2023-03-31-accounts

Trustees’ Annual Report for the period

From 01 04 2022 To 31 03 2023

Charity name: 3[rd] Staines Scout Group

Charity registration number: 305796

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The objectives of the group are as a unit of the Scout Association. The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law andguided byadult leadership.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	We have provided a full and active programme across all 3 sections all year. We have maintained a good balance between our plans for improvement of the premises, cash fow and fund raising with concentration on leadership and recruitment. Subscriptions are charged for membership to cover immediate running costs of the Group and these do not unduly restrict membership. The Group follows the principle that no one should be excluded because of their inability to pay membership subscriptions. Two key principles demonstrate that Scouting's aims are for the public beneft are that through the Scout method young people develop towards their full potential and that there is a clear link between the benefts for young people and the purpose of Scouting. The safety of young people is taken very seriously and the benefts Scouting activities provide far outweigh the risks. Any private benefts from Scouting are incidental, other than to those as a benefciary.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	All Trustees have undertaken appropriate training as part of their induction into the Scout Organisation.

Additional information (optional)

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SORP reference

N/A

Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment N/A Para 1.38 Contribution made by volunteers N/A Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	This year has seen the group re-establish a more normal programme of activity, post the COVID lock down restrictions. Member numbers have increased as a result of this return to normality. Resumed programmes/camps running well, with good engagement and support from parents. During the year the Scout section fnally made it on their long delayed trip to Switzerland, which was a huge success. We have further improved lighting outside the building and replaced many lights within the headquarters. Two windows have also been replaced. Beavers 32, Cubs 28, Scouts 40.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	N/A
Performance of fundraising activities against objectives set	Para 1.41	N/A
		N/A

Investment performance Para 1.41 against objectives N/A Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	The fnancial position of the group is very strong at the end of the year, achieved through conscientious delivery of the Scouting programme. The group is very lucky to have such a committed group of people delivering its excellent programme who are committedtomaximisingthe Group’sresources.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	At the end of the year the Group held just over £70,000 in respect of Unrestricted Funds, more than would normally be considered necessary. Normality post COVID has now been largely achieved, however the Trustees continue to monitor the Group's reserves and will act as required. There are minimal RestrictedFunds at the end of the year.
Amount of reserves held	Para 1.22	At the end of the year the Group is holding £76k in current net assets (essentially cash at bank), of which lessthan £1k isrestricted.
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	There are no concerns about the going concern status of this charity.

Additional information (optional)

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The charity’s principal sources of funds (including any fundraising)	Para 1.47	The principal sources of income are membership subscriptions, fundraising (supported by Gift Aid) and occasional grants.
Investment policy and objectives including any social investment policy adopted	Para 1.46	The Group's Income and Expenditure is relatively small and therefore does not have sufcient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low- risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service.
A description of the principal risks facing the charity	Para 1.46	The Group Executive Committee has identifed the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identifed are:  Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufcient buildings and contents insurance in place to mitigate against permanent loss, Injury to leaders, helpers, supporters and members. The Groupthrough the

		capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.  Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.  Reduction or loss of leaders. The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.  Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
Other		N/A

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	The Group is a charity established under its rules which are common to all Scouts.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

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You may choose to include further statements where relevant about:

The Group is managed by the Group Executive Committee, the members of which are the ‘Charity

Policies and procedures adopted for the induction and training of trustees	Para 1.51	Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual Section Leaders and Parent’s representation and meets every 2 months. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:  The maintenance of Group property;  The raising of funds and the administration of Group fnance;  The insurance of persons, property and equipment; Group public occasions;  Assisting in the recruitment of leaders and other adult support;  Appointing any sub committees that may be required;  Appointing Group Administrators and Advisors other than those who are elected.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
Relationship with any related parties	Para 1.51	N/A
Other		N/A

Reference and Administrative details

Charity name 3rd Staines Scout Group Other name the charity uses Registered charity number 305796 Charity’s principal address 15 Westbourne Road Staines Middx TW18 1HF

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Bob Knight	Group Scout Leader
Graham Peterkin	Group Chairman
Moya Zenonos	Group Secretary

1 2

3

4 5 6 7 8 9 10 11 12 15 16 17 18 19 20	Mel Warren	Parent
	John Robinson	Parent
	Sarah Drabwell	Group Treasurer
	Linda Knight	Beaver Scout Leader
	Alan Jones	Cub Scout Leader
	James Ayling	Scout Leader
	Roger Dix	Group President
	Richard Ross	Parent
	Lorraine Hyman	Parent

– Corporate trustees names of the directors at the date the report was approved

Director name None

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	n/a
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	n/a
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	n/a

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and	addresses of advisers (Optional information)	addresses of advisers (Optional information)
Type of adviser	Name Address
Bankers	Barclays Bank PLC	71 High Street,Staines
Examine r	CP Mason	1 Royal Crescent, London W11 4SL

Name of chief executive or names of senior staff members (Optional information)

N/A

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Position (eg Secretary, Chair, etc) Date

3rd Staines Scout Group 305796 Receipts and Payments Account

		Year start date	Year start date	Year end date 31st March 2023
	For the year from	1st April 2022	To
Receipts and payments
Receipts	£ 13,987 2,150 - 3,254 35 19,426 - - - 4,747 1,150 156 6,053 386 117 - 503 45 - 102 - 147 26,129 - 26,129 Unrestricted funds	2022/23 £ £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Restricted funds Endowment funds		Total funds £	2021/22 Total funds £
Donations, legacies and similar income		- - - - - - - - - - - - - - - - - - -	- - - - - - - - - - - - - - - - - - - - - - -	13,987 2,150 - 3,254 35 19,426 - - - - 4,747 1,150 156 6,053 386 117 - 503 45 - 102 - 147
Membership subscriptions	13,987				12,569
Donations	2,150				-
Legacies	-				-
Gift Aid	3,254				6,142
Other similar income	35				1,219
Sub total	19,426				19,930
Grants
Maintenenace grant	-				-
Other grants					8,000
Sub total	-				8,000
Fundraising events (gross)
Sections	-				8,004
Fairs	4,747				5,368
Biathlon	1,150				2,054
Other fundraising activities	156				2,877
Sub total	6,053				18,303
Scout hut income
Hire of building	386				274
Hire of equipment	117				-
Other Scout hut income	-				-
Sub total	503				274
Investment income
Bank interest	45				7
Building Society interest	-				-
The Scout Association Short Term Investment Service	102				15
Other investment income	-				-
Sub total	147				22
Total Gross Income Asset and investment sales, etc. Total receipts
		-	-	26,129	46,529
		-	-	-
					-
	26,129	-	-	26,129	46,529

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3rd Staines Scout Group 305796 Receipts and Payments Account

Year start date Year end date For the year 31st March 1st April 2022 To from 2023

Receipts and payments

Payments	£ 4,263 3,928 120 - 219 560 1,561 1,867 2,759 47 441 409 - 6,079 554 - 22,807 192 84 701 - 977 23,784 - 23,784 2,345 8,700 63,784 74,829 Unrestricted funds	2022/23 £ £ - - - - - - - - - - - - - - - - - - - 35,901 - - - - - - - - - - - 35,901 - - - - - - - - 35,901 - - - 35,901 - - 35,901 - - 8,700 - 45,405 - 804 - Restricted funds Endowment funds	2022/23 £ £ - - - - - - - - - - - - - - - - - - - 35,901 - - - - - - - - - - - 35,901 - - - - - - - - 35,901 - - - 35,901 - - 35,901 - - 8,700 - 45,405 - 804 - Restricted funds Endowment funds	Total funds £	2021/22 Total funds £
Charitable Payments		- - - - - - - - - 35,901 - - - - - 35,901 - -	- - - - - - - - - - - - - - - - - - - - - -	4,263 3,928 120 - 219 560 1,561 1,867 2,759 47 36,342 409 - 6,079 554 - 58,708 192 84 701 - 977
Membership subscriptions paid on (National/County/Area/District)	4,263				4,466
Youth programme and activities	3,928				6,086
Adult support and training	120				-
Rent	-				-
Water and Sewerage	219				55
Electricity and Gas	560				379
Insurance	1,561				2,063
Repairs and Renewals	1,867				204
Materials and equipment	2,759				567
Printing and photocopying	47				-
Contribution to camp costs	441				430
Uniforms	409				-
AGM and trustee expenses	-				-
Minibus and transport	6,079				3,317
Sundry	554				135
	-				-
Sub total	22,807				17,702
Fundraising expenses
Fairs	192				195
Other fundraising costs	84				571
Lottery costs	701				-
	-
Sub total	977				766
Total Gross Expenditure Total payments Net of receipts/(payments) Transfers between funds Cash funds last year end Cash funds this year end Asset and investment purchases etc
		35,901	-	59,685	18,468
		-	-	-
					-
		35,901	-	59,685	18,468
	2,345	- 35,901 - 8,700 45,405 804	- - - -	- 33,556 - 109,189 75,633	28,061
	8,700				-
	63,784				81,128
	74,829				109,189

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3rd Staines Scout Group 305796 Receipts and Payments Account

For the year from

Year start date

1st April 2022

To

Year end date 31st March 2023

Statement of assets and liabilities at the end of the year

31st March 2022

31st March 2021

	Unrestricted		Restricted		Endowment		Total funds		Total funds
	funds		funds		funds
	£		£		£		£		£
Cash funds
Bank current account	65,900		804		-		66,703		100,362
Bank deposit account	-		-		-		-		-
Building society account	-		-		-		-		-
The Scout Association Short Term Investment Service	8,929		-		-		8,929		8,827
Cash/Floats	-		-		-		-		-
Total cash funds	74,829		804		-		75,633		109,189
(agree balances with receipts andpayments a/c)	ok		ok		ok		ok		ok
Other monetary assets
Tax claim	-		-		-		-		-
Debts due from the
County/Area/District/Group	-		-		-		-		-
Insurance claim	-		-		-		-		-
Sub total	-		-		-		-		-
Investment assets
Investment property - detail	-		-		-		-		-
Quoted investments	-		-		-		-		-
Other investments - detail	-		-		-		-		-
Sub total	-		-		-		-		-
Non monetary assets for
Badge stock ~~charity's own use~~	-		-		-		-		-
Shop stock	-		-		-		-		-
Other stock	-		-		-		-		-
Land and buildings	185,000		-		-		185,000		185,000
Motor vehicles	12,000		-		-		12,000		12,000
Scouting equipment, furniture etc	60,000		-		-		60,000		60,000
Other	-		-		-		-		-
Sub total	257,000		-		-		257,000		257,000
Liabilities
Accounts not yet paid	-		-		-		-		-
Expenses incurred but not invoiced	-		-		-		-		-
Subscriptions not yet paid	-		-		-		-		-
Loan - detail	-		-		-		-		-
Other liabilities	-		-		-		-		-
Sub total	-		-		-		-		-
Total net assets	331,829		804		-		332,633		366,189

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 13th October 2022 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by

Signature Print Name

Chair Treasurer

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INDEPENDENT EXAIIINER'S REPORT TO THE TRU THE THIRD STAIMES SC¢Xff GROUP I report lo the Tnjstees on my examnatKJn of tr acccwr)ts of the GrcAJp fty th8 yw erthd 31st Mar¢h 2023 vknt¢h compn80 tho Ro¢¢p)ts and PaYm￿ts A¢ciwnt aNI Statement of Assets and bilities. Thi# rewt is made S￿ety to the Trustees in acC(￿￿nCe 7Mth Section 145 of the Charibes Act 2011 (the Act). My th has been undertaken so that I may state to Ihe charity's trustees ttKJse matters I am required lo state to them in an Independenl ExaTh¥nerf8 repyt and for no other purpose. To the fvitesl •xt•nt pemrtted by law. I do not accept or assumB ary resp￿61b11Ity to anyontr other than the charty and th• ¢harty'$ Trustees for my examination vwyk. RESPECTIVE RESPONSIBIUTIES OF TRUSTEES AMD EXAIAINER The Gioup'$ tru$l8es ar# mrM)nwble for the weparation of the accwnts in accordance wilh the requirements of th Chanis Act 2011 {kn Artl. They Cor￿lder that an aLKlit i¥ rK)t required for thi y8ar Lmder s8¢1K)n 144121 of the Ad and that an NKlepervJenl exarn¥Wb￿ is needed. 11 ¢5 my respon8ibilty to examine th• at￿nts w)J•r s•¢lion 145 of thts A¢L to folhTh th• p￿dureS laid dovm in the General Dire(ai￿$ gNen by the Charity commiss￿A￿ s•cbon 14515llbl of th• Act 8nd to stst• whether partKular mattern have come to my attention. BASIS OF INDEPENDENT EXAMINER'S REPORT My examination carrled out In 8¢¢ordan¢• the General Dlr•don8 glven by the Charlty C¢Jrnrnissiorter8. An examination inclthJ88 a rwiv4¥ 01 thg aev)unling racwds kapt by th¥ Group and 8 eompari30n of the accounts presented ith those records. It also indudes consideration ol any unLual ftems or di8c108ures in the accourrts and tho seeking of explanatsons from you as TTUSte•$ +• COn￿mIng ony $￿￿ matters. Th& pr¢¢•duM undert¥ken do provKl• all the evldencts that would e reqLsired In gn 0Ud￿ ar￿ conseq￿nIty I do Ml exprtss an audit opinion on the vlew givtrn by the a¢￿unts. INDEpeMOENT EXAIAINER'S 8TATEIIENT I hov8 ¢ompl•ted my •xnlnatknn. In eonnodion my •x8Th￿n￿]oft. I conflm that matt•r8 hav• ¢om• to my all•nllon.' {1) gfves me r•a8on8bl8 caus• to b•1￿¥ th8L In •ny matth r8ep•¢ rnquh))8nts.' to k••p acco￿￿ing rrKord* in Kcordaru ¥thilh SeclK￿ 130 Of1￿ Art and •¢c¢unllr4J rnquthwnts olthe Ad have not been nxt {2} to in my opinth. ait•nkn shwld b• In ¢yil•r to •n•bl• • pffjp•r und8rntsndlng ofthe accounts to be rexhed. C P F¢A l Roy¥l Cre8¢wrt London W11 4SL Date: 21 June 2023