## ||Type ofadvisor|Type ofadvisor|Type ofadvisor|Type ofadvisor|Type ofadvisor|||Name
Address|||| |---|---|---|---|---|---|---|---|---|---|---|---| |||||Bankers||||Lloyds Bank Pic
High Street, Staines|||| ||||||||Barclays Bank Pic
Leicester LE872BB||||| |||||||||Virgin Money
Gosforth NE3 4TG|||| ||||Auditor||||Stewart Holmes
Staines TW18 1NQ||||| |Description|of||the charity's|||trusts|||||| |Type of governing
document|||||||||||| |||||||||The Group's
governing
documents
are those ofthe The Scout Association.|||| |||||||||They consist ofa Royal Charter,
which
in turn gives authority
to|the|Bye|| |||||||||Laws ofthe Association
and The Policy, Organisation
and Rules|of|The|| |||||||||Scout Association.|||| |(e.g. trust|deed, constitution)||||||||||| |How the charity||||is constituted||||The Group is a trust established
under its rules which are common||to all|| |(e.g. trust,|association,||||company)|||Scouts.|||| |Trustee selection methods||||||||The Trustees are appointed
in accordance with the Policy, Organisation|||| |(e.g. appointed||||by, elected||by)||and Rules ofThe Scout Association.|||| |Additional|governance||||issues (optional|||information
but encouraged
as best practice)|||| |You may choose to include||||||additional||The Group is managed
by the Group Executive Committee,
the members|||| |information,||where relevant,||||about:||ofwhich are the 'Charity Trustees' ofthe Scout Group which is an|||| |||||||||educational
charity. As charity trustees
they are responsible
for complying|||| |||||||||with legislation
applicable to charities.
This includes the registration,|||| |||||||||keeping
proper accounts and making
returns to the Charity Commission|||as| |||||||||appropriate.|||| |Policies and||procedures|||adopted||for:|The Committee
consists of3 independent
representatives,
Chair,|||| |a) the induction
and training
oftrustees;
b) trustee' consideration
ofmajor risks
and the systems
and procedures
to||||||||Treasurer
and Secretary together
with the Group Scout Leaders,
individual
section leaders and parent's
representation
and meets every month except
August
and December.|||| |manage
them||||||||Members ofthe Executive Committee
complete
'Essential Information||for|| |||||||||Executive Committee'
training
within the first 5 months ofjoining|the||| |||||||||committee.|||| |||||||||This Group Executive Committee
exists to support the Group Scout||Leader|| |||||||||in meeting the responsibilities
ofthe appointments
and is responsible||for:|| |||||||||The maintenance
of Group property;|||| |||||||||The raising offunds and the administration
ofGroup finance;|||| |||||||||The insurance
ofpersons,
property
and equipment;|||| |||||||||Group public occasions;|||| |||||||||Assisting
in the recruitment
ofleaders and other adult support;|||| |||||||||Appointing
any sub committees
that may be required;|||| |||||||||Appointing
Group Adms and Advisors other than those elected.|||| |Risk and Internal
Control| |---| |The Group
Executive
Committee
has
identified
the major
risks to which| |they believe the Group is exposed, these have been reviewed
and systems| |have
been
established
to
mitigate
against
them.
The
main
areas
of| |concern that have been identified are:| |Damage to the building,
property
and equipment.
The Group would request| |the
use
of
buildings,
property
and
equipment
from
neighbouring| |organisations
such as the
church,
community
centre
and
other
Scout| |Groups.
Similar
reciprocal
arrangements
exist with
these organisations.| |The Group
has
sufficient
buildings
and
contents
insurance
in piece to| |mitigate against permanent
loss.| |Injury to leaders,
helpers,
supporters
and members.
The Group
through| |the capitation
fees contributes
to the Scout Associations
national
accident| |insurance
policy. Risk Assessments
are undertaken
before all activities.| |Reduced
income
from
fund
raising.
The Group
is primarily
reliant
upon| |income from subscdiptions
and fundraising.
The group does hold a reserve| |to ensure
the continuity
of activities
should
there be a major reduction
in| |income. The Committee
could raise the value of subscriptions
to increase| |the
income
to the
group
on
an
ongoing
basis,
either
temporarily
or| |permanently.| |Reduction
or loss of leaders. The group is totally
reliant upon volunteers
to| |run and administer
the activities of the group.
If there was a reduction
in| |the number
of leaders to an unacceptable
level
in a particular
section or| |the
group
as a
whole
then
there
would
have
to
be a
contraction,| |consolidation
or closure
of a section.
In the
worst case scenario
the| |complete closure ofthe Group.| |Reduction
or loss of members.
The Group provides
activities for all young| |people
aged 6 to 14.5. If there
was
a reduction
in
membership
in a| |particular
section
or the group as whole
then
there
would
have to be a| |contraction,
consolidation
or closure
of a section.
In
the
worst
case| |scenario the complete closure ofthe Group.| |Summary|ofthe|objects ofthe|objects ofthe|charity set The purpose ofScouting|charity set The purpose ofScouting|||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---| |out in its|governing||document||Scouting exists to actively engage and support||young|people||in their||| ||||||personal
development,|||||||| ||||||empowering
them to make a positive contribution
to society.|||||||| ||||||The Values ofScouting|||||||| ||||||As Scouts we are guided
by these values:|||||||| ||||||Integrity - We act with integrity;
we are honest,||trustworthy||and loyal.|||| ||||||Respect - We have self-respect
and respect for others.|||||||| ||||||Care - We support
others and take care ofthe||world|in which||we live.||| ||||||Belief - We explore our faiths, beliefs and|attitudes.||||||| ||||||Co-operation
-We make a positive difference;||we co-operate with others|||||| ||||||and make friends.|||||||| ||||||The Scout Method|||||||| ||||||Scouting takes place when young people,|in partnership
with||||adults,|work|| ||||||together based on the|||||||| ||||||values of Scouting and:|||||||| ||||||- enjoy what they are doing and have fun|||||||| ||||||- take part in activities
indoors and outdoors|||||||| ||||||—learn by doing|||||||| ||||||—share in spiritual
reflection|||||||| ||||||- take responsibility
and make choices|||||||| ||||||- undertake
new and challenging
activities|||||||| ||||||- make and live by their Promise.|||||||| |Summary|ofthe|main activities||in||||||||| |relation to|these|objects||||||||||| ||||||All sections take part in regular camping
activities,
with the exception||||||of|| ||||||younger
Beaver Scouts who sleep indoors|and|also undertake|||a number||of| ||||||outings and activities. There are various programmes|||offund||raising||| ||||||across the Group for both the Group itself|and local, national||||and Scouting||| ||||||charities. The sectional Leader teams ensure that the|||termly||programmes||| ||||||are planned
to provide a suitable balance ofactivities.|||||||| |Additional|details|ofthe objectives|||and activities (optional
information
but encouraged|as best practice)||||||| |You|may choose to include||||further|||||||| |statements,|||where relevant,||about:|||||||| |||~ policy on grantmaking;||||||||||| |contribution|||made by volunteers;|||||||||| |||~|policy on investments.|||||||||| ||||||The Group is not a grantmaking
organisation
and therefore has no such|||||||| ||||||policy. The contribution
made by volunteers|cannot be overemphasised.||||||| ||||||The Grou
relies entirel
on volunteer
Leaders and hei ers.|||||||| |Public benefit statement|||||The Group meets the Charity Commission's|public benefit criteria under||||||| ||||||both the advancement
of education
and the advancement
of citizenship|||||||or| ||||||community
development
headings.|||||||| ||||~
~|||||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Summary||of|the main achievements|||of||||||||||||||| ||||the charity|during the year||||||||||||||||| ||||||||The total membership|ofthe Group|||as at 31stJanuary|||||2023 was 82 with||||7| ||||||||names on the waiting|list.|The Leaders and||||helpers||involved||continue to|||| ||||||||provide a progressive|and|challenging|||programme||ofevents|||and activities.|||| ||||||||Fund raising
including
Gift Aid has||||continued||to provide|||the|necessary|||| ||||||||finance for the Grou|'s activities.||||||||||||| |Brief statement|||ofthe charity's||policy on|||||||||||||||| |reserves|||||||Reserves Policy|||||||||||||| ||||||||The Group's
policy on reserves|||is|to|hold sufficient|||resources|||to|continue|| ||||||||the
charitable
activities||of the|group
should||||income
and||||fundraising||| ||||||||activities
fall short.|The|Group|Executive|||Committee|||considers|||that|the| ||||||||group
should
hold a|sum|equivalent|||to between||6|and|12 months|||running|| ||||||||costs, circa 815000.|||||||||||||| ||||||||The Group
held reserves||of approximately||||f233,323|||against||this at year||| ||||||||end. This is above the level required||||for operating|||expenses.||||||| |Quantify|and|explain any||designations||||||||||||||||| |Details of any||funds materially|||in deficit|||||||||||||||| |(circumstances|||plus steps|to eliminate)||||||||||||||||| |You may choose to|You may choose to|You may choose to|You may choose to|You may choose to|include additional|include additional|include additional||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||information,|||where relevant,|||about:|Investment||Policy|||||||||| |~ the charity's|||principal||sources||offunds||||||||||||| ||||(including||any|fundraising);|||||||||||||| |||||||||The
Group||does|not|have|sufficient|funds
to|invest|in|longer||term| |||||||||investments.||The|Group|has therefore adopted a risk averse strategy to the|||||||| |||||||||investment||of its|funds.|All funds are held
in cash|||using|only|mainstream||| |||||||||banks or building|||societies.||||||||| |~ how|expenditure|||has supported|||the key||||||||||||| |objectives||ofthe charity;||||||The Group|Executive regularly||||monitors|the levels of bank||balances||and|| |||||||||the interest||rates received to ensure the||||group obtains maximum|||value||and| |||||||||income from||its banking||arrangements.||Occasionally|this|may involve|||| |||||||||using an account that requires|||||a period|of notice before funds may||||be|| |||||||||withdrawn,|before||doing|so the Group Executive considers||||the cash||flow|| |||||||||requirements.|||||||||||| |investment
policy and|||||objectives||||||||||||||| |||||||||~
~ ~|~|.|~|.
~|||||||| |Plans|for future||periods (details of any|||||The Group|has been offered a||||long term|lease of land at Ashford|||Sports||| |significant||activities planned||||to achieve||Club, we have been granted
permission||||||to build and|our fundraising|||is now|| |them)||||||||underway.|||||||||||| |||||||||~
. .
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