|How the charity is constituted
(e.g.trust, association,
company)|How the charity is constituted
(e.g.trust, association,
company)|How the charity is constituted
(e.g.trust, association,
company)|How the charity is constituted
(e.g.trust, association,
company)|How the charity is constituted
(e.g.trust, association,
company)|How the charity is constituted
(e.g.trust, association,
company)|How the charity is constituted
(e.g.trust, association,
company)||The Group is a Trust established
under rules which are common to all
Scouts.|| |---|---|---|---|---|---|---|---|---|---| |Trustee|selection||methods|||||The Trustees are appointed
in accordance
with the Policy, Organisation|and| |||||||||Rules ofthe Scout Association.|| |Additional||governance|||issues||||| |Policies|and|procedures|||adopted||for:|The Group is managed
by the Board ofTrustees, the members
ofwhich|are| |||||||||the 'Charity Trustees' ofthe Scout Group which is an educational
charity. As|| |a) The induction
and training
oftrustees;
b) Trustees'
consideration
of major risks
and the systems
and procedures
to
manage
them.||||||||charity trustees they are responsible
for complying
with legislation
applicable
to charities. This includes
the registration,
keeping
proper accounts and
making
returns to the Charity Commission
as appropriate.|| |||||||||The Board consists of3 independent
representatives,
Chair, Treasurer
and|| |||||||||Secretary together
with the Group Scout Leaders team, individual
section|| |||||||||leaders
(ifopted to take on the responsibility)
and parent's
representation|| |||||||||and meets every 2 - 3 months.|| |||||||||Members ofthe Board of Trustees have completed
'Essential
Information|| |||||||||for Executive Commitfee'
training.
New members
complete
training
within|| |||||||||the first 5 months
ofjoining the committee.|| |||||||||This Board ofTrustees exists to support the Group Scout Leaders Team|in| |||||||||meeting
the responsibilities
ofthe appointments
and is responsible
for:|| |||||||||-The maintenance
of Group property;|| |||||||||-The raising offunds and the administration
of Group finance;|| |||||||||-The insurance
ofpersons,
property
and equipment;|| |||||||||- Group public occasions;|| |||||||||-Assisting
in the recruitment
of leaders and other adult support;|| |||||||||- Appointing
any sub committees
that may be required;|| |||||||||- Appointing
Group Administrators
and Advisors
other than those who are|| |||||||||elected.|| |||||||||Risk and Internal
Control|| |||||||||The Board of Trustees has identified
the major risks to which they believe|| |||||||||the Group is exposed, these have been reviewed
and systems
have been|| |||||||||established
to mitigate against them. The main areas ofconcern that have|| |||||||||been identified are:|| |||||||||Damage to the building,
property
and equipment.
The Group would request|| |||||||||the use of buildings,
property
and equipment
from other, local organisations|| |||||||||such as the church, community
centre and other Scout Groups. Similar|| |||||||||reciprocal arrangements
exist with these organisations.
The Group has|| |||||||||sufficient buildings
and contents
insurance
in place to mitigate against|| |||||||||permanent
loss.|| |||||||||Injury to leaders, helpers,
supporters
and members. The Group through|the| |||||||||capitation fees contributes
to the Scout Associations
national
accident|| |||||||||insurance
policy. Risk Assessments
are undertaken
and reviewed
before all|| |||||||||activities.|| |||||||||Reduced income from fund raising. The Group is primarily
reliant upon|| |||||||||income from subscriptions
and fundraising.
The group does hold a reserve|| |||||||||to ensure the continuity
ofactivities should there be a major reduction
in|| |||||||||income. The Committee
could raise the value ofsubscriptions
to increase|| |||||||||the income to the group on an ongoing basis, either temporarily
or|| |||||||||permanently.|| |||||||||5th Reigate Scouts Trustees Annual
Report
Page 2|| |||~|e|~|||||| |---|---|---|---|---|---|---|---|---|---| |||||||Reduction
or loss of leaders. The group is totally reliant upon|volunteers||to| |||||||run and administer
the activities ofthe group.
Ifthere was a reduction||in the|| |||||||number
ofleaders to an unacceptable
level in a particular
section or the|||| |||||||group as a whole then there would have to be a contraction,|consolidation||or| |||||||closure ofa section.
In the worst case scenario the complete|closure ofthe||| |||||||Group.|||| |||||||Reduction
or loss of members. The Group provides
activities|for all young||| |||||||people aged 6 to 16, extending
to 18through
a Joint Explorer Unit with 17th|||| |||||||Reigate Scouts. Ifthere was a reduction
in membership
in a|particular||| |||||||section or the group as whole then there would have to be a|contraction,||| |||||||consolidation
or closure ofa section.
In the worst case scenario the|||| |||||||complete closure ofthe Group.|||| |||||||The group has in place systems of internal
controls that are designed||to|| |||||||provide reasonable
assurance
against loss, these include two signatories|||for| |||||||all payments
and comprehensive
insurance
policies to ensure that insurable|||| |||||||isks are covered.|||| |||||||~ ~|||| |||||||The Purpose ofScouting|||| |Summary|ofthe objects ofthe||||charity set|Scouting exists to actively engage and support
young people|in their||| |out in its|governing|document||||personal
development,
empowering
them to make a positive|contribution||to| |||||||society.|||| |||||||The Values ofScouting|||| |||||||As Scouts we are guided
by these values:|||| |||||||Integrity - We act with integrity;
we are honest, trustworthy
and loyal.|||| |||||||Respect - We have self-respect
and respect for others.|||| |||||||Care - We support others and take care ofthe world
in which|we live.||| |||||||Belief - We explore our faiths, beliefs and attitudes.|||| |||||||Cooperation
-We make a positive difference; we co-operate with others|||| |||||||and make friends.|||| |||||||The Scout Method|||| |||||||Scouting takes place when young people,
in partnership
with|adults, work||| |||||||together based on the values ofScouting and:|||| |||||||-enjoy what they are doing and have fun|||| |||||||-take part in activities indoors and outdoors|||| |||||||- learn by doing|||| |||||||-share
in spiritual
reflection|||| |||||||-take responsibility
and make choices|||| |||||||- undertake
new and challenging
activities|||| |||||||- make and live by their Promise.|||| |Summary|ofthe main||activities||in relation|All Sections continue to undertake
activities which are adventurous
and|||| |to these|objectives|||||exciting such as, camping,
hiking, climbing,
archery, shooting|and axe||| |||||||throwing.
Other activities
within Sections may be related to personal|||| |||||||progress, such as badge work and community
service.Young|people are||| |||||||encouraged
to plan their own activities to encourage
thought|for others|and|| |||||||self awareness.|||| |Contribution|Contribution|made by|volunteers;|volunteers;||All Leader, helpers
and Board ofTrustees Members are Volunteers
and|as| |---|---|---|---|---|---|---|---| |||||||such give their time and expertise free ofcharge.|| |||||||A large number ofvolunteers
are needed to facilitate the work carried out|| |||||||and the Board ofTrustees
and Team GSL are always actively seeking to|| |||||||enrol new volunteers
to our Group.|| |Public benefit statement:||||||The Group meets the Charity Commission's
public benefit criteria under|both| |||||||the advancement
of education
and the advancement
ofcitizenship
or|| |||||||community
development
headings.|| |||~|~||||| |Summary
the charity|ofthe main
during the||achievements
year||of|This year we have expanded
our activities to include a new Section,
Squirrels - for4-6 year olds. This has been very successful
and a waiting|| |||||||list is operating as we are over subscribed.
Our other Sections continue|to| |||||||grow and we now have 3 Beavers
Lodges, 3 Cub Packs and 2 Scout|| |||||||Troops operating.|| |Statement||ofthe charity's||policy on||Reserves Policy|| |reserves|||||||| |||||||The Group's
policy on reserves
is to hold sufficient resources to continue|the| |||||||charitable
activities of the group should
income and fundraising
activities|fall| |||||||short. The Board of Trustees
considers
that the group
should
hold a
equivalent
to 12months
running
costs, circaf20,000.|sum| |||||||The Group holds reserves of approximately
221,000 against this at year|end.| |||||||This is above the level required
for operating
expenses.|| |||||Investment
Policy||| |---|---|---|---|---|---|---| |The charity's|principal sources offunds|||The Group's
Income and Expenditure
is very small and as a consequence||| |||||does not have sufficient funds to invest
in longer-term
investments
such as||| |||||stocks and shares. The Group has therefore
adopted a low risk||strategy to| |||||the investment
of its funds.
All funds are held
in cash using only||mainstream| |||||banks that may currently
return
small amounts
of interest.||| |How expenditure||has supported|the key|Fundraising
is carried out a when possible
but the loss ofSanta||Walks at| |objectives of|the|charity;||Christmas
has meant a drop
in income.||| |||||All expenditure
is used for the benefit ofthe Group as a whole|to advance|| |||||the requirments
ofthe young people within the Group
in both physical
and||| |||||mental wellbeing.||| |||||The Board ofTrustees
regularly
monitors
the levels of bank balances
and||| |||||the interest rates received to ensure the group obtains maximum||value and| |||||income from its banking
arrangements.
Occasionally
this may|involve
using|| |||||an account that requires a period of notice before funds may be||withdrawn,| |||||before doing so the Board ofTrustees considers the cash flow|requirements.|| |||||~
-
~||| |||||~
~ .
~
.
~||| |Future plans|and|details of any|significant|We continue to work towards
rebuilding
our Hall.
This year has||seen us| |activities.||||looking
into preparatory
works for gaining
planing
permission
and applying||| |||||for Grants.
This includes feasability
ofjoining to Main Drainage||when| |||||possible.||| |||||Further
recruitment
ofVolunteers,
and continued
and updated|training
for|| |||||those already
in post, remains a high priority as this will enable||activities to| |||||continue
and expand.||| |||||~-||| |The trustees|declare that they have approved
the trustees'
report above|||||| |Signed on behalf||ofthe charity's|trustees|||| |||Signature(s)||||| |||Full name(s)||Loraine Mountain
Michele David||| |Position (eg Secretary, Chair)||||Chair
Secretary||| |||Date|0|4
0
7
2
3||| ## |||||||Receipt|s and Pay|ments
A|ccount|||| |---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||For the year
from|01-Apr-22|To|31-Mar-23||| |~
~
~|~|~||||||||||| |||||||||2022i23||||2021l22| ||||||||Unrestricted
funds|Restricted
funds|Endowment
funds|Total funds||Total funds| |Receipts||||||||||||| |Donations, legacies and||similar|||income|||||||| |Membership
subscrip8ions|||||||24,240|||||21,216| |Less: Membership
subscriptions
en/er tlgures nfgr a m/nus
sign||||paid|on /Nsranal/county//vea//xsbict)||9,270|||||7,785| |Net membership
subscriptions|||retained||||14,970||||4|13,431| |Donations|||||||539|||||305| |Gift Aid (2020-2021)|||||||3,471|||||1,374| |Activities (S/F) Sleepover/Refunds||||||||||||| |Uniform,
Investitures,
T-shirts||Income||||||||||770| ||Sub||total|||||||||| |Grants, Support||||||||||||| |District Training
and Group Support||||||||||||| |Other grants (Gov Covid|Support|||Grants) Last on 9/3/21||||||||| ||Sub||total|||||||||| |Fundraising||||||||||||| |Textile Collecting|||||||76|||||85| |Quiz Night/Table
Top Sale||||||||||||| |Christmas
Group Tea Towels||||||||||||362| |Round Table Collection Walks||||||||||||| |Other fundraising
(Easy Fundraising,|||||Banners)|||||||75| ||Sub||total|||||||||| |Investment
income||||||||||||| |Bank interest (Scottish Widows, HSBC BMM, NatWest)|||||||116|||||12| |Building Society interest||||||||||||| |Property
Hall Hire income|||||||5,454|||||4,546| |Other investment
income||||||||||||| ||Sub||total|||||||||| |||||Total||Gross Income||||||| |Asset and investment|sales, etc.|||||||||||| |||||||Total receipts||||||| ## ||||For the year
from|01-Apr-22|To|31-Mar-23|| |---|---|---|---|---|---|---|---| |~
e
~
~
~|||||||| |||||2022/23|||2021/22| ||||Unrestr icted
funds|Restricted
funds|Endowment
funds|Total funds|Total funds| |Payments|||||||| |Charitable
Payments|||||||| |Youth programme
and activities costs|||2,577||||1,541| |Activity Equipment
and Material costs|||5,004||||2,781| |Adult support and training|||352||||1,163| |General
Equipment
(Tables &TV)|||912||||| |Utilities - Council Rates, Water|||269||||89| |Utilities - Electricity and Gas|||2,246||||1,147| |Utilities - Broadband,
Alarm/CCTV,|TV Licence Costs||||||620| |Insurance
(PAME + Building 8 Contents)|||3,045||||3,042| |Uniforms,
Badges, Scarves|||3,287||||1,541| |Administration
—Software 8 Website|costs||473||||499| |Administration
-Trophies,
Keys, Stationery,||Printer|563||||| |Administration
-AGM and trustee expense|||506||||82| |Banking, OSM, GC, Fees|||1,563||||977| |Property Grounds Storage Project|||918||||6,400| |Property Grounds
Maintenance
Replace Fence Section|||1,914||||| |Property
Grounds
Maintenance
& Drain Survey costs|||2,613||||2,773| |Property
Cleaning
(Materials, Tools|8 Refuse)||1,634||||1,035| |Property General Maintenance,
Boiler Replacement|||4,847||||1,560| |Property General Maintenance,
Fire, Gas &Water checks|||1,411||||| |Charities
Donation - Walks 8 Poppy|Wreaths||569||||19| |Other costs - ICO,Medical, Deliveries|||190||||| |Sub total|||||||| |Fundraising
expenses|||||||| |Quiz night costs|||||||| |Other fundraising
costs|||||||| |Sub total|||||||| |Total Gross||Expenditure|||||| |Asset and investment
purchases,||etc.||||R&|| ||Total payments||||||| |Net ofreceiptsl(payments)|||||||| |Transfers
between funds|||||||| |Cash funds last year end|||4?,795||||47,795| |Cash funds this year end|||||||| |2 LT700003|||||||| ||~
~|||~|~||||| |---|---|---|---|---|---|---|---|---|---| ||||||31stMarch|2023||31st March
2022|| ||||Unrestricted||Restricted|Endowment|Total funds|Total funds|| ||||funds||funds|funds|||| |||||||f|||| |Cash funds|||||||||| |Bank current account|- NatWest Business (was HSBC)||14,427|||||26,628|| |Bank deposit account|- NatWest
Bus Res (was HSBC BMM)||15,059|||||12,817|| |Scottish Widows account|||21,247|||||21,195|| |Cash S/F Youth Activity Pre-Payments-|||||||||| |Cash/Floats|||461||||||107| ||Total cash funds||||||||| |Other monetary|assets||||||||| |Tax claim|||||||||| |Debts due from the|County/Area/District/Group||||||||| |Insurance
claim|||||||||| ||Sub total||||||||| |Investment
assets|||||||||| |investment
property|- detail||||||||| |Quoted investments|||||||||| |Other investments|-detail||||||||| ||Sub total||||||||| |Non monetary assets for charity's||own use|||||||| |Badge stock (OSM=1,471@E0.81ea)+L135Nametapes|||1,327|||||3|121| |Leisureware,
T-Shirts 8 Scarves stock|||1,195||||||712| |Other stock (Gas Canisters etc.)|||686||||||332| |Land and Buildings|(-5%agents website)||381,390|||||401,463|| |Motor vehicles|||||||||| |Scouting equipment,|furniture etc||59,477|||||55,282|| |Other (Cleaning
Materials
&PPE)|||268||||||350| ||Sub total||||||||| |Liabilities|||||||||| |Accounts
not yet paid|||||||||| |Expenses incurred|but not invoiced||||||||| |Subscriptions
not yet paid|||||||||| |Loan - detail|||||||||| |Other liabilities
—Sections expense (S/F underpayment)|||596||||||392| ||Sub total||||||||| ## ## ##