouting in Walton-on-Thames, Weybridge & Hersham

Risk and Internal Controls:

The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered

Section C Objectives and activities

The objectives of the group are as a unit of The Scout Association. The aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual Summary of the objects of the potentials, as individuals, as responsible citizens and as members of their charity set out in its local, national and international communities governing document

The method of achieving the Aim of The Association is by providing an enjoyable and attractive scheme of progressive training, based upon The Scout Promise and The Scout Law and guided by trained adult leadership. The Scout Group provides activities for 6 to 14 year olds and aims to support the provision of activities for 14 to 25 year-olds, through the District-managed Explorer Scout and Network Scout provisions

The Group meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

We are extremely grateful to many volunteers we have that help out with a number of events that we hold during the year. Many of these do not even have children in the Scouts movement anymore but they still contribute which is always well received. Without their help and those of the parents whose children are active Scouts we wouldn’t be able to do as much as we do in terms of outbound events.

You may choose to include further statements, where relevant, about:

Where appropriate we will continually look to Elmbridge and other organisations for any grants that we can take advantage of to help support our aims and objectives of the group.

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

Section D Achievements and performance

Section D Achievements and erformance p

Summary of the main The past year has seen a continued strong membership. We remain the achievements of the charity largest of the 7 groups in Walton & Weybridge Scout District. during the year Notable highlights are Beavers Thames Mariners bell boating was held in April 2019.which was the first water-based activity carried out in Beavers. The Beavers leader (Nicola) achieved nights away permit- for indoors which was great news. Cubs The majority of the Cubs took part in Dry Slope skiing at Sandown. They did 3 x 2 hour lessons over 3 Wednesday evenings. They started on the learner slope & the majority were on the large slope by the end of the 3 weeks, amazing! For those who didn't do skiing we did a mixture of Golf lessons with a pro golfer & Safari Golf at Hersham Golf Club, and an evening of games at the hut. We also had 3 camps, 1 night Survival camp at Walton Firs, District camp at Polyapes & Pack camp at Walton Firs. Taking part in lots of activities, fire lighting, wide games, cooking & taking part in the Jubilee cup. Scouts Following on from previous years the Scout group once again ran the highly successful Beer Festival in July at its new venue at Vaux Mead. In choosing this new location we were able to provide more facilities and capacity. It met all our expectations and was extremely well attended and has now set the benchmark for further festivals in the future. During the year there were numerous activities and events: An Expedition Challenge (January) - Wye Valley, South Wales Advanced Camp (February) - Cairngorms, Scotland Ski Trip (April) - Zermatt, Switzerland Whitsun Camp (May) - Cornwall Summer Camp (August) - Snowdonia, North Wales Survival Camp (October) - Box Hill Outdoor Laser Challenge (December) - Essex Plus a couple of District-run activities (football competition, water activities day) and 39 weekly meetings in between. In December 2019 we undertook an online governance review from a company called Digiboard. Every member of the exec team was asked to complete the review with their feedback on a series of searching questions remained anonymous to everyone. This gave everyone the opportunity to be very open and candid about their comments and thoughts on a number of issues. The service provider then gave us a summary of the findings which we have discussed as a group and implemented some of the ideas and findings.

Section E Financial review

Brief statement of the

charity’s policy on reserves

The Group’s policy on reserves is to hold sufficient resources to continue the Charitable Activities of the Group, should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 2 year’s primary running costs, circa £20,000

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

• the charity’s principal sources of funds (including any fundraising);

Subscriptions are charged within the group for membership, to cover the immediate running costs of the Group and a yearly administrative charge by Walton & Weybridge District, Surrey County Scout Council and The Scout Association which are reviewed on a an annual basis. These subscriptions do not unduly restrict membership and it is the Group’s principle that no one should be excluded from scouting, because of their inability to pay membership subscriptions or camp fees.

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Brian Perreira Full name(s) Michael Bennett Position (eg Secretary, Chair, Chairman Treasure etc) Date 10th April 2021

CUAIIIY CC16• l Janwry 2020 T• 31 Oecember 2020 L•ll￿aT Al R•<•l Membership subcriptions InTrJesimenl Ihcome O¢)nètion l Grant5 14771 14.7n 365 10,$86 7.798 27.665 22,OaO SJ iO,S81 7,738 z?.Ms 3.172 47,J05 169,467 sundry Sub 14t•llGross incomefvAAI SJ Al A65•1 •nd In¥M¢m•ni 5alrt. IM• Sub tot 64.1 64.JQ4 23&15J AIP• Piemises liwties Fund raisln qxpenses Admin I tsiat41shment exwnses 08d es Sund 4.411 41 120.369 5,910 •70 377 13J97 10.207 13197 10.Z07 411 34￿1 118,498 A4 A￿¢1 and an￿lMent pwth•stK J03 14,X13 118A98 29WI 29.101 20,355 AS TranifeF5 b•tw•tn lund5 A6C•sh lutyds l•st year end 70.523 iooJ 70.523 ICQJ25 50,168 CCXX R140)xrts ISSI 28107r2021

Unrestri¢t•d funds t• nerest £ 84.7ZI 15,562 42 Re5tritted fuThd5 Endowment lund5 to neawest £ Caie8orl 81 C•sh funds 8aTrk A¢<tyni Natwjnal sawn Cash irb Hand IIXl,31S fvnds l￿d% D¢tal Fthd tt+whkh Currnht v•l¥• on•1 D•t•115 nd to whkh Curv•ht v•M D•tills Prtmis¢s uii Au•ts r•takn•d loi th•¢h•rlrfi own us• Un￿rrIcted VnrestrKted 75,000 1167B 15.91 3,603 ui Fund io whkh Wh•n due Oei•lls oni BS U•bllltkn 5I8ne4J by one or iwo trustee50 behall ol al Ihe trustees 5tinal Print Namè Oaieof approv• zs CCXX R2 ISSI 28K)712Wdl

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of H&CsHftr4 ￿- GYtfL)i On accounts for the year ended Charity no (if any) Set out on pages I report to the trustees on my examination of charity ("the Trusf'l for the year ended Èl Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basls of report of the accounts in accordance with the requirements ofthe Charities Act 2011 ("the Acf). he acc unts of the above I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I havè followed the applicable Directions given by the Charity Commission under section 145151(bl of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gives me cause to believe that iri, any material respect". accounting records were not kept in aGGordance with section 130 of the Act or the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding ofthe accounts to be reached. Please elet the words in the brackèts if they do not apply. Independent examinerfs statement Signed: Date: Name: RH/&/F Relevant professional qualification(sl or body (if any): fy t4iUoTr- Address: kJrH L￿￿1 S IER October 2018

Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32. Independent Éxarnination of charity accounts.. directions and guidance for exarniners). Give here brief details of any itoms that the examiner wishes to disclose. NIA IER October 2018