## **Trustees’ Annual Report for the period** **From 01 04 2024 To 31 03 2025** ## **Charity name: 3[rd] Staines Scout Group** ## **Charity registration number: 305796** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objectives of the group are as a unit of the Scout
Association.
The Aim of The Scout Association is to promote the development
of young people in achieving their full physical, intellectual,
social and spiritual potentials, as individuals, as responsible
citizens and as members of their local national and international
communities.
The method of achieving the Aim of the Association is by
providing an enjoyable and attractive scheme of progressive
training, based on the Scout Promise and Law and guided by
adult leadership.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|We have provided a full and active programme across all 3
sections all year.
We have maintained a good balance between our plans for
improvement of the premises, cash flow and fund raising with
concentration on leadership and recruitment.
Subscriptions are charged for membership to cover immediate
running costs of the Group and these do not unduly restrict
membership. The Group follows the principle that no one should
be excluded because of their inability to pay membership
subscriptions.
Two key principles, demonstrate that Scouting's aims are for the
public benefit, are that through the Scouting method young
people develop towards their full potential and that there is a
clear link between the benefits for young people and the
purpose of Scouting.
The safety of young people is taken very seriously and the
benefits Scouting activities provide far outweigh the risks. Any
private benefits from Scouting are incidental, other than to those
as a beneficiary.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All Trustees have undertaken appropriate training as part of their
induction into the Scout Organisation.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |||**N/A**| ||Para 1.38|| |Policy on grant making||| **N/A** Para 1.38 Policy on social investment including program related investment **N/A** Para 1.38 Contribution made by volunteers **N/A** Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|This year has seen the group contnue to deliver a more normal
programme of actvity. Member numbers have stayed largely the
same across the year.
Programmes and camps are running well, with good engagement
and support from parents.
Changes to the Trustee set up are in the process of embedding.
Inital deposits have been taken for the Norway trip which is a
huge part of the 3rdStaines programme ofering a truly view
expanding experience for our young people.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|
**N/A**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**N/A**| |Investment performance
against objectives|Para 1.41|**N/A**| **N/A** Other ## **Financial Review** |Review of the charity’s
financial position at the end
of theperiod|Para 1.21|The fnancial positon of the group is very strong at the end of
the year. The group is very lucky to have such a commited group
of people delivering its excellent programme who are commited
to maximisingthe Group’s resources.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|At the end of the year the Group held circa £70k in respect of
Unrestricted Funds, more than would normally be considered
necessary. As such, circa £40k is kept in a high interest account.
There is £8k in Restricted Funds at the end of the year relatng to
deposits for the Norwaytrip.| |Amount of reserves held|Para 1.22|At the end of the year the Group is holding £79k in current net
assets(essentallycash at bank),of which £8k is restricted.| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are no concerns about the going concern status of this
charity.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The principal sources of income are membership subscriptons,
fundraising (supported by Gif Aid) and occasional grants.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The Group's Income and Expenditure is relatvely small and
therefore does not have sufcient funds to invest in longer-term
investments such as stocks and shares. The Group has therefore
adopted a low-risk strategy to the investment of its funds. All
funds are held in cash using only mainstream banks or building
societes.| |A description of the principal
risks facing the charity|Para 1.46|The Group Executve Commitee has identfed the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitgate against
them.
The main areas of concern that have been identfed are:

Damage to the building, property and equipment. The
Group would request the use of buildings, property
and equipment from neighbouring organisatons such
as the church, community centre and other Scout
Groups. Similar reciprocal arrangements exist with
these organisatons. The Group has sufcient
buildings and contents insurance in place to mitgate
against permanent loss, Injury to leaders, helpers,
supporters and members. The Group through the
capitaton fees contributes to the Scout Associatons
natonal accident insurance policy. Risk Assessments
are undertaken before all actvites.

Reduced income from fund raising. The Group is
primarily reliant upon income from subscriptons and
fundraising. The group does hold a reserve to ensure
the contnuity of actvites should there be a major
reducton in income. The Commitee could raise the
value of subscriptons to increase the income to the| group on an ongoing basis, either temporarily or permanently.  Reduction or loss of leaders. The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole, then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.  Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. **N/A** Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|The Group's governing documents are those of the The Scout
Associaton. They consist of a Royal Charter, which in turn gives
authority to the Bye Laws of the Associaton and The Policy,
Organisaton and Rules of The Scout Associaton.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|The Group is a charity established under its rules which are
common to all Scouts.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The Trustees are appointed in accordance with the Policy,
Organisaton and Rules of The Scout Associaton.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
The Group is managed by the Group Trust Board, the members of
which are the ‘Charity Trustees’ of the Scout Group which is an
educatonal charity. As charity trustees they are responsible for
complying with legislaton applicable to charites. This includes
the registraton, keeping proper accounts and making returns to
the Charity Commission as appropriate.
The Trust Board consists of up to 12 Trustees including the Chair,
and Treasurer Roles.
Inducton starts with a DBS, then you have access to the ‘ My
Membership’ Scout system with its online ‘learning’ modules.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the|Para 1.51|The Group's governing documents are those of The Scout
Associaton. They consist of a Royal Charter, which in turn gives
authority to the Bye Laws of the Associaton and The Policy,
Organisaton and Rules of The Scout Associaton.| |charity works||| |---|---|---| |Relationship with any
related parties|Para 1.51|**N/A**| |Other||**N/A**| ## **Reference and Administrative details** Charity name 3rd Staines Scout Group Other name the charity uses Registered charity number 305796 Charity’s principal address 15 Westbourne Road Staines Middx TW18 1HF ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Bob Knight|Group Lead Volunteer||| ||Graham Peterkin|Group Chairman||| ||Lorraine Hyman|Parent||| ||Mel Warren|Parent||| ||Roger Dix|Group President||| ||Adam Pow|Parent||| ||Sarah Drabwell|Group Treasurer||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** ## **None** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and**|**addresses of advisers (Optional information)**|**addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**|**Name**
**Address**|| |Bankers|Barclays Bank PLC|71 High Street,Staines| |Examiner|CP Mason|1 Royal Crescent, London W11 4SL| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| N/A ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Position (eg Secretary, Chair, etc)** **----- Start of picture text -----**
Date
**----- End of picture text -----**
## **3rd Staines Scout Group 305796 Receipts and Payments Account** |||Year start date|Year start date|Year end date
**31st March**
**2025**|| |---|---|---|---|---|---| ||**For the year**
**from**|**1st April 2024**|**To**||| ||||||| |**Receipts and payments**|||||| |**Receipts**|**£**
**14,515**
**-**
**-**
**5,489**
**64**
**20,068**
**-**
**-**
**-**
**2,108**
**-**
**-**
**2,108**
**573**
**112**
**-**
**685**
**941**
**-**
**-**
**-**
**941**
**23,802**
**-**
**23,802**
**Unrestricted**
**funds**|**2024/25**
**£**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**7,585**
**-**
**7,585**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**7,585**
**-**
**-**
**-**
**7,585**
**-**
**Restricted**
**funds**
**Endowment**
**funds**||**Total funds**
**£**|**2023/24**
**Total funds**
**£**| |**Donations, legacies and similar**
**income**||**-**
**-**
**-**
**-**
**7,585**
**7,585**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**14,515**
**-**
**-**
**5,489**
**7,649**
**27,653**
**-**
**-**
**-**
**-**
**2,108**
**-**
**-**
**2,108**
**573**
**112**
**-**
**685**
**941**
**-**
**-**
**-**
**941**|| |Membership subscriptions|**14,515**||||**13,854**| |Donations|**-**||||**-**| |Legacies|**-**||||**-**| |Gift Aid|**5,489**||||**5,815**| |Other similar income|**64**||||**45**| |**Sub total**|**20,068**||||**19,714**| |**Grants**|||||| |Maintenenace grant|**-**||||**-**| |Other grants|||||**-**| |**Sub total**|**-**||||**-**| |**Fundraising events (gross)**|||||| |Sections|**-**||||**-**| |Fairs|**2,108**||||**2,120**| |Biathlon|**-**||||**-**| |Other fundraising activities|**-**||||**127**| |**Sub total**|**2,108**||||**2,247**| |**Scout hut income**|||||| |Hire of building|**573**||||**152**| |Hire of equipment|**112**||||**279**| |Other Scout hut income|**-**||||| |**Sub total**|**685**||||**431**| |**Investment income**|||||| |Bank interest|**941**||||**407**| |Building Society interest|**-**||||**-**| |The Scout Association Short Term
Investment Service|**-**||||**108**| |Other investment income|**-**||||**-**| |**Sub total**|**941**||||**515**| |**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**|||||| |||**7,585**|**-**|**31,387**|**22,907**| |||**-**|**-**|**-**|| ||||||**-**| ||||||| ||**23,802**|**7,585**|**-**|**31,387**|**22,907**| LT700003 July 2021) 1 of 3 ## **3rd Staines Scout Group 305796 Receipts and Payments Account** Year start date Year end date **For the year 31st March 1st April 2024 To from 2025** ## **Receipts and payments** |**Payments**|**£**
**5,394**
**4,630**
**375**
**-**
**272**
**1,222**
**1,572**
**283**
**1,361**
**77**
**1,391**
**-**
**-**
**4,669**
**540**
**-**
**21,786**
**424**
**-**
**-**
**424**
**22,210**
**-**
**22,210**
**1,592**
**69,376**
**70,968**
**Unrestricted**
**funds**|**2024/25**
**£**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**7,585**
**-**
**-**
**455**
**-**
**8,040**
**-**
**Restricted**
**funds**
**Endowment**
**funds**|**2024/25**
**£**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**7,585**
**-**
**-**
**455**
**-**
**8,040**
**-**
**Restricted**
**funds**
**Endowment**
**funds**|**Total funds**
**£**|**2023/24**
**Total funds**
**£**| |---|---|---|---|---|---| |**Charitable Payments**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**5,394**
**4,630**
**375**
**-**
**272**
**1,222**
**1,572**
**283**
**1,361**
**77**
**1,391**
**-**
**-**
**4,669**
**540**
**-**
**21,786**
**424**
**-**
**-**
**-**
**424**|| |Membership subscriptions paid on
(National/County/Area/District)|**5,394**||||**5,065**| |Youth programme and activities|**4,630**||||**4,146**| |Adult support and training|**375**||||**-**| |Rent|**-**||||**-**| |Water and Sewerage|**272**||||**354**| |Electricity and Gas|**1,222**||||**2,427**| |Insurance|**1,572**||||**1,606**| |Repairs and Renewals|**283**||||**4,190**| |Materials and equipment|**1,361**||||**1,856**| |Printing and photocopying|**77**||||**-**| |Contribution to camp costs|**1,391**||||**1,252**| |Uniforms|**-**||||**149**| |AGM and trustee expenses|**-**||||**12**| |Minibus and transport|**4,669**||||**6,725**| |Sundry|**540**||||**669**| ||**-**||||**-**| |**Sub total**|**21,786**||||**28,451**| |**Fundraising expenses**|||||| |Fairs|**424**||||**72**| |Other fundraising costs|||||**186**| |Lottery costs|**-**||||**-**| ||**-**||||**-**| |**Sub total**|**424**||||**258**| |**_Total Gross Expenditure_**
**_Total payments_**
**_Net of receipts/(payments)_**
**Transfers between funds**
**Cash funds last year end**
**_Cash funds this year end_**
**Asset and investment**
**purchases etc**|||||| |||**-**|**-**|**22,210**|**28,709**| |||**-**|**-**|**-**|| ||||||**-**| ||||||| |||**-**|**-**|**22,210**|**28,709**| ||||||| ||**1,592**|**7,585**
**455**
**8,040**|**-**
**-**
**-**
**-**|**9,177**
**-**
**69,831**
**79,008**|**- 5,802**| ||||||**-**| ||**69,376**||||**75,633**| ||**70,968**||||**69,831**| LT700003 July 2021) 2 of 3 # **3rd Staines Scout Group 305796 Receipts and Payments Account** **For the year from** Year start date **1st April 2024** **To** Year end date **31st March 2025** ## **Statement of assets and liabilities at the end of the year** **31st March 2025** **31st March 2024** ||**Unrestricted**||**Restricted**||**Endowment**||**Total funds**||**Total funds**|| |---|---|---|---|---|---|---|---|---|---|---| ||**funds**||**funds**||**funds**|||||| ||**£**||**£**||**£**||**£**||**£**|| |**Cash funds**||||||||||| |Bank current account|**5,458**||**8,040**||**-**||**13,498**||**7,932**|| |Bank deposit account|**65,510**||**-**||**-**||**65,510**||**61,899**|| |Building society account|**-**||**-**||**-**||**-**||**-**|| |The Scout Association Short Term||||||||||| |Investment Service|**-**||**-**||**-**||**-**||**-**|| |Cash/Floats|**-**||**-**||**-**||**-**||**-**|| |**Total cash funds**|**70,968**||**8,040**||**-**||**79,008**||**69,831**|| |(agree balances with receipts andpayments a/c)|ok||ok||ok||ok||ok|| |**Other monetary assets**||||||||||| |Tax claim|**-**||**-**||**-**||**-**||**-**|| |Debts due from the||||||||||| |County/Area/District/Group|**-**||**-**||**-**||**-**||**-**|| |Insurance claim|**-**||**-**||**-**||**-**||**-**|| |**Sub total**|**-**||**-**||**-**||**-**||**-**|| |**Investment assets**||||||||||| |Investment property - detail|**-**||**-**||**-**||**-**||**-**|| |Quoted investments|**-**||**-**||**-**||**-**||**-**|| |Other investments - detail|**-**||**-**||**-**||**-**||**-**|| |**Sub total**|**-**||**-**||**-**||**-**||**-**|| |**Non monetary assets for**||||||||||| |Badge stock
~~**charity's own use**~~|**-**||**-**||**-**||**-**||**-**|| |Shop stock|**-**||**-**||**-**||**-**||**-**|| |Other stock|**-**||**-**||**-**||**-**||**-**|| |Land and buildings|**185,000**||**-**||**-**||**185,000**||**185,000**|| |Motor vehicles|**9,600**||**-**||**-**||**9,600**||**12,000**|| |Scouting equipment, furniture etc|**48,000**||**-**||**-**||**48,000**||**60,000**|| |Other|**-**||**-**||**-**||**-**||**-**|| |**Sub total**|**242,600**||**-**||**-**||**242,600**||**257,000**|| |**Liabilities**||||||||||| |Accounts not yet paid|**-**||**-**||**-**||**-**||**-**|| |Expenses incurred but not invoiced|**-**||**-**||**-**||**-**||**-**|| |Subscriptions not yet paid|**-**||**-**||**-**||**-**||**-**|| |Loan - detail|**-**||**-**||**-**||**-**||**-**|| |Other liabilities|**-**||**-**||**-**||**-**||**-**|| |**Sub total**|**-**||**-**||**-**||**-**||**-**|| |||||||||||| |**Total net assets**|**313,568**||**8,040**||**-**||**321,608**||**326,831**|| **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on …....................... and signed on their behalf by** Print Name Chair Treasurer Signature LT700003 July 2021) 3 of 3 INDEPENDENT EXAMINER, RTT THE TR STEES OF THE THIRD STAINES SCOUT GROUP I report to the Trustees on my examination of the accounts of the Group for the year ended 31st March 2025 which comprise the Receipts and Payments Account and Statement of Assets and Liabilities. This report is made solely to the Twstees in accordance with Section 145 of the Charities Act 2011 (the Act)- My work has been undertaken so that I may state to the charity's trustees those matters I am required to state to them in an Independent Examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume any responsibility to anyone other than the charity and the charity's Trustees for my examination work. RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER The Group's trustees are responsible for the preparation of the accounts in accordan¢e with the requirements of the Charities Act 2011 ('the Act,). They consider that an audrt is not required for this year under section 144(2) of the Act and that an independent examination is needed. It is my responsibility to examine the accounts under section 145 of the Act, to follow the procedures laid down in the General Directions given by the Charity Commissioner under section 145(5){b) of the Act and to state whether particular matters have come to my attention. BASIS OF INDEPENDENT EXAMINER'S REPORT My examination was Carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group and comparison of the accounts presented with Ihose records. It also includes consideration of any unusual Items or disclosures in the accounts and the seeking of explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts. INDEPENDENT EXAMINER'S STATEMENT I have completed my examination. In connection with my examination, I confirm that no matters have come to my attention.. (1) which gives me reasonable cause to believe that, in any material respect, the requirements.. to keep accounting records in accordance with section 130 of the Act., and to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met., or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. C P Mason FCA 1 Royal Crescent London W114SL Date: 10 July 2025