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2021-03-31-accounts

Trustees' Annual Report

For the period

From (start date) 0 1 0 4 2 0 0 0 0 0 0 0 0
Section A Reference and administration details
Charity name
Registered charity number (if any)
HQ registration number
Charity’s principal address		 5TH REIGATE SCOUT GROUP
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NEWTON HAZEL HALL
13 BATTLEBRIDGE LANE
MERSTHAM ,SURREY
Postcode
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H
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3
L
H
NEWTON HAZEL HALL
13 BATTLEBRIDGE LANE
MERSTHAM ,SURREY
Postcode R H 1 3 L H

Names of the charity trustees who manage the charity:

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12		 Trustee Name Office (if any) Dates acted if not
for whole year
LORAINE MOUNTAIN CHAIR
DAVID MOUNTAIN TREASURER
CAROL ORCHARD SECRETARY
GRAHAM MOUNTAIN SL,TEAM GSL
SIMON PINTO BSL,TEAM GSL
PETER SALVAGE CSL,TEAM GSL
GERALD HULF CSL
DAWN MARTIN BSL
JAMES KEMP SL

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document (e.g. trust deed, constitution)

The Group's governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of the Scout Association.

5th Reigate Scouts Trustees Annual Report

Page 1

Section B Structure, governance and management (continued)
Additional governance issues
Policies and procedures adopted for:
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted
a) The induction and training of trustees;
b) Trustees' consideration of major risks
and the systems and procedures to
manage them.
The Group is a Trust established under rules which are common to all
Scouts.
The Trustees are appointed in accordance with the Policy, Organisation and
Rules of the Scout Association.
The Group is managed by the Group Executive Committee, the members of
which are the ‘Charity Trustees’ of the Scout Group which is an educational
charity. As charity trustees they are responsible for complying with
legislation applicable to charities. This includes the registration, keeping
proper accounts and making returns to the Charity Commission as
appropriate.
The Committee consists of 3 independent representatives, Chair, Treasurer
and Secretary together with the Group Scout Leaders, individual section
leaders (if opted to take on the responsibility) and parent’s representation
and meets every 2 - 3 months.
Members of the Executive Committee have completed_'Essential_
_Information for Executive Committee'_training. New members complete
training within the first 5 months of joining the committee.
This Group Executive Committee exists to support the Group Scout Leader
in meeting the responsibilities of the appointments and is responsible for:
- The maintenance of Group property;
- The raising of funds and the administration of Group finance;
- The insurance of persons, property and equipment;
- Group public occasions;
- Assisting in the recruitment of leaders and other adult support;
- Appointing any sub committees that may be required;
- Appointing Group Administrators and Advisors other than those who are
elected.
Section B Structure, governance and management (continued)
Risk and Internal Control
The Group Executive Committee has identified the major risks to which they
believe the Group is exposed, these have been reviewed and systems have
been established to mitigate against them. The main areas of concern that
have been identified are:
Damage to the building, property and equipment. The Group would request
the use of buildings, property and equipment from other, local organisations
such as the church, community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The Group has
sufficient buildings and contents insurance in place to mitigate against
permanent loss.
Injury to leaders, helpers, supporters and members. The Group through the
capitation fees contributes to the Scout Associations national accident
insurance policy. Risk Assessments are undertaken and reviewed before all
activities.
Reduced income from fund raising. The Group is primarily reliant upon
income from subscriptions and fundraising. The group does hold a reserve
to ensure the continuity of activities should there be a major reduction in
income. The Committee could raise the value of subscriptions to increase
the income to the group on an ongoing basis, either temporarily or
permanently.
5th Reigate Scouts Trustees Annual Report
Page 2
Section B (continued) Reduction or loss of leaders. The group is totally reliant upon volunteers to
run and administer the activities of the group. If there was a reduction in the
number of leaders to an unacceptable level in a particular section or the
group as a whole then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete closure of the
Group.
Reduction or loss of members. The Group provides activities for all young
people aged 6 to 16, extending to 18 through a Joint Explorer Unit with 17th
Reiagte Scouts. If there was a reduction in membership in a particular
section or the group as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case scenario the
complete closure of the Group.
The group has in place systems of internal controls that are designed to
provide reasonable assurance against loss, these include two signatories for
all payments and comprehensive insurance policies to ensure that insurable
risks are covered.
Section C Objectives and activities
Summary of the main activities in relation
to these objectives
Summary of the objects of the charity set
out in its governing document		 The Purpose of Scouting
Scouting exists to actively engage and support young people in their
personal development, empowering them to make a positive contribution to
society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in which we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-operate with others
and make friends.
The Scout Method
Scouting takes place when young people, in partnership with adults, work
together based on the values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
During Covid pandemic restrictions activities have continued on line and
face to face when possible. All Sections undertake activities which are
adventurous and exciting such as, camping, hiking, climbing, archery,
shooting and axe throwing. Other activities within Sections may be related
to personal progress, such as badge work and community service.Young
people are encouraged to plan their own activities to encourage thought for
others and self awareness.

5th Reigate Scouts Trustees Annual Report

Page 3

Additional details of the objectives and activities

Contribution made by volunteers;
Public benefit statement:		 All Leader, helpers and Executive Members are Volunteers and as such give
their time and expertise free of charge.
A large number of volunteers are needed to facilitate the work carried out
and the Executive Committee and Team GSL are always actively seeking to
enrol new volunteers to our Group.
The Group meets the Charity Commission's public benefit criteria under both
the advancement of education and the advancement of citizenship or
community development headings.
Section D Achievements and performance
Summary of the main achievements of
the charity during the year
During the year we have continued to maiantain contact with all members
and to promote the goals for Scouting in spite of restricitons during the Covid
pandemic and throughout Lockdown periods. Physical activities have been
undertaken where possible and under agreed Scout Association and
Government guidelines
.
A new 'Team' GSL has been put in place to promote the work of the Group,
improve personnel numbers and to improve facilities at the venue. This
team consists of 3 Scout leaders (one SL, one CSL, one BSL).
Section E Financial Review
Details of any funds materially in deficit
Statement of the charity’s policy on
reserves		 The Group holds reserves of approximately £21,000 against this at year end.
This is above the level required for operating expenses.
Reserves Policy
The Group's policy on reserves is to hold sufficient resources to continue the
charitable activities of the group should income and fundraising activities fall
short. The Group Executive Committee considers that the group should hold
a sum equivalent to 12 months running costs, circa £20,000.
None

5th Reigate Scouts Trustees Annual Report

Page 4

lnvestment Policy
Thecharity's principal sourcesoffunds Group's lncome and Expenditureisvery small andas aconsequence
not havesufficient funds to investinlonger-term investmentssuch as
s,and shares. The Grouphasthereforeadopteda lowrisk strategy to
investment ofits funds.All funds areheld incashusingonlymainstream
banksthatmaycurrentlyreturnsmall amounts ofinterest.
Howexpenditurehas supportedthekey Fundraisingiscarriedoutawhen possiblebut has beenseverelycurtailed
objectives ofthecharity; ringthe last18 months.
\llexpenditureis used forthebenefit oftheGroup asawhole to advance
he requirments of theyoungpeoplewithin the Groupin bothphysicaland
mental wellbeing.
Group Executive regularlymonitorsthelevelsofbank balances and the
interest ratesreceivedtoensurethegroupobtains maximum valueand
incomefromits bankingarrangements.Occasionallythismayinvolveusing
accountthatrequiresaperiodofnotice beforefundsmay be withdrawn,
beforedoingsothe Group Executiveconsidersthecashflowrequirements.
Future plansand details of any significant ln thecomingyearsweplantorebuildthe GroupHead Quarterswhichis
activities. becomingless costeffective tomaintain. Thiswillenhanceour activities
bothwithin the actualbuilding andalsogroundssurroundingit.
Further recruitmentofVolunteers,andtraining for those alreadyinpost,
reamins ahighpriorityasthis willenableactivities tobe expanded.
Signature(s)
Fullname(s) Loraine Mountain CarolOrchard
Position(eg Secretary,Chair) Chair
Date o o 4

5th Reigate Scout Group Receipts and Payments Account

Reigate Scout Group
ts and Payments Account		 Reigate Scout Group
ts and Payments Account		 Reigate Scout Group
ts and Payments Account		 Reigate Scout Group
ts and Payments Account
Year start date
Year end date
For the year
from		 01-Apr-20 To 31-Mar-21

Receipts and payments

2020/21

2019/20

2020/ 2020/ 21 2019/20
Receipts Unrestricted
funds
£
11,291
- 5,580
5,711
465
3,030
160
285
9,651
-
20,241
20,241
67
-
-
-
46
113		 Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
£
11,291
- 5,580
5,711
465
3,030
160
285
9,651
-
20,241
20,241
67
-
-
-
46
113		 Total funds
£
Donations, legacies and similar income
Membership subscriptions 11,291 - 11,291 20,172
Less: Membership subscriptions paid on
(National/County/Area/District)enter figures with a minus sign		 - 5,580 - - 5,580 - 5,226
Net membership subscriptions retained 5,711 - 5,711 14,946
Donations 465 - 465 258
Gift Aid (2019 -2020) 3,030 - 3,030 3,512
Activities (S/F) Sleepover/Refunds 160 - 160 -
Uniform, Investitures, T-shirts Income 285 - 285 552
Sub total 9,651 - 9,651 19,268
Grants, Support
District Training and Group Support - - - 81
Other grants (Gov Covid Support Grants) 20,241 - 20,241 -
Sub total 20,241 - 20,241 81
Fundraising (gross)
Textile Collecting 67 - 67 108
Quiz Night/Table Top Sale - - - 169
Christmas Bag Packing - - - 1,528
Round Table Collection Walks - - - 500
Other fundraising (Easy Fundraising, Banners) 46 - 46 241
Sub total 113 - 113 2,546
Investment income -
-
-
-
Bank interest (Scottish Widows, HSBC BMM) 43 - 43 92
Building Society interest - - - -
Property Rent income (Hire deposits) 200 - 200 5,625
Other investment income - - -
Sub total 243 - -
-		 243 5,717
Total Gross Income
Asset and investment sales, etc.
Total receipts
27,612
- - -
-		 -
30,248 - -
30,248 - 30,248 27,612

1 LT700003

Year start date

5th Reigate Scout Group Receipts and Payments Account

Year end date

For the year 01-Apr-20 To 31-Mar-21 from

Receipts and payments

2020/21

2019/20

2020/ 2020/ 21 21 2019/20
Payments Unrestricted
funds
£
831
144
155
90
1,585
747
2,779
2,623
1,282
998
711
166
111
107
639
354
37
85
-
13,444
-
-
-
13,444		 Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
£		 Total funds
£
Charitable Payments
Youth programme and activities costs 831 831 2,277
Adult support and training 144 144 387
Council Rates 155 155 312
Water and Sewerage 90 90 120
Electricity and Gas 1,585 1,585 2,876
Broadband, Alarm/CCTV, TV Licnece Costs 747 747 471
Insurance 2,779 2,779 3,071
Property Maintenance, Repairs and Renewals 2,623 2,623 2,760
Activity Equipment and Material costs 1,282 1,282 -
PPE Materials and equipment 998 998 -
Uniforms, Badges, Scarves 711 711 3,030
AGM and trustee expenses 166 166 -
Cleaning (Materials and replacement tools) 111 111 631
Administration - Trophies, Keys, Stationery 107 107 510
Administration - Software & Website costs 639 639 -
Banking Fees, OSM, GC, Web Hosting etc 354 354 1,286
Charities Donation - Walks & Poppy Wreaths 37 37 56
Other costs - Hall Hire Refund for Pmt in 2019-20 85 85 n/a
Self-Funded Section Events Support costs - - 357
Sub total 13,444 13,444 18,144
Fundraising expenses
Quiz night costs - - -
Other fundraising costs - - -
Sub total - - -
Total Gross Expenditure
Asset and investment purchases, etc.
Total payments
Net of receipts/(payments)
Transfers between funds
Cash funds last year end
Cash funds this year end
18,144
- - - - 3,779
13,444
16,804
-
47,795
64,599		 -
-
-
-
-		 -
-
-
-
-
21,923
16,804 - - 16,804 5,689
- - - - -
47,795 - - 47,795 42,106
64,599 - - 64,599 47,795

2 LT700003

Unrestricted
funds		 Unrestricted
funds		 31stMarch2021
31stMarch
2020
RestrictedEndowmentTotalfundsTotalfunds
funds
funds		 31stMarch2021
31stMarch
2020
RestrictedEndowmentTotalfundsTotalfunds
funds
funds		 31stMarch2021
31stMarch
2020
RestrictedEndowmentTotalfundsTotalfunds
funds
funds		 31stMarch2021
31stMarch
2020
RestrictedEndowmentTotalfundsTotalfunds
funds
funds
t fftt
Cashfunds
Bank current account (HSBC) 30,129 '
Bank deposit account (HSBC BMM) 12,816 12,808
Scottish Widows account 21,185 21,16'l
Cash S/F Youth Actlvity Pre-Payments - Cub Camp 40
Cash/Floats 419 608
Total cashfunds
Other monetary assets
Tax claim
Debts due from the County/Area/DistricUGroup
lnsurance claim
Subtotal
lnvestmentassets
lnvestmentproperty-detail
Quoted investments
Other investments - detail
Subtotal
Non monetary assetsfor charity's ownuse
Badge stock (estimate 1000 @t0.70) 700 nla
Leisureware, T-Shirts & Scarves stock 717 nla
Other stock(GasCanisters etc.) 315 nla
Land and Buildings 391,671 391,671
Motor vehicles
Scouting equipment, furniture etc(excl.donations) 43,075 35,411
Other (Cleaning Materials&PPE) 350 nla
Subtotal
Liabilities
Accounts notyet paid
Expenses incurred but not invoiced
Subscriptions notyet paid
Loan-detail
Other liabilities - Sections expense accrual(S/F) 184 172
Subtotal

Inde endent Examinerfs Re ortto th the Trustees of the 5 REIGATE Scout Council I report to the trustees on my examination of the accounts of the 5 Reigate Scout Group for the year ended 31" March 2021. Responsibilities and basis of report As the charity trLSStees of the 5 Reigate Scout Group. you are responsible for the preparation of the 3ccounts in accordance with the requrrements of the Charities Act 20111'the ACVI. I report in respert ot my examination of the 5 Rèigate Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 1451511bl of the Act. Independent examinerfs statement I have completed my examination. I confirm that no material matters have come to my attention in connertion with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the 5 Reigate Scout Group as required by section 130 of the Act; or the accounts do not accord with those records. I have no concerns and have come across no othei matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accoLsnts to be reached. Signed.. Name.. Judltè Rogers Relevant professional qualrftcation or membership of PTofessional bodtes Irf any1= Ac￿ Membershlp number 1128307 Address: 2 Sunstone Gmve. Merstham, Swrry. RHI 3PR Date.. 25.062021