Trustees, Annual Report For the period From (start date) to end date Section A Reference and administration details Charity name 8th Ashford Scout Group (24100) Other names the charity is known by Registered charfty number (If any) HQ registration number Charlty's principal address do 24 Prfn¢es Road Town Tree Hall Ashford Convent Road Surre Ashford TW15 2EW Postcode Names of the charity trustees manage tt)e charity Trustee Name Office (If any) Dates acted If nol for whole year Ex- officlo Mrs J Reed MrKEd ar Mr H Weetch Mrs A CollSer Mrs T Mucklan MrJLo an Mr H Palne Group Scout Leader Asslstant GSL Assistant GSL Beaver Scout Leader Beaver Scout Leader Cub Sut Leader Scout Leader 2310612023 3110712023 10 11 12 13 Nomlnatod Mrs H Llfvak Mr D Crowe Mr A Mu¢klan Grou Chair sst Cub Scout Leade st Beaver Scoui Lead li.l=. 14 15 16 17 18 19 20 21 Mr S Colller Mr A Mlzen Electsd Members Mrs L Weetdi Mrs L Sears Mrs F Brown Mrs R Smith Mrs K Salter MrPTea ue Mrs J Daniel Mrs J Wallbanks Mrs C Logan Mr R Meddelton Asst Scout Leader Asst Scout Leader Secrets Treasurer Scout Parent Cub Parent Beaver Parent Beaver Parent 100 Club Or anlser Group Admln Group Admin New HQ Su 23 24 25 26 www.8thAshfordScouts.co.uk
Names and addresses of advisers (optional information Ixrt encouraged as best practice) Type of advlsor Name Address ers Lloyds Bank PIC Bardays Bank PIC Virgin Money Stewart Holmes High Street. Stsines Leicester LE87 288 Gosforth NE3 4TG Stslnes TW18 1NQ Auditor Section B Structure, governance and management Description of the charlty's trusts Type of goveming document The Group's goveming documents are those of the The Scout SOCl8tion. They consist of a Royal Charter, which in turn glves authorlty to the Bye Laws of the Assoclation and The Pollcy. Organlsatlon and Rules of The Scout Assoclatlon. {e.g. trust de8d. constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (8.g. trLtst, asswlatlon, company) Trustee selection methods (e.g. appointed by, 818Cted by} The Trustees are appointed in accordanc8 with th8 Policy. Organisation and Rules of The Scout Association. Addttional govemance Issues (optional infomiation but encouraged as best practice) You may choose to include additional informatlon. wh8r8 re18vant, about: The Group is man&Jed by the Group Executive Committee. the members of vthich are the 'Charity Trustees, of the Scout Group which is an educational charity. As charity trust88S they are r88ponsible for complying ith legislation applicable to charities. This includes the registration, keeping proper accounts and making retums to the Charity Commission as appropriate. Policies and procedures adopt8d for.. a) the Inductlon and training of trust88S' b} trustee, consideration of major risks and the systems and procedures to manage them The Committee consists of 3 independent representatives, Chair. Treasurer and Secretsry together with the Group Scout Leaders, Indlvldual section leaders and parent's representatlon and meets every month except August and December. Members of the Executive Committee complete Essential Inft)rm8tion for Executive CoMMe8. Irainiro within the first 5 months of jolning the commlttee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and Is responsible for. The maintenance of Group propety., The raising of funds and the administration of Group finance: The Insurance of persons, property and equlpment,. Group publlc occaslons. Assisting in the recruitment of leaders and other adult support. Appointing any sub committees that may be required. Appointing Group Adms arKI Advlsors other than thos8 818ct8d. ww.8thAshfordScouts.co.uk
Section B Structure, governance and management (continued) Risk and Internal Control The Group Executive Committee has identified the major rfsks to vthlch ey believe the Group Is exposed, these have been revlewed and systems have been establlshed to mltlgate agalnst them. The maln areas of concem that have been Idenllfied are: Damage to the building, property and equipment. The Group would request the use of buildings. property and equlpment from neighbouring organisations such as the church, community c8ntr8 and other Scout Groups. Similar reciprocal arrangements exist with these organisations. he Group has sufficient buildings and contents insurance in place to mitigate against pennanent loss. Injury to leaders, h8lp8rs, support8rs and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments Sre undertaken before all actlvltles. Reduced Income from fund ralslng. The Group Is prlmarfly reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction In Income. The Committee could raise the value of subscrlpllons to incr8as8 e income to th8 group on an ongoing basis, 8lth8r t8mporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon voiunt8ers to run and admlnlster the activiti8s of the group. If there was a reduction in the number of leaders to an unacptab1e level in a particular section or the group as a whole then there would have to be a contractlon, ¢onsolldatlon or closure of a sectlon. In the worst case scenarlo the complete closure of the Group. However we have a strong and esiablished young leaders section as well as several new leaders who have joined over the last few years. Reduction or loss of m8mb8rs. The Group provides activities for all young people aged 6 to 14.5. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidatlon or closur8 of a s8Ction. In the worst case SnariO the complete closure of the Group. However. looking forward. Y believe that our new HQ will act as a hub and we expect to see a splke In new member appllcatlons as we wlll have a flagshlp HQ for the area. wMv.8thAshfordScouts.co.uk
Section C Objectives and activities Summary of the obj8cts of th8 charity set out in its gov&ming document The Purpose of Scoutlng Scouung exlsts to actively engage and support young people in their personal development, 8mpowerlng them to make a positive contribution to society. The Values of Scoutlng As Scouts we are guided by these value5'. Integrity- We act with integrity; we are honest, trustsyorthy and Ioydl. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in whiGh we Itve. Belief - We explore our faiths. beliefs and attitudes. C0P010n - We make a positive difference,. co-operate with others and make frlends. Th• Scout Meth¢xl Scoutlng takes place when young people, In partnership with adults, work together based on the values of Scouting and: - enjoy what they are dolng and have fun take part In aCtitIeS Indoors and outdoors leam by dolng - share in spiritual reflection - take responsibilty and make choices - undertake new and challenging activlties - make and live by their Promise. Summary of the main activities in relation to these objects All seclions take part in regular camping activities. with the exception of younger Beaver Scouts who sleep indoors and also undertake a number of outings and activities. There are varlous programmes of fund raising across th8 Group for both the Group itself and local, national and Scouting charities. The sectional Leader teams ensure that the temly programmes are planned to provide a suitable balance of activlues. Additional details of the objectives and activities (optional information but encouraged as best practi) You may choose to include further statements, where relevant. about: policy on grantrnaking,. • contribution mad8 by volunt88rs' policy on investments. The Group is not a grantmaking organisation and therefore has no such policy. The contribution made by volunteers cannot be overemphasised. The Grou relles entlrel on volunteer Leaders and hel ers. Public benefft statement The Group meets the Charlty Commlsslon's publlc b8nefit criteria under both the advanc8m8nt of education and the advancement of ciiizenship or community development headings. .8thAshfordScouts.co.uk
Section D Achievemenls and performance Summary of the main athievements of the charity during the year The total membership of th8 Group as at 31st January 2024 was 70 wlth 12 names on the waiting list. The Leaders and helpers involved continue o provide a progressiv8 and challenging programme of events and aclivities. Fund raising including Gift Aid has continued to provida the necessa finance for the Grou 's activities. Section E Financial Review Brief statement of the charity's policy on reserves Reservos Pollcy he Group's policy on reserves is to hold sufficient resources to continue he charitable activities of the group should income and fundraising actlvlties fall short. The Group Executive Committe& considers that the group should hold a Sum equivalent to between 6 and 12 months running costs. circa £16000. The Group held r8s8Nes of approximately £239,656 agalnst thls at year end. This is above the level required for operating expenses. Quantify and explain any dèsignations Details of any funds materially in deficit (Circumstances plus steps to eliminate) w1.8thA$hfOrdSCoUts.CO.uk
Further financial review details (optlonal infomiation) You may choose to include additional information, wh8re relevant. about: . the charivs prlnclpal sources of funds (Induding any fundraising): Investment Pollcy The Group does not have sufficient funds to invest in longer tenn investments. The Group has therefore adopted a rlsk averse strategy to the Investment of Fts funds. All funds are held In banks approved by the executlve and revlewed from tlme to tlme. . how expenditure has supported the key obledlves of the charfty: The Group Executlve regulariy monltors the levels of bank balanc8s and the Interest rates re¢elved to ensure the group obtsins maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn. before doing so the Group Executive Considers the cash flow requirements. • investment policy and obi8dj.ves Section F Other Optional Information The Group has been offered a long term lease of land at Ashford Sports Club. we have been granted pemiission to build and our fundraising is now underway. We have been granted a sum of £899.645 by Surrey County Council and our build will begin within the forthcoming financial year. Plans for future periods (details of any significant activities planned to achieve theffl) Section G Declaration The trustees declare that they have approved the tnjstees, report above Signed on behalf of the charity's trustees Signature(s) Full nam8(s) HEL N LITVAK LOUISE SEARS Position {8g Secretary, Chair) CHAIR TREASURER Date www.8thAshfordScouts.co.uk
8th Athlord Sco¢ Stst•rn¢nl pf FbNN&IAcdvlY•¥ p.L•wt•Mutth Oetslledststémertof Fknanclal Actlvltles lÉl IW12023t•9Xrtth>)I4 XW2012t•gXhlwth2013 To1 TOtl GRlT> INCW•ENDOWM8ITS Actmt 1022 3.3 IQ22 Camth8 GfftAld 2A2$ irteR5t ¥723 L7Z3 2.3D4 SubKilptlons Irljcb Iwi 7311 2,752 1762 3,14S 9.148 4.1231 mplr8 oulpmht r¢phl•$ Club 92 4X) HQ 432 5crlptbns 3.693, 4,118 I16 1S7 pprtw I,a15 1315 1rn33 InsuraiKe 1.612 l612 4.359 7.116 L439 7J16 rrrntldfiT•&mlll puler,11 •ndw•b5Vt¥WS 225 793 Other 759 759 M19t 761 3[ L528 Totil reS¢Ur¢Xpended J96 L540 Ilet &997 &912 IIEThTOR5 Aut51&111nELknhkn l yoar £233M6 £231X £24&1Q3 QY166a £227.701 Ttan5fErlnJtnun5tskr¢dtOtE5trittffd £241.203 At3LMarth2023 £235ffj661 16a66 BWJIttSHEEr CurrwrtA5W5 UnM5trthd | R•rlrted d> Fyndi Tathl nh indt41hhl• kthrrtrtAccount É6L4QI kDep)sMkcouTht t75,( £4,717 dftors.. arnountstsTrrfdwewithln ovr £0
gthA5hloidSrwts WDADAll5 Receipts and pa ments accounts CC16a For th• PBrk)d frorn Pp.rd start dale PetiudeiiJd¥ip Yl-Mx-24 01-AFY-23 Section A Receipts and payments Endtswrnlnt lun41s fund• R05trtsdfvnd5 Totalfundi Lasty•or thv AI RKel 2m GKtAhl 1.713 1251 loo¢ Sub lo1o1(GfrDss Income fvARJ Jo,n3 X753 JD.nJ A3Pa enti 4141 412J Tr¢FN 100¢ 111 lJl8 1J12 749 784 24736 23.196 W75 A4AJ• wd lrt¥esim•nt urehaml, iéèt•b 25.19 ¥n IS TvaMfer5 tseeeffi fundb Add ba¢k 0owe¢latlon A6Cuhfuods l•styw * 302.9 Seclion B Statement of assets and liabilities at the end of the period Unrestricted fund5 eslrict fuh Eiidowm ontlun C¥sorifs B1 Cash fund8 75,lak 239,563 Endowrn Oetails GfftP&jT•xCkn B20thv mon•tsry ••ts
Detsils 83 In¥eslmonl aBBets FtO¥Jhh•l B4Assets rtaln8d forthe charwa own uBe 11or Lj B5 Ll•blWI•• rtwJCh*wslFWd6•¢¢fjvMI ldÈOr¥OtrU$t£èsoThbehalf0f all theIrLe$ nalure prtntNam8 Utr8k-Chalr Se•Tre•SOr fLI
LT700006 - Independent Examinerfs Report to the Trustees Vanuary 2024) England & Wales Template I: Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250,000 or less in the relevant financial year th Independent examiner's report to the trustees of 8 Ashford Scout Group I reportto the trustee5 on my examination of the accounts of the 8th Ashford Scout Group forthe year ended 31" March 2024 Responsibilities and basis of report As the charty trustees of the 8th Ashford Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 l%he Act'l. I report in respect of my examination of the8th Ashford Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the appiicabLe Directions given by the Charity Commission under section 145(5I{b) of the Act. Independent examiner's statement I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enabLe a proper understsnding of the accounts to be reached. Signed: Sfft.. Name." Stewart Holmes Relevant professional qualification or membership of professionaL bodies lif any): Address: 60 Brightside Avenu@ Staine5. TW18 INQ Date: 221512024