## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**4**|**2**|**0**|**0**|**0**|**0**|**0**|**0**|**0**|**0**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration details**||||||||||| |**Charity name**
**Registered charity number (if any)**
**HQ registration number**
**Charity’s principal address**|||**5TH REIGATE SCOUT GROUP**
**3**
**0**
**5**
**7**
**8**
**3**
**1**
**0**
**0**
**1**
**4**
**4**
**4**
**3**
NEWTON HAZEL HALL
13 BATTLEBRIDGE LANE
MERSTHAM ,SURREY
Postcode
**R**
**H**
**1**
**3**
**L**
**H**||||||||||| ||||NEWTON HAZEL HALL||||||||||| ||||13 BATTLEBRIDGE LANE||||||||||| ||||MERSTHAM ,SURREY||||||||||| ||||Postcode||||**R**|**H**|**1**||**3**|**L**|**H**| ## **Names of the charity trustees who manage the charity:** |1
2
3
4
5
6
7
8
9
10
11
12|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| ||LORAINE MOUNTAIN|CHAIR|| ||DAVID MOUNTAIN|TREASURER|| ||CAROL ORCHARD|SECRETARY|| ||GRAHAM MOUNTAIN|SL,TEAM GSL|| ||SIMON PINTO|BSL,TEAM GSL|| ||PETER SALVAGE|CSL,TEAM GSL|| ||GERALD HULF|CSL|| ||DAWN MARTIN|BSL|| ||JAMES KEMP|SL|| ||||| ||||| ||||| ## **Section B Structure, governance and management** Description of the charity’s trusts **Type of governing document** (e.g. trust deed, constitution) The Group's governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of the Scout Association. 5th Reigate Scouts Trustees Annual Report Page 1 |**Section B**|**Structure, governance and management (continued)**| |---|---| |**Additional governance issues**
Policies and procedures adopted for:
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted
a) The induction and training of trustees;
b) Trustees' consideration of major risks
and the systems and procedures to
manage them.|| ||The Group is a Trust established under rules which are common to all
Scouts.| ||| ||The Trustees are appointed in accordance with the Policy, Organisation and
Rules of the Scout Association.| ||| ||The Group is managed by the Group Executive Committee, the members of
which are the ‘Charity Trustees’ of the Scout Group which is an educational
charity. As charity trustees they are responsible for complying with
legislation applicable to charities. This includes the registration, keeping
proper accounts and making returns to the Charity Commission as
appropriate.
The Committee consists of 3 independent representatives, Chair, Treasurer
and Secretary together with the Group Scout Leaders, individual section
leaders (if opted to take on the responsibility) and parent’s representation
and meets every 2 - 3 months.
Members of the Executive Committee have completed_'Essential_
_Information for Executive Committee'_training. New members complete
training within the first 5 months of joining the committee.
This Group Executive Committee exists to support the Group Scout Leader
in meeting the responsibilities of the appointments and is responsible for:
- The maintenance of Group property;
- The raising of funds and the administration of Group finance;
- The insurance of persons, property and equipment;
- Group public occasions;
- Assisting in the recruitment of leaders and other adult support;
- Appointing any sub committees that may be required;
- Appointing Group Administrators and Advisors other than those who are
elected.| |**Section B**|**Structure, governance and management (continued)**|| |---|---|---| ||**Risk and Internal Control**|| ||The Group Executive Committee has identified the major risks to which they|| ||believe the Group is exposed, these have been reviewed and systems have|| ||been established to mitigate against them. The main areas of concern that|| ||have been identified are:|| ||Damage to the building, property and equipment. The Group would request|| ||the use of buildings, property and equipment from other, local organisations|| ||such as the church, community centre and other Scout Groups. Similar|| ||reciprocal arrangements exist with these organisations. The Group has|| ||sufficient buildings and contents insurance in place to mitigate against|| ||permanent loss.|| ||Injury to leaders, helpers, supporters and members. The Group through the|| ||capitation fees contributes to the Scout Associations national accident|| ||insurance policy. Risk Assessments are undertaken and reviewed before all|| ||activities.|| ||Reduced income from fund raising. The Group is primarily reliant upon|| ||income from subscriptions and fundraising. The group does hold a reserve|| ||to ensure the continuity of activities should there be a major reduction in|| ||income. The Committee could raise the value of subscriptions to increase|| ||the income to the group on an ongoing basis, either temporarily or|| ||permanently.|| ||5th Reigate Scouts Trustees Annual Report
Page 2|| |**Section B (continued)**|Reduction or loss of leaders. The group is totally reliant upon volunteers to
run and administer the activities of the group. If there was a reduction in the
number of leaders to an unacceptable level in a particular section or the
group as a whole then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete closure of the
Group.
Reduction or loss of members. The Group provides activities for all young
people aged 6 to 16, extending to 18 through a Joint Explorer Unit with 17th
Reiagte Scouts. If there was a reduction in membership in a particular
section or the group as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case scenario the
complete closure of the Group.
The group has in place systems of internal controls that are designed to
provide reasonable assurance against loss, these include two signatories for
all payments and comprehensive insurance policies to ensure that insurable
risks are covered.| |---|---| ||| ||| |**Section C**|**Objectives and activities**| |Summary of the main activities in relation
to these objectives
Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people in their
personal development, empowering them to make a positive contribution to
society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate with others
and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with adults, work
together based on the values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||During Covid pandemic restrictions activities have continued on line and
face to face when possible. All Sections undertake activities which are
adventurous and exciting such as, camping, hiking, climbing, archery,
shooting and axe throwing. Other activities within Sections may be related
to personal progress, such as badge work and community service.Young
people are encouraged to plan their own activities to encourage thought for
others and self awareness.| 5th Reigate Scouts Trustees Annual Report Page 3 ## **Additional details of the objectives and activities** |Contribution made by volunteers;
Public benefit statement:|All Leader, helpers and Executive Members are Volunteers and as such give
their time and expertise free of charge.
A large number of volunteers are needed to facilitate the work carried out
and the Executive Committee and Team GSL are always actively seeking to
enrol new volunteers to our Group.| |---|---| ||| ||The Group meets the Charity Commission's public benefit criteria under both
the advancement of education and the advancement of citizenship or
community development headings.| ||| |**Section D**|**Achievements and performance**| |Summary of the main achievements of
the charity during the year|| ||During the year we have continued to maiantain contact with all members
and to promote the goals for Scouting in spite of restricitons during the Covid
pandemic and throughout Lockdown periods. Physical activities have been
undertaken where possible and under agreed Scout Association and
Government guidelines
.
A new 'Team' GSL has been put in place to promote the work of the Group,
improve personnel numbers and to improve facilities at the venue. This
team consists of 3 Scout leaders (one SL, one CSL, one BSL).| ||| |**Section E**|**Financial Review**| |Details of any funds materially in deficit
Statement of the charity’s policy on
reserves|The Group holds reserves of approximately £21,000 against this at year end.
This is above the level required for operating expenses.
**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources to continue the
charitable activities of the group should income and fundraising activities fall
short. The Group Executive Committee considers that the group should hold
a sum equivalent to 12 months running costs, circa £20,000.| ||| ||None| 5th Reigate Scouts Trustees Annual Report Page 4 ## ||lnvestment Policy| |---|---| |Thecharity's principal sourcesoffunds|Group's lncome and Expenditureisvery small andas aconsequence| ||not havesufficient funds to investinlonger-term investmentssuch as| ||s,and shares. The Grouphasthereforeadopteda lowrisk strategy to| ||investment ofits funds.All funds areheld incashusingonlymainstream| ||banksthatmaycurrentlyreturnsmall amounts ofinterest.| |Howexpenditurehas supportedthekey|Fundraisingiscarriedoutawhen possiblebut has beenseverelycurtailed| |objectives ofthecharity;|ringthe last18 months.| ||\llexpenditureis used forthebenefit oftheGroup asawhole to advance| ||he requirments of theyoungpeoplewithin the Groupin bothphysicaland| ||mental wellbeing.| ||Group Executive regularlymonitorsthelevelsofbank balances and the| ||interest ratesreceivedtoensurethegroupobtains maximum valueand| ||incomefromits bankingarrangements.Occasionallythismayinvolveusing| ||accountthatrequiresaperiodofnotice beforefundsmay be withdrawn,| ||beforedoingsothe Group Executiveconsidersthecashflowrequirements.| |Future plansand details of any significant|ln thecomingyearsweplantorebuildthe GroupHead Quarterswhichis| |activities.|becomingless costeffective tomaintain. Thiswillenhanceour activities| ||bothwithin the actualbuilding andalsogroundssurroundingit.| ||Further recruitmentofVolunteers,andtraining for those alreadyinpost,| ||reamins ahighpriorityasthis willenableactivities tobe expanded.| |Signature(s)||||| |---|---|---|---|---| |Fullname(s)||Loraine|Mountain|CarolOrchard| |Position(eg Secretary,Chair)|||Chair|| |Date|o|o|4|| ## **5th Reigate Scout Group Receipts and Payments Account** |**Reigate Scout Group**
**ts and Payments Account**|**Reigate Scout Group**
**ts and Payments Account**|**Reigate Scout Group**
**ts and Payments Account**|**Reigate Scout Group**
**ts and Payments Account**| |---|---|---|---| |Year start date
Year end date|||| |**For the year**
**from**|**01-Apr-20**|**To**|**31-Mar-21**| ## **Receipts and payments** **2020/21** **2019/20** ||||**2020/**|**2020/**|**21**|||**2019/20**| |---|---|---|---|---|---|---|---|---| |**Receipts**|**Unrestricted**
**funds**
**£**
**11,291**
**- 5,580**
**5,711**
**465**
**3,030**
**160**
**285**
**9,651**
**-**
**20,241**
**20,241**
**67**
**-**
**-**
**-**
**46**
**113**||**Restricted**
**funds**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Endowment**
**funds**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**£**
**11,291**
**- 5,580**
**5,711**
**465**
**3,030**
**160**
**285**
**9,651**
**-**
**20,241**
**20,241**
**67**
**-**
**-**
**-**
**46**
**113**||**Total funds**
**£**| |**Donations, legacies and similar income**||||||||| |Membership subscriptions|**11,291**||**-**|||**11,291**||**20,172**| |Less: Membership subscriptions paid on
(National/County/Area/District)enter figures with a minus sign|**- 5,580**||**-**|||**- 5,580**||**- 5,226**| |Net membership subscriptions retained|**5,711**||**-**|||**5,711**||**14,946**| |Donations|**465**||**-**|||**465**||**258**| |Gift Aid (2019 -2020)|**3,030**||**-**|||**3,030**||**3,512**| |Activities (S/F) Sleepover/Refunds|**160**||**-**|||**160**||**-**| |Uniform, Investitures, T-shirts Income|**285**||**-**|||**285**||**552**| |**Sub total**|**9,651**||**-**|||**9,651**||**19,268**| |**Grants, Support**||||||||| |District Training and Group Support|**-**||**-**|||**-**||**81**| |Other grants (Gov Covid Support Grants)|**20,241**||**-**|||**20,241**||**-**| |**Sub total**|**20,241**||**-**|||**20,241**||**81**| |**Fundraising (gross)**||||||||| |Textile Collecting|**67**||**-**|||**67**||**108**| |Quiz Night/Table Top Sale|**-**||**-**|||**-**||**169**| |Christmas Bag Packing|**-**||**-**|||**-**||**1,528**| |Round Table Collection Walks|**-**||**-**|||**-**||**500**| |Other fundraising (Easy Fundraising, Banners)|**46**||**-**|||**46**||**241**| |**Sub total**|**113**||**-**|||**113**||**2,546**| |**Investment income**|||||**-**
**-**
**-**
**-**|||| |Bank interest (Scottish Widows, HSBC BMM)|**43**||**-**|||**43**||**92**| |Building Society interest|**-**||**-**|||**-**||**-**| |Property Rent income (Hire deposits)|**200**||**-**|||**200**||**5,625**| |Other investment income|||**-**|||**-**||**-**| |**Sub total**|**243**||**-**||**-**
**-**|**243**||**5,717**| |**_Total Gross Income_ **
**Asset and investment sales, etc.**
**_Total receipts_**||||||||| |||||||||**27,612**| |||||||||| ||**-**||**-**||**-**|
**-**||**-**| ||**30,248**||**-**||**-**|||| ||**30,248**||**-**|||**30,248**||**27,612**| 1 LT700003 Year start date ## **5th Reigate Scout Group Receipts and Payments Account** Year end date **For the year 01-Apr-20 To 31-Mar-21 from** ## **Receipts and payments** ## **2020/21** **2019/20** ||||**2020/**|**2020/**|**21**|**21**|||**2019/20**| |---|---|---|---|---|---|---|---|---|---| |**Payments**|**Unrestricted**
**funds**
**£**
**831**
**144**
**155**
**90**
**1,585**
**747**
**2,779**
**2,623**
**1,282**
**998**
**711**
**166**
**111**
**107**
**639**
**354**
**37**
**85**
**-**
**13,444**
**-**
**-**
**-**
**13,444**||**Restricted**
**funds**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Endowment**
**funds**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**£**||**Total funds**
**£**| |**Charitable Payments**|||||||||| |Youth programme and activities costs|**831**||||||**831**||**2,277**| |Adult support and training|**144**||||||**144**||**387**| |Council Rates|**155**||||||**155**||**312**| |Water and Sewerage|**90**||||||**90**||**120**| |Electricity and Gas|**1,585**||||||**1,585**||**2,876**| |Broadband, Alarm/CCTV, TV Licnece Costs|**747**||||||**747**||**471**| |Insurance|**2,779**||||||**2,779**||**3,071**| |Property Maintenance, Repairs and Renewals|**2,623**||||||**2,623**||**2,760**| |Activity Equipment and Material costs|**1,282**||||||**1,282**||**-**| |PPE Materials and equipment|**998**||||||**998**||**-**| |Uniforms, Badges, Scarves|**711**||||||**711**||**3,030**| |AGM and trustee expenses|**166**||||||**166**||**-**| |Cleaning (Materials and replacement tools)|**111**||||||**111**||**631**| |Administration - Trophies, Keys, Stationery|**107**||||||**107**||**510**| |Administration - Software & Website costs|**639**||||||**639**||**-**| |Banking Fees, OSM, GC, Web Hosting etc|**354**||||||**354**||**1,286**| |Charities Donation - Walks & Poppy Wreaths|**37**||||||**37**||**56**| |Other costs - Hall Hire Refund for Pmt in 2019-20|**85**||||||**85**||**n/a**| |Self-Funded Section Events Support costs|**-**||||||**-**||**357**| |**Sub total**|**13,444**||||||**13,444**||**18,144**| |**Fundraising expenses**|||||||||| |Quiz night costs|**-**||||||**-**||**-**| |Other fundraising costs|**-**||||||**-**||**-**| |**Sub total**|**-**||||||**-**||**-**| |**_Total Gross Expenditure_ **
**Asset and investment purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**Transfers between funds**
**Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||||**18,144**| ||||||||||| ||**-**||**-**||**-**||**-**||**3,779**| ||**13,444**
**16,804**
**-**
**47,795**
**64,599**||**-**
**-**
**-**
**-**
**-**||**-**
**-**
**-**
**-**
**-**||||| ||||||||||**21,923**| ||||||||||| ||**16,804**||**-**||**-**||**16,804**||**5,689**| ||**-**||**-**||**-**||**-**||**-**| ||**47,795**||**-**||**-**||**47,795**||**42,106**| ||**64,599**||**-**||**-**||**64,599**||**47,795**| 2 LT700003 ||Unrestricted
funds|Unrestricted
funds|31stMarch2021
31stMarch
2020
RestrictedEndowmentTotalfundsTotalfunds
funds
funds|31stMarch2021
31stMarch
2020
RestrictedEndowmentTotalfundsTotalfunds
funds
funds|31stMarch2021
31stMarch
2020
RestrictedEndowmentTotalfundsTotalfunds
funds
funds|31stMarch2021
31stMarch
2020
RestrictedEndowmentTotalfundsTotalfunds
funds
funds| |---|---|---|---|---|---|---| ||t||fftt|||| |Cashfunds||||||| |Bank current account (HSBC)||30,129||||'|.3,218| |Bank deposit account (HSBC BMM)||12,816||||12,808| |Scottish Widows account||21,185||||21,16'l| |Cash S/F Youth Actlvity Pre-Payments - Cub Camp||40||||| |Cash/Floats||419||||608| |Total cashfunds||||||| |Other monetary assets||||||| |Tax claim||||||| |Debts due from the County/Area/DistricUGroup||||||| |lnsurance claim||||||| |Subtotal||||||| |lnvestmentassets||||||| |lnvestmentproperty-detail||||||| |Quoted investments||||||| |Other investments - detail||||||| |Subtotal||||||| |Non monetary assetsfor charity's ownuse||||||| |Badge stock (estimate 1000 @t0.70)||700|||nla|| |Leisureware, T-Shirts & Scarves stock||717|||nla|| |Other stock(GasCanisters etc.)||315|||nla|| |Land and Buildings|391,671|||||391,671| |Motor vehicles||||||| |Scouting equipment, furniture etc(excl.donations)||43,075||||35,411| |Other (Cleaning Materials&PPE)||350|||nla|| |Subtotal||||||| |Liabilities||||||| |Accounts notyet paid||||||| |Expenses incurred but not invoiced||||||| |Subscriptions notyet paid||||||| |Loan-detail||||||| |Other liabilities - Sections expense accrual(S/F)||184||||172| |Subtotal||||||| ## Inde endent Examinerfs Re ortto th the Trustees of the 5 REIGATE Scout Council I report to the trustees on my examination of the accounts of the 5 Reigate Scout Group for the year ended 31" March 2021. Responsibilities and basis of report As the charity trLSStees of the 5 Reigate Scout Group. you are responsible for the preparation of the 3ccounts in accordance with the requrrements of the Charities Act 20111'the ACVI. I report in respert ot my examination of the 5 Rèigate Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 1451511bl of the Act. Independent examinerfs statement I have completed my examination. I confirm that no material matters have come to my attention in connertion with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the 5 Reigate Scout Group as required by section 130 of the Act; or the accounts do not accord with those records. I have no concerns and have come across no othei matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accoLsnts to be reached. Signed.. Name.. Judltè Rogers Relevant professional qualrftcation or membership of PTofessional bodtes Irf any1= Ac￿ Membershlp number 1128307 Address: 2 Sunstone Gmve. Merstham, Swrry. RHI 3PR Date.. 25.062021