2025-03-31-accounts

Trustees’ Annual Report for the period

From 01 04 2024 To 31 03 2025

Charity name: 3[rd] Staines Scout Group

Charity registration number: 305796

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The objectives of the group are as a unit of the Scout Association. The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	We have provided a full and active programme across all 3 sections all year. We have maintained a good balance between our plans for improvement of the premises, cash flow and fund raising with concentration on leadership and recruitment. Subscriptions are charged for membership to cover immediate running costs of the Group and these do not unduly restrict membership. The Group follows the principle that no one should be excluded because of their inability to pay membership subscriptions. Two key principles, demonstrate that Scouting's aims are for the public benefit, are that through the Scouting method young people develop towards their full potential and that there is a clear link between the benefits for young people and the purpose of Scouting. The safety of young people is taken very seriously and the benefits Scouting activities provide far outweigh the risks. Any private benefits from Scouting are incidental, other than to those as a beneficiary.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	All Trustees have undertaken appropriate training as part of their induction into the Scout Organisation.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
		N/A
	Para 1.38
Policy on grant making

N/A Para 1.38 Policy on social investment including program related investment N/A Para 1.38 Contribution made by volunteers N/A Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	This year has seen the group contnue to deliver a more normal programme of actvity. Member numbers have stayed largely the same across the year. Programmes and camps are running well, with good engagement and support from parents. Changes to the Trustee set up are in the process of embedding. Inital deposits have been taken for the Norway trip which is a huge part of the 3rdStaines programme ofering a truly view expanding experience for our young people.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	N/A
Performance of fundraising activities against objectives set	Para 1.41	N/A
Investment performance against objectives	Para 1.41	N/A

N/A

Other

Financial Review

Review of the charity’s financial position at the end of theperiod	Para 1.21	The fnancial positon of the group is very strong at the end of the year. The group is very lucky to have such a commited group of people delivering its excellent programme who are commited to maximisingthe Group’s resources.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	At the end of the year the Group held circa £70k in respect of Unrestricted Funds, more than would normally be considered necessary. As such, circa £40k is kept in a high interest account. There is £8k in Restricted Funds at the end of the year relatng to deposits for the Norwaytrip.
Amount of reserves held	Para 1.22	At the end of the year the Group is holding £79k in current net assets(essentallycash at bank),of which £8k is restricted.
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	There are no concerns about the going concern status of this charity.

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	The principal sources of income are membership subscriptons, fundraising (supported by Gif Aid) and occasional grants.
Investment policy and objectives including any social investment policy adopted	Para 1.46	The Group's Income and Expenditure is relatvely small and therefore does not have sufcient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low-risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societes.
A description of the principal risks facing the charity	Para 1.46	The Group Executve Commitee has identfed the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitgate against them. The main areas of concern that have been identfed are:  Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisatons such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisatons. The Group has sufcient buildings and contents insurance in place to mitgate against permanent loss, Injury to leaders, helpers, supporters and members. The Group through the capitaton fees contributes to the Scout Associatons natonal accident insurance policy. Risk Assessments are undertaken before all actvites.  Reduced income from fund raising. The Group is primarily reliant upon income from subscriptons and fundraising. The group does hold a reserve to ensure the contnuity of actvites should there be a major reducton in income. The Commitee could raise the value of subscriptons to increase the income to the

group on an ongoing basis, either temporarily or permanently.  Reduction or loss of leaders. The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole, then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.  Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. N/A Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	The Group's governing documents are those of the The Scout Associaton. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Associaton and The Policy, Organisaton and Rules of The Scout Associaton.
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	The Group is a charity established under its rules which are common to all Scouts.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The Trustees are appointed in accordance with the Policy, Organisaton and Rules of The Scout Associaton.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	The Group is managed by the Group Trust Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educatonal charity. As charity trustees they are responsible for complying with legislaton applicable to charites. This includes the registraton, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trust Board consists of up to 12 Trustees including the Chair, and Treasurer Roles. Inducton starts with a DBS, then you have access to the ‘ My Membership’ Scout system with its online ‘learning’ modules.
The charity’s organisational structure and any wider network with which the	Para 1.51	The Group's governing documents are those of The Scout Associaton. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Associaton and The Policy, Organisaton and Rules of The Scout Associaton.

charity works
Relationship with any related parties	Para 1.51	N/A
Other		N/A

Reference and Administrative details

Charity name 3rd Staines Scout Group Other name the charity uses Registered charity number 305796 Charity’s principal address 15 Westbourne Road Staines Middx TW18 1HF

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Bob Knight	Group Lead Volunteer
	Graham Peterkin	Group Chairman
	Lorraine Hyman	Parent
	Mel Warren	Parent
	Roger Dix	Group President
	Adam Pow	Parent
	Sarah Drabwell	Group Treasurer

– Corporate trustees names of the directors at the date the report was approved Director name

None

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and	addresses of advisers (Optional information)	addresses of advisers (Optional information)
Type of adviser	Name Address
Bankers	Barclays Bank PLC	71 High Street,Staines
Examiner	CP Mason	1 Royal Crescent, London W11 4SL
Name of chief executive or names of senior staff members (Optional information)

N/A

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc)

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Date
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3rd Staines Scout Group 305796 Receipts and Payments Account

		Year start date	Year start date	Year end date 31st March 2025
	For the year from	1st April 2024	To
Receipts and payments
Receipts	£ 14,515 - - 5,489 64 20,068 - - - 2,108 - - 2,108 573 112 - 685 941 - - - 941 23,802 - 23,802 Unrestricted funds	2024/25 £ £ - - - - - - - - 7,585 - 7,585 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 7,585 - - - 7,585 - Restricted funds Endowment funds		Total funds £	2023/24 Total funds £
Donations, legacies and similar income		- - - - 7,585 7,585 - - - - - - - - - - - - -	- - - - - - - - - - - - - - - - - - - - - - -	14,515 - - 5,489 7,649 27,653 - - - - 2,108 - - 2,108 573 112 - 685 941 - - - 941
Membership subscriptions	14,515				13,854
Donations	-				-
Legacies	-				-
Gift Aid	5,489				5,815
Other similar income	64				45
Sub total	20,068				19,714
Grants
Maintenenace grant	-				-
Other grants					-
Sub total	-				-
Fundraising events (gross)
Sections	-				-
Fairs	2,108				2,120
Biathlon	-				-
Other fundraising activities	-				127
Sub total	2,108				2,247
Scout hut income
Hire of building	573				152
Hire of equipment	112				279
Other Scout hut income	-
Sub total	685				431
Investment income
Bank interest	941				407
Building Society interest	-				-
The Scout Association Short Term Investment Service	-				108
Other investment income	-				-
Sub total	941				515
Total Gross Income Asset and investment sales, etc. Total receipts
		7,585	-	31,387	22,907
		-	-	-
					-
	23,802	7,585	-	31,387	22,907

LT700003 July 2021)

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3rd Staines Scout Group 305796 Receipts and Payments Account

Year start date Year end date For the year 31st March 1st April 2024 To from 2025

Receipts and payments

Payments	£ 5,394 4,630 375 - 272 1,222 1,572 283 1,361 77 1,391 - - 4,669 540 - 21,786 424 - - 424 22,210 - 22,210 1,592 69,376 70,968 Unrestricted funds	2024/25 £ £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 7,585 - - 455 - 8,040 - Restricted funds Endowment funds	2024/25 £ £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 7,585 - - 455 - 8,040 - Restricted funds Endowment funds	Total funds £	2023/24 Total funds £
Charitable Payments		- - - - - - - - - - - - - - - - -	- - - - - - - - - - - - - - - - - - - - - -	5,394 4,630 375 - 272 1,222 1,572 283 1,361 77 1,391 - - 4,669 540 - 21,786 424 - - - 424
Membership subscriptions paid on (National/County/Area/District)	5,394				5,065
Youth programme and activities	4,630				4,146
Adult support and training	375				-
Rent	-				-
Water and Sewerage	272				354
Electricity and Gas	1,222				2,427
Insurance	1,572				1,606
Repairs and Renewals	283				4,190
Materials and equipment	1,361				1,856
Printing and photocopying	77				-
Contribution to camp costs	1,391				1,252
Uniforms	-				149
AGM and trustee expenses	-				12
Minibus and transport	4,669				6,725
Sundry	540				669
	-				-
Sub total	21,786				28,451
Fundraising expenses
Fairs	424				72
Other fundraising costs					186
Lottery costs	-				-
	-				-
Sub total	424				258
Total Gross Expenditure Total payments Net of receipts/(payments) Transfers between funds Cash funds last year end Cash funds this year end Asset and investment purchases etc
		-	-	22,210	28,709
		-	-	-
					-
		-	-	22,210	28,709
	1,592	7,585 455 8,040	- - - -	9,177 - 69,831 79,008	- 5,802
					-
	69,376				75,633
	70,968				69,831

LT700003 July 2021)

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3rd Staines Scout Group 305796 Receipts and Payments Account

For the year from

Year start date

1st April 2024

To

Year end date 31st March 2025

Statement of assets and liabilities at the end of the year

31st March 2025

31st March 2024

	Unrestricted		Restricted		Endowment		Total funds		Total funds
	funds		funds		funds
	£		£		£		£		£
Cash funds
Bank current account	5,458		8,040		-		13,498		7,932
Bank deposit account	65,510		-		-		65,510		61,899
Building society account	-		-		-		-		-
The Scout Association Short Term
Investment Service	-		-		-		-		-
Cash/Floats	-		-		-		-		-
Total cash funds	70,968		8,040		-		79,008		69,831
(agree balances with receipts andpayments a/c)	ok		ok		ok		ok		ok
Other monetary assets
Tax claim	-		-		-		-		-
Debts due from the
County/Area/District/Group	-		-		-		-		-
Insurance claim	-		-		-		-		-
Sub total	-		-		-		-		-
Investment assets
Investment property - detail	-		-		-		-		-
Quoted investments	-		-		-		-		-
Other investments - detail	-		-		-		-		-
Sub total	-		-		-		-		-
Non monetary assets for
Badge stock ~~charity's own use~~	-		-		-		-		-
Shop stock	-		-		-		-		-
Other stock	-		-		-		-		-
Land and buildings	185,000		-		-		185,000		185,000
Motor vehicles	9,600		-		-		9,600		12,000
Scouting equipment, furniture etc	48,000		-		-		48,000		60,000
Other	-		-		-		-		-
Sub total	242,600		-		-		242,600		257,000
Liabilities
Accounts not yet paid	-		-		-		-		-
Expenses incurred but not invoiced	-		-		-		-		-
Subscriptions not yet paid	-		-		-		-		-
Loan - detail	-		-		-		-		-
Other liabilities	-		-		-		-		-
Sub total	-		-		-		-		-
Total net assets	313,568		8,040		-		321,608		326,831

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on …....................... and signed on their behalf by

Print Name

Chair

Treasurer

Signature

LT700003 July 2021)

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INDEPENDENT EXAMINER, RTT THE TR STEES OF THE THIRD STAINES SCOUT GROUP I report to the Trustees on my examination of the accounts of the Group for the year ended 31st March 2025 which comprise the Receipts and Payments Account and Statement of Assets and Liabilities. This report is made solely to the Twstees in accordance with Section 145 of the Charities Act 2011 (the Act)- My work has been undertaken so that I may state to the charity's trustees those matters I am required to state to them in an Independent Examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume any responsibility to anyone other than the charity and the charity's Trustees for my examination work. RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER The Group's trustees are responsible for the preparation of the accounts in accordan¢e with the requirements of the Charities Act 2011 ('the Act,). They consider that an audrt is not required for this year under section 144(2) of the Act and that an independent examination is needed. It is my responsibility to examine the accounts under section 145 of the Act, to follow the procedures laid down in the General Directions given by the Charity Commissioner under section 145(5){b) of the Act and to state whether particular matters have come to my attention. BASIS OF INDEPENDENT EXAMINER'S REPORT My examination was Carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group and comparison of the accounts presented with Ihose records. It also includes consideration of any unusual Items or disclosures in the accounts and the seeking of explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts. INDEPENDENT EXAMINER'S STATEMENT I have completed my examination. In connection with my examination, I confirm that no matters have come to my attention.. (1) which gives me reasonable cause to believe that, in any material respect, the requirements.. to keep accounting records in accordance with section 130 of the Act., and to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met., or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. C P Mason FCA 1 Royal Crescent London W114SL Date: 10 July 2025