| Type ofadvisor | Type ofadvisor | Type ofadvisor | Type ofadvisor | Type ofadvisor | Name Address |
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| Bankers | Lloyds Bank Pic High Street, Staines |
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| Barclays Bank Pic Leicester LE872BB |
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| Virgin Money Gosforth NE3 4TG |
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| Auditor | Stewart Holmes Staines TW18 1NQ |
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| Description | of | the charity's | trusts | ||||||||
| Type of governing document |
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| The Group's governing documents are those ofthe The Scout Association. |
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| They consist ofa Royal Charter, which in turn gives authority to |
the | Bye | |||||||||
| Laws ofthe Association and The Policy, Organisation and Rules |
of | The | |||||||||
| Scout Association. | |||||||||||
| (e.g. trust | deed, constitution) | ||||||||||
| How the charity | is constituted | The Group is a trust established under its rules which are common |
to all | ||||||||
| (e.g. trust, | association, | company) | Scouts. | ||||||||
| Trustee selection methods | The Trustees are appointed in accordance with the Policy, Organisation |
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| (e.g. appointed | by, elected | by) | and Rules ofThe Scout Association. | ||||||||
| Additional | governance | issues (optional | information but encouraged as best practice) |
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| You may choose to include | additional | The Group is managed by the Group Executive Committee, the members |
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| information, | where relevant, | about: | ofwhich are the 'Charity Trustees' ofthe Scout Group which is an | ||||||||
| educational charity. As charity trustees they are responsible for complying |
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| with legislation applicable to charities. This includes the registration, |
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| keeping proper accounts and making returns to the Charity Commission |
as | ||||||||||
| appropriate. | |||||||||||
| Policies and | procedures | adopted | for: | The Committee consists of3 independent representatives, Chair, |
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| a) the induction and training oftrustees; b) trustee' consideration ofmajor risks and the systems and procedures to |
Treasurer and Secretary together with the Group Scout Leaders, individual section leaders and parent's representation and meets every month except August and December. |
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| manage them |
Members ofthe Executive Committee complete 'Essential Information |
for | |||||||||
| Executive Committee' training within the first 5 months ofjoining |
the | ||||||||||
| committee. | |||||||||||
| This Group Executive Committee exists to support the Group Scout |
Leader | ||||||||||
| in meeting the responsibilities ofthe appointments and is responsible |
for: | ||||||||||
| The maintenance of Group property; |
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| The raising offunds and the administration ofGroup finance; |
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| The insurance ofpersons, property and equipment; |
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| Group public occasions; | |||||||||||
| Assisting in the recruitment ofleaders and other adult support; |
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| Appointing any sub committees that may be required; |
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| Appointing Group Adms and Advisors other than those elected. |
| Risk and Internal Control |
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| The Group Executive Committee has identified the major risks to which |
| they believe the Group is exposed, these have been reviewed and systems |
| have been established to mitigate against them. The main areas of |
| concern that have been identified are: |
| Damage to the building, property and equipment. The Group would request |
| the use of buildings, property and equipment from neighbouring |
| organisations such as the church, community centre and other Scout |
| Groups. Similar reciprocal arrangements exist with these organisations. |
| The Group has sufficient buildings and contents insurance in piece to |
| mitigate against permanent loss. |
| Injury to leaders, helpers, supporters and members. The Group through |
| the capitation fees contributes to the Scout Associations national accident |
| insurance policy. Risk Assessments are undertaken before all activities. |
| Reduced income from fund raising. The Group is primarily reliant upon |
| income from subscdiptions and fundraising. The group does hold a reserve |
| to ensure the continuity of activities should there be a major reduction in |
| income. The Committee could raise the value of subscriptions to increase |
| the income to the group on an ongoing basis, either temporarily or |
| permanently. |
| Reduction or loss of leaders. The group is totally reliant upon volunteers to |
| run and administer the activities of the group. If there was a reduction in |
| the number of leaders to an unacceptable level in a particular section or |
| the group as a whole then there would have to be a contraction, |
| consolidation or closure of a section. In the worst case scenario the |
| complete closure ofthe Group. |
| Reduction or loss of members. The Group provides activities for all young |
| people aged 6 to 14.5. If there was a reduction in membership in a |
| particular section or the group as whole then there would have to be a |
| contraction, consolidation or closure of a section. In the worst case |
| scenario the complete closure ofthe Group. |
| Summary | ofthe | objects ofthe | objects ofthe | charity set The purpose ofScouting | charity set The purpose ofScouting | |||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| out in its | governing | document | Scouting exists to actively engage and support | young | people | in their | ||||||
| personal development, |
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| empowering them to make a positive contribution to society. |
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| The Values ofScouting | ||||||||||||
| As Scouts we are guided by these values: |
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| Integrity - We act with integrity; we are honest, |
trustworthy | and loyal. | ||||||||||
| Respect - We have self-respect and respect for others. |
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| Care - We support others and take care ofthe |
world | in which | we live. | |||||||||
| Belief - We explore our faiths, beliefs and | attitudes. | |||||||||||
| Co-operation -We make a positive difference; |
we co-operate with others | |||||||||||
| and make friends. | ||||||||||||
| The Scout Method | ||||||||||||
| Scouting takes place when young people, | in partnership with |
adults, | work | |||||||||
| together based on the | ||||||||||||
| values of Scouting and: | ||||||||||||
| - enjoy what they are doing and have fun | ||||||||||||
| - take part in activities indoors and outdoors |
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| —learn by doing | ||||||||||||
| —share in spiritual reflection |
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| - take responsibility and make choices |
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| - undertake new and challenging activities |
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| - make and live by their Promise. | ||||||||||||
| Summary | ofthe | main activities | in | |||||||||
| relation to | these | objects | ||||||||||
| All sections take part in regular camping activities, with the exception |
of | |||||||||||
| younger Beaver Scouts who sleep indoors |
and | also undertake | a number | of | ||||||||
| outings and activities. There are various programmes | offund | raising | ||||||||||
| across the Group for both the Group itself | and local, national | and Scouting | ||||||||||
| charities. The sectional Leader teams ensure that the | termly | programmes | ||||||||||
| are planned to provide a suitable balance ofactivities. |
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| Additional | details | ofthe objectives | and activities (optional information but encouraged |
as best practice) | ||||||||
| You | may choose to include | further | ||||||||||
| statements, | where relevant, | about: | ||||||||||
| ~ policy on grantmaking; | ||||||||||||
| contribution | made by volunteers; | |||||||||||
| ~ | policy on investments. | |||||||||||
| The Group is not a grantmaking organisation and therefore has no such |
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| policy. The contribution made by volunteers |
cannot be overemphasised. | |||||||||||
| The Grou relies entirel on volunteer Leaders and hei ers. |
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| Public benefit statement | The Group meets the Charity Commission's | public benefit criteria under | ||||||||||
| both the advancement of education and the advancement of citizenship |
or | |||||||||||
| community development headings. |
| ~ ~ |
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|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Summary | of | the main achievements | of | |||||||||||||||||
| the charity | during the year | |||||||||||||||||||
| The total membership | ofthe Group | as at 31stJanuary | 2023 was 82 with | 7 | ||||||||||||||||
| names on the waiting | list. | The Leaders and | helpers | involved | continue to | |||||||||||||||
| provide a progressive | and | challenging | programme | ofevents | and activities. | |||||||||||||||
| Fund raising including Gift Aid has |
continued | to provide | the | necessary | ||||||||||||||||
| finance for the Grou | 's activities. | |||||||||||||||||||
| Brief statement | ofthe charity's | policy on | ||||||||||||||||||
| reserves | Reserves Policy | |||||||||||||||||||
| The Group's policy on reserves |
is | to | hold sufficient | resources | to | continue | ||||||||||||||
| the charitable activities |
of the | group should |
income and |
fundraising | ||||||||||||||||
| activities fall short. |
The | Group | Executive | Committee | considers | that | the | |||||||||||||
| group should hold a |
sum | equivalent | to between | 6 | and | 12 months | running | |||||||||||||
| costs, circa 815000. | ||||||||||||||||||||
| The Group held reserves |
of approximately | f233,323 | against | this at year | ||||||||||||||||
| end. This is above the level required | for operating | expenses. | ||||||||||||||||||
| Quantify | and | explain any | designations | |||||||||||||||||
| Details of any | funds materially | in deficit | ||||||||||||||||||
| (circumstances | plus steps | to eliminate) |
| You may choose to | You may choose to | You may choose to | You may choose to | You may choose to | include additional | include additional | include additional | ||||||||||||
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| information, | where relevant, | about: | Investment | Policy | |||||||||||||||
| ~ the charity's | principal | sources | offunds | ||||||||||||||||
| (including | any | fundraising); | |||||||||||||||||
| The Group |
does | not | have | sufficient | funds to |
invest | in | longer | term | ||||||||||
| investments. | The | Group | has therefore adopted a risk averse strategy to the | ||||||||||||||||
| investment | of its | funds. | All funds are held in cash |
using | only | mainstream | |||||||||||||
| banks or building | societies. | ||||||||||||||||||
| ~ how | expenditure | has supported | the key | ||||||||||||||||
| objectives | ofthe charity; | The Group | Executive regularly | monitors | the levels of bank | balances | and | ||||||||||||
| the interest | rates received to ensure the | group obtains maximum | value | and | |||||||||||||||
| income from | its banking | arrangements. | Occasionally | this | may involve | ||||||||||||||
| using an account that requires | a period | of notice before funds may | be | ||||||||||||||||
| withdrawn, | before | doing | so the Group Executive considers | the cash | flow | ||||||||||||||
| requirements. | |||||||||||||||||||
| investment policy and |
objectives | ||||||||||||||||||
| ~ ~ ~ |
~ | . | ~ | . ~ |
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| Plans | for future | periods (details of any | The Group | has been offered a | long term | lease of land at Ashford | Sports | ||||||||||||
| significant | activities planned | to achieve | Club, we have been granted permission |
to build and | our fundraising | is now | |||||||||||||
| them) | underway. | ||||||||||||||||||
| ~ . . ~ |