2023-03-31-accounts

How the charity is constituted (e.g.trust, association, company)	How the charity is constituted (e.g.trust, association, company)	How the charity is constituted (e.g.trust, association, company)	How the charity is constituted (e.g.trust, association, company)	How the charity is constituted (e.g.trust, association, company)	How the charity is constituted (e.g.trust, association, company)	How the charity is constituted (e.g.trust, association, company)		The Group is a Trust established under rules which are common to all Scouts.
Trustee	selection		methods					The Trustees are appointed in accordance with the Policy, Organisation	and
								Rules ofthe Scout Association.
Additional		governance			issues
Policies	and	procedures			adopted		for:	The Group is managed by the Board ofTrustees, the members ofwhich	are
								the 'Charity Trustees' ofthe Scout Group which is an educational charity. As
a) The induction and training oftrustees; b) Trustees' consideration of major risks and the systems and procedures to manage them.								charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
								The Board consists of3 independent representatives, Chair, Treasurer and
								Secretary together with the Group Scout Leaders team, individual section
								leaders (ifopted to take on the responsibility) and parent's representation
								and meets every 2 - 3 months.
								Members ofthe Board of Trustees have completed 'Essential Information
								for Executive Commitfee' training. New members complete training within
								the first 5 months ofjoining the committee.
								This Board ofTrustees exists to support the Group Scout Leaders Team	in
								meeting the responsibilities ofthe appointments and is responsible for:
								-The maintenance of Group property;
								-The raising offunds and the administration of Group finance;
								-The insurance ofpersons, property and equipment;
								- Group public occasions;
								-Assisting in the recruitment of leaders and other adult support;
								- Appointing any sub committees that may be required;
								- Appointing Group Administrators and Advisors other than those who are
								elected.
								Risk and Internal Control
								The Board of Trustees has identified the major risks to which they believe
								the Group is exposed, these have been reviewed and systems have been
								established to mitigate against them. The main areas ofconcern that have
								been identified are:
								Damage to the building, property and equipment. The Group would request
								the use of buildings, property and equipment from other, local organisations
								such as the church, community centre and other Scout Groups. Similar
								reciprocal arrangements exist with these organisations. The Group has
								sufficient buildings and contents insurance in place to mitigate against
								permanent loss.
								Injury to leaders, helpers, supporters and members. The Group through	the
								capitation fees contributes to the Scout Associations national accident
								insurance policy. Risk Assessments are undertaken and reviewed before all
								activities.
								Reduced income from fund raising. The Group is primarily reliant upon
								income from subscriptions and fundraising. The group does hold a reserve
								to ensure the continuity ofactivities should there be a major reduction in
								income. The Committee could raise the value ofsubscriptions to increase
								the income to the group on an ongoing basis, either temporarily or
								permanently.
								5th Reigate Scouts Trustees Annual Report Page 2

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						Reduction or loss of leaders. The group is totally reliant upon	volunteers		to
						run and administer the activities ofthe group. Ifthere was a reduction		in the
						number ofleaders to an unacceptable level in a particular section or the
						group as a whole then there would have to be a contraction,	consolidation		or
						closure ofa section. In the worst case scenario the complete	closure ofthe
						Group.
						Reduction or loss of members. The Group provides activities	for all young
						people aged 6 to 16, extending to 18through a Joint Explorer Unit with 17th
						Reigate Scouts. Ifthere was a reduction in membership in a	particular
						section or the group as whole then there would have to be a	contraction,
						consolidation or closure ofa section. In the worst case scenario the
						complete closure ofthe Group.
						The group has in place systems of internal controls that are designed		to
						provide reasonable assurance against loss, these include two signatories			for
						all payments and comprehensive insurance policies to ensure that insurable
						isks are covered.
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						The Purpose ofScouting
Summary	ofthe objects ofthe				charity set	Scouting exists to actively engage and support young people	in their
out in its	governing	document				personal development, empowering them to make a positive	contribution		to
						society.
						The Values ofScouting
						As Scouts we are guided by these values:
						Integrity - We act with integrity; we are honest, trustworthy and loyal.
						Respect - We have self-respect and respect for others.
						Care - We support others and take care ofthe world in which	we live.
						Belief - We explore our faiths, beliefs and attitudes.
						Cooperation -We make a positive difference; we co-operate with others
						and make friends.
						The Scout Method
						Scouting takes place when young people, in partnership with	adults, work
						together based on the values ofScouting and:
						-enjoy what they are doing and have fun
						-take part in activities indoors and outdoors
						- learn by doing
						-share in spiritual reflection
						-take responsibility and make choices
						- undertake new and challenging activities
						- make and live by their Promise.
Summary	ofthe main		activities		in relation	All Sections continue to undertake activities which are adventurous and
to these	objectives					exciting such as, camping, hiking, climbing, archery, shooting	and axe
						throwing. Other activities within Sections may be related to personal
						progress, such as badge work and community service.Young	people are
						encouraged to plan their own activities to encourage thought	for others	and
						self awareness.

Contribution	Contribution	made by	volunteers;	volunteers;		All Leader, helpers and Board ofTrustees Members are Volunteers and	as
						such give their time and expertise free ofcharge.
						A large number ofvolunteers are needed to facilitate the work carried out
						and the Board ofTrustees and Team GSL are always actively seeking to
						enrol new volunteers to our Group.
Public benefit statement:						The Group meets the Charity Commission's public benefit criteria under	both
						the advancement of education and the advancement ofcitizenship or
						community development headings.
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Summary the charity	ofthe main during the		achievements year		of	This year we have expanded our activities to include a new Section, Squirrels - for4-6 year olds. This has been very successful and a waiting
						list is operating as we are over subscribed. Our other Sections continue	to
						grow and we now have 3 Beavers Lodges, 3 Cub Packs and 2 Scout
						Troops operating.
Statement		ofthe charity's		policy on		Reserves Policy
reserves
						The Group's policy on reserves is to hold sufficient resources to continue	the
						charitable activities of the group should income and fundraising activities	fall
						short. The Board of Trustees considers that the group should hold a equivalent to 12months running costs, circaf20,000.	sum
						The Group holds reserves of approximately 221,000 against this at year	end.
						This is above the level required for operating expenses.

				Investment Policy
The charity's	principal sources offunds			The Group's Income and Expenditure is very small and as a consequence
				does not have sufficient funds to invest in longer-term investments such as
				stocks and shares. The Group has therefore adopted a low risk		strategy to
				the investment of its funds. All funds are held in cash using only		mainstream
				banks that may currently return small amounts of interest.
How expenditure		has supported	the key	Fundraising is carried out a when possible but the loss ofSanta		Walks at
objectives of	the	charity;		Christmas has meant a drop in income.
				All expenditure is used for the benefit ofthe Group as a whole	to advance
				the requirments ofthe young people within the Group in both physical and
				mental wellbeing.
				The Board ofTrustees regularly monitors the levels of bank balances and
				the interest rates received to ensure the group obtains maximum		value and
				income from its banking arrangements. Occasionally this may	involve using
				an account that requires a period of notice before funds may be		withdrawn,
				before doing so the Board ofTrustees considers the cash flow	requirements.
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Future plans	and	details of any	significant	We continue to work towards rebuilding our Hall. This year has		seen us
activities.				looking into preparatory works for gaining planing permission and applying
				for Grants. This includes feasability ofjoining to Main Drainage		when
				possible.
				Further recruitment ofVolunteers, and continued and updated	training for
				those already in post, remains a high priority as this will enable		activities to
				continue and expand.
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The trustees	declare that they have approved the trustees' report above
Signed on behalf		ofthe charity's	trustees
		Signature(s)
		Full name(s)		Loraine Mountain Michele David
Position (eg Secretary, Chair)				Chair Secretary
		Date	0	4 0 7 2 3

						Receipt	s and Pay	ments A	ccount
							For the year from	01-Apr-22	To	31-Mar-23
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								2022i23				2021l22
							Unrestricted funds	Restricted funds	Endowment funds	Total funds		Total funds
Receipts
Donations, legacies and		similar			income
Membership subscrip8ions							24,240					21,216
Less: Membership subscriptions en/er tlgures nfgr a m/nus sign				paid	on /Nsranal/county//vea//xsbict)		9,270					7,785
Net membership subscriptions			retained				14,970				4	13,431
Donations							539					305
Gift Aid (2020-2021)							3,471					1,374
Activities (S/F) Sleepover/Refunds
Uniform, Investitures, T-shirts		Income										770
	Sub		total
Grants, Support
District Training and Group Support
Other grants (Gov Covid	Support			Grants) Last on 9/3/21
	Sub		total
Fundraising
Textile Collecting							76					85
Quiz Night/Table Top Sale
Christmas Group Tea Towels												362
Round Table Collection Walks
Other fundraising (Easy Fundraising,					Banners)							75
	Sub		total
Investment income
Bank interest (Scottish Widows, HSBC BMM, NatWest)							116					12
Building Society interest
Property Hall Hire income							5,454					4,546
Other investment income
	Sub		total
				Total		Gross Income
Asset and investment	sales, etc.
						Total receipts

			For the year from	01-Apr-22	To	31-Mar-23
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				2022/23			2021/22
			Unrestr icted funds	Restricted funds	Endowment funds	Total funds	Total funds
Payments
Charitable Payments
Youth programme and activities costs			2,577				1,541
Activity Equipment and Material costs			5,004				2,781
Adult support and training			352				1,163
General Equipment (Tables &TV)			912
Utilities - Council Rates, Water			269				89
Utilities - Electricity and Gas			2,246				1,147
Utilities - Broadband, Alarm/CCTV,	TV Licence Costs						620
Insurance (PAME + Building 8 Contents)			3,045				3,042
Uniforms, Badges, Scarves			3,287				1,541
Administration —Software 8 Website	costs		473				499
Administration -Trophies, Keys, Stationery,		Printer	563
Administration -AGM and trustee expense			506				82
Banking, OSM, GC, Fees			1,563				977
Property Grounds Storage Project			918				6,400
Property Grounds Maintenance Replace Fence Section			1,914
Property Grounds Maintenance & Drain Survey costs			2,613				2,773
Property Cleaning (Materials, Tools	8 Refuse)		1,634				1,035
Property General Maintenance, Boiler Replacement			4,847				1,560
Property General Maintenance, Fire, Gas &Water checks			1,411
Charities Donation - Walks 8 Poppy	Wreaths		569				19
Other costs - ICO,Medical, Deliveries			190
Sub total
Fundraising expenses
Quiz night costs
Other fundraising costs
Sub total
Total Gross		Expenditure
Asset and investment purchases,		etc.				R&
	Total payments
Net ofreceiptsl(payments)
Transfers between funds
Cash funds last year end			4?,795				47,795
Cash funds this year end
2 LT700003

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					31stMarch	2023		31st March 2022
			Unrestricted		Restricted	Endowment	Total funds	Total funds
			funds		funds	funds
						f
Cash funds
Bank current account	- NatWest Business (was HSBC)		14,427					26,628
Bank deposit account	- NatWest Bus Res (was HSBC BMM)		15,059					12,817
Scottish Widows account			21,247					21,195
Cash S/F Youth Activity Pre-Payments-
Cash/Floats			461						107
	Total cash funds
Other monetary	assets
Tax claim
Debts due from the	County/Area/District/Group
Insurance claim
	Sub total
Investment assets
investment property	- detail
Quoted investments
Other investments	-detail
	Sub total
Non monetary assets for charity's		own use
Badge stock (OSM=1,471@E0.81ea)+L135Nametapes			1,327					3	121
Leisureware, T-Shirts 8 Scarves stock			1,195						712
Other stock (Gas Canisters etc.)			686						332
Land and Buildings	(-5%agents website)		381,390					401,463
Motor vehicles
Scouting equipment,	furniture etc		59,477					55,282
Other (Cleaning Materials &PPE)			268						350
	Sub total
Liabilities
Accounts not yet paid
Expenses incurred	but not invoiced
Subscriptions not yet paid
Loan - detail
Other liabilities —Sections expense (S/F underpayment)			596						392
	Sub total