SirJ Trustees, Annual Report For the period From Ist8rt datel to end date Section A Roferonce and admin15tration details Chadty name 1st Oxted Scout Group Olher names the tharty 15 knovm by Registered charity number {if onyi HQ regislralion number Charity8 principal addres3 Slafford Hut Chal l Lane Oxted Poslcode Name8 of the chArity Iruslee8 manage the Charity rn1• th••nnV*rnportOrr Cb•rtyR•qdst•rMrnpffttr•R•qht•rnd Tru•ts• Nam• Offlc• Ilf inyl DItM •ct•d If not lor wholo yur Martin Bellin Phil Hos Martin Fa Jame5 Church Nick Baldwin Amanda Doran Diccon Gra Sle hen Helm Joanna Jones Simon Sebire Claire Vincent er Chair GSL Treasurer Secreta Ful Year Full Year Full Year Full Year Full Year Full Year Full Year Full Year 22.6.2023 to 03.10.2023 Full Year Full Year 10 12 13 14 15 Names and addre88e8 of advisers {oplional inftsrmalion bul encouraged as besl pradlcel pe of advisor Name Address 1 LT70)o1l31d Decenknr 2018)
Sectioii 8 Structuro. governance aiid iiianageii)eiit Description of the tharty's trus18 Type of 9oveming document The Group'8 governing docJJment8 are Ih08e of the The Scout Asgocsalion. They consist of a Royal Charter. which In lum give8 authority lo the 8y8 Laws of the Assodats"on and The Poliw, Organi8alion and Rules of Th¢ Scout Association. le.g. tN81 d•ed, conslflulionl How the ¢harfty Is consllluted The Group 18 8 tru8188lablishèd under 118 rules %thich are common to all Scoul Groups. le.g. tru81, 8ssoclallon, company Trustèe 8el•ctlon th0¥ (¢.g. appolntod by, elected by) The Trustees arg appointed in accordincè th th8 Policy. Organisalion ond Rule8 of The Scout Assoc4alion. Additional governance i83ue5 {oplion81 Infonn8tion bul encouraged as bast prath'cel You may choos8 to Include additional infonnalion, Ythere relevant, about.. The Group is managed by the Trustee Board. the member8 ofsthich are the 'Charily Tru8tees' of the S¢oLrt Group vthith 1$ an educatsonal charity. As charity Irusltse8 they are responslble for complyin9 vAth legi8lllon applicable to th8rth'es. Thls indudes the regislralion, keeping proper onts and making relums lo the Charfty Commission 48 approprlale. The Board cons18ts of 3 independent repre8entalives. Chair, Trea$ufer and Se¢yelary together wlh the Group Scout Leader, individual section leaders lil opted lo lake on the responsibility) and parent's represenlalion. It meets around every 34 months 4nd more often if required. Polldes and proc4dure¥ adopted for.. al tha Induction and training of Iruslees., bl Iru¥lfje' consideration of majof risks and the system$ and procedures lo manage them Members of the Trustee Board mplete Being a Scouts Tw¥lee leaming thln the first 6 months of joining Ihe Board. Thi¥ Group Trustee Bo8rd exis18 to make Sure the chaiity 18 *ell-managed. risks are 88se8sed and mitigated, building8 and equipment arè in good ng order. and everyono lollow5 legal requirements and th¢ org8nisation's poliaes and rule$. Thèir Support helps other volunteers run high-quality and safe programmes that gives young people skills for life.Appoinling ony sub committees Ihal may be requId., Appointing Group Admini3lrator8 and Advisor¥ other than those who are elected. 2 LT700001 (3rd Oecember 20181
Sectiori B Structure. governance and mana Jc oiiiont Icontim uedl Rlsk and Int•mal Control The Trustee Board ha$ idenlffied the m8jor risks lo wthich they believe the Group 18 exposed, Ihese have been revie%%ed and Systems have been é818blished lo miligale against them. The main areas of eonc£m that have been identified are.. Damage lo the building, property and èquipment. The Group V•Thild roquesl the use of buildings, property and equipment from neighbourfng organisallons SLtch as the church, community centre and other Sul Group¥. Similar reciprocal aangeMentS exi81 th these organi3ats'ons. The Group has suffiu'enl buildlngs and contents insurance in place to miligale again81 pemanenl lo¥$. Injury lo leaders. lPèr8, 8UPPOrter8 •nd rnembers. GroLSP through the capitation fges ntbleS to the Scout Assodalions natsonal 8crydent insurance policy. R18k As$è88menl8 are undertaken before all a¢a1v88. RfjdUd Income from fund r8lsing. The Group i¥ prirnarily reliant upon income from $ub$crfplion8 and fundral8lng. The group doe5 hold a reserve to ensure the continuity of aclbvilies should there be a major reduction In income. The Board could raise Ihe value of subsepIl0nS lo Increase the income lo the group on an ongoing basi8. either temporarily or pennanenlly. Reductlon or1088 ol leadof$. The group18 totally reliant upon volunteers to run and administer the 8divilie8 of the group. If therè was a reductlon in tho number ol leader8 to an Unacceptab le1 in a particular Sectlon or the group as o ole then there %wJuld have lo be a conlraclion, consolidation or closurg of a Sectlon. In the T81 case scenarlo the cofflplete clo8ur• of the Group. Reduction or loss of members. The Group prOVe$ activilies for all young people aged 6 10 18. If there was a reduction In membership in 8 ports'cular gection or the group 93 01t then there would have to be a conlracilon, consolidation or dosure of a section. In the worst case 8cenario the complele elts8ure of the Group. The Group h85 In place systems of Inlemal control8 that are deslgned lo provide reasonable assurance againsl1053, these indude 8ignalories for all payments, comprehensive Insurance poliaes and regular health and safety and risk as8e8smenl$ of the properlies. 3 LT700001 {3rd December 20181
Soction C Obiectivos and activities Sijmmary of the objects of the tharbty Set out In its governing document Th• Purposo of Scoutlng Scouting oxists to activety en98ge and support young people in Ihelr personal development. empOnn9 them lo make a positive Contribution to 80ciety. Th• Valu•• of Scoullng AS Scout5 are guided ty Ihe8e values.. Intsgrlty- We act wth integrity; wa are hongst, trusOrthY and loyal. Rosp•ct- We have self-resped irKI respect for others. C•r•- We Support others and take care of the wodd in ¥%thith Irle. Boll•f - We explore our faith8. beliofs and attitudes. CoaOP•rntlon- We make a p08rti¥e difference,. cwerale valh others and make friends. Th• Scout M•thod Scouting lake8 place vthen young people, in partnershlp %%llh adults, work together based on Ihe values of Sojullng and.. enjoy vthal thèy are doing and have fun lake part in activibe¥ indoors and outdoors . leam by doing share in 5piritu81 reflection lake re8pon3ibility and make choi¢s undertake new and challenging actlvllie8 - make and live by their Promi8e. Summary of the m41n actlvSlleg in relallon lo these objects The Group organise8 and participates in District and Group camps. multip QLrtdoor aclivllie$, educational trips and acli¥ilies and creates numerous skills leèming exp¥rien¢eg for Beaver8. Cub$ and Scou18 Additional delailj of th• obbectlves #nd acllvllles loplional information bul encouraged as be81 practic) You may choo•• lo Indude furthgr $lalemen18. ere relevant, about." Ail Leaders, helpers and Tw$lee 808rd members are volunteers and a8
uch gi¥8 their tsme And expertise free of thargè.
policy on grantmaking.. • contrlbulion made by volunteers.. policy on inveslmenls. A large number of volunleers are needed lo facilitsle the WO carrfed out and tho Trustee Board are afvAys aclively seeking lo enrol new volunteers lo the Group Public benefil statement The Group meet8 the Charity Commission'8 public benefil criteria undor both the advancement of education an¢J the advancement of cilLzenship or community development heiding8. Soction D Achieveménts and porformaiico Sumrnary of the maln achievements of the charity during the year The Group has continued lo seek lo expand the Scouting il offers across Beavers, Cubs and Scouts th a second Cub pack tspened in Oxted durin9 the year meaning that the Group now runs 3 Scout Troop3, 3 Cub Pack¥ and a Beaver Colony. Addits'onally a partnership with the local canoe rjub has expanded the range of activities able lo be offered lo Scouts. The Group and famity members of the young people in Scouting continue lo SUPPOrt a number of charitable and lundraising evenl$ in the arèa induding bike sales, boot faiTS and the pram racè. 4 LT700001 (3rd Dec*mber 20181
Scctioii E Fiiiaiicial Review Brief 8lalement of the charity's policy on reserves Ro¥•rves PollGy The Group's policy on reserves Is fold. Flrstly to hold suffldènt re8oiirce8 lo conbnue Ihe charitable activities of the group should ineomè and fvndraiging activrties fall short. In this respec¢ the Trustee Board considerts that the Group should hold a sum equivalent to 6 months running costs, arca £20.000. SecorKIty, the Trustee Board considers it appropriate lo build up reseNe$ lo meet projected capital expenditure and land lease extension requiremen18 cannot be mel by future income. An amount of £25.000 is held in re5pe¢A of the land lease extenslon for the Sile in Oxteil and g further £35,OCN)O illocaled against projected capital expenditure on idenliled, but not committed, projeds. In lolal the re¥erve¥ held against unrestrlcted funds •$ al 31 st March 2023 re £80,000. The year end unrestricted cash balance wa3 £B6,851 (after aount8 not yel paid) vthich the Trustee Board eonsiders appropriate. %then noting the year end outstanding liabilitie8 and the contribLrtion8 received in advanco for actwlties l&lèr in the year. The Group remains committed lo investlng In lrnprovemenls to Ils preml$¢8. and ha8 made positive progress on renewing thè lease on Chalkpll Lane slle. %thieh 11 make long term investment viablo. auanlify and explaln any desSgnalion¥ Detalls of arry funds m8tedaNy In defliil lurwmslgnces plus slep$ lo elimlnale) Further finand•l revlew detai18 lopllonal Inlomiallonl You may choos• lo Indude additional inforrnalion, vthere relevant. aboul.. . the charfty'8 prinupal sources of funds Ilndudlng any fundralslngl., InvMtm•nt Poll¢y The Group's Income and ExpendiluTe is small and as a nsequ•nco do•s not have suffirient funds lo invest in longer-lemi Inve8lmenls Such as 8locks and share¥. The Group haB therefore adoptèd a low risk strategy to the Inve81menl of 118 fvn(18. Al funds are held in 3h using onty main$lreaffj banks OT building societies or The Scout A8Joaallon'8 Short Term Investrnenl Service. . how eYpendItu has supported the key objective3 of the eharlty", The Trustee 8oard Tegularty monitors the levels of bank balances and the interest rates received lo ensure the group obtain8 maxlmum value and income from ils banking arrangements. Occasionalty this may involve using an account that requires a period of nolice before funds may be wlhdrawn, before doing so the Trustee Board considers the cash flow requirements over that period. . Investment policy and objectives.. The Group has invested in new equipment over the year and ha$ implemented a formal policy to prevent famity finanrAal hardship limiting young people's a$5 lo scouting adivities. 5 LT700001 (3rd Dernber 20181
Section F Other Optioiial IiiforiNation Plans for fvlure periods Idetai18 of any significant actlviti08 planned to achieve them) Investment In faalilie8 and equipment remains a priority (and the Trustee Board ha$ made positsve progress on securing the lease extension for the Ch8lkpil Lane site vknid) they Consider wsh ne¢%ssary before cornmf(ting to significant investment in the propetyl. The Group is considering purthasing mlnkbu#. to fLWther la¢ill8te adlvltles %there travel 18 required. The Group intends lo contlnue lo deliver high quallty experiences to all age Maintaining and expanding the volunleer group (leaders, helpern and other support) is e#8enlial lo the eonlinuèd rvnning of the Group. RecrLbllmenl of additional volunteers to 1p dellver activities acro¥8 all sedion8. remain¥ a prlority for the Group, parb'culady given the gro%4ng walting list. In oddilion, the Group 18 exploring $eth'ng up a Squirrels unit. Section G Doclaration Tht Injslees dedare that they have approved the IW8tees' report above Signad on half of the charitrls Irugtees Sl9nalurels) Full nam•ls) Position (09 Secretary. Chalrl Date 6 LT700001 (3rd December 2018)
1st OXTED SCOUT GROUP {Reglst•r•d Charity No. 305779) Receipts and Payments Account Yoar datè YeDrend dt Forth• y••r lrnm 1•¢Aprfl 2023 To 31•t M•r¢h Z024 202312024 202WZ3 Unr•¥trf¢t•d fund¥ Autrfct•d fund¥ Endowm•nt Total fvn RK•lpt• Mombor4hp lUpinS 17.22f -7,411 •,562 7.1 Gr¥nts Oth•rtr4Thts Sub tot•1 eik• Chjm r49 B4p PlrIC4 1,000 w•Atmbnt Incom• ¥¢wknior•st Th• ScoLIA#wu•voDghQrtT•mi IrN•bblllt SI¢• Prop•rtéR•rrtthNm• •,tJ2 Othqi lnvqjtn Inr47m• Subtoi•l Tot•1 13r9 In¢¢>m• lthV••tm•Tht •te. Tol•lr•¢•lpts
1st OXTED SCOUT GROUP (Registered Charity No. 305779> Recelpts and Payments Account Y•ar•t¥rt o•t• Y••r end 18 Forth• y•arfrom 1•t Awll 2023 To 31st 20Z4 202312024 R•Btrf¢t•d fund• 2021123 Unr•¥trf¢t•d lund• endtym•nt lunds Tot1 Total fund• P•ym•nts 100 R•Tht 43T 4.041 1.602 1.71J R•p•1ry4 2.711 17 crAnrnpQ)sts u10 & BMQ• AQM ar IntI• •Mp•Th¥ JJ2 4,aJi 12 3ubt¢t41 J•.J Fwidr•141np•xp•ni•i 120 PWlr4 Pf•m fl•18• FsJtOupport lubtol•l Ttsti Gross Exp•ndfturn Aii•t Ind In¥•ibn•nt pur¢h•••¥, •tG. Tot•ip•ym•nts •lr•¢•lptrfp•ym*nt8J Trnn•f•rn b•kn¥••n luntl• Ciih lundB14•t y••r •nd 15.271 7.9 ,27 15.•21 Ca•h llmds thls y••rwd
1st OXTED SCOUT GROUP.(Reglstered Charity No. 30S779 31•t March 2024 202W23 Unr•trf¢t•d Endovmwnt TO lund• Total lund¥ lund• ¢4sh luhdB 4nk x40 •o,wo CuhF Tatsi wh Oth•r mon•t4ry Otsth•tOGiP&rnj ptsj In4dv4nc• IDIStrKtCapWW 2021QZJ Irow4n¢• sub totsi InMl proyrtV.44 rkn¥MtsThms.d•la Sub iOtsI Non mon•t4ry lor ¢hirtV• own u• bulW• •M.I ?13.4 SC •oulwiort. lurr• 6t¢ LyD•r $7.oM Attounbfiol y•1 g•h1 $ub•*knsfiot P•
l. Land and Bulldlngs The principal assets owned by the Group are". The Slafford Hall and the garage. The lease for the land on which the buildings $land was rene901iated in 2001 for fvrther 25 years, expiring in 2026. The Hurst Green Hall. The lease for the land on which the building stsnds was renogatiated in 2007. Both assets have been included in the Ststement of Assets and Liabilities al their value for insurance purpose. 2. Scoutlng Equlpment It is not the Group's policy to capilalise pur¢hases of eamping and other èquipment because of the generally low value of items Purchased. Expenditure on such item$ in the las110 years has amounted lo £37718. 3. Resorvos The Group's policy on reserves is hvo fold. Firsdy to hold sufficient sOUrceS tts continue the charitsble activities of the 9roup should income and fundraising activitlos fall short. In this respect the Trustee Board considers that the Group Should hold a sum oquivalenl to 6 months running costs, Girca £20,000. Secondly, the Twslee Board Considers it appropriate to build up ros8Ne8 to meet projected capital expenditure and land lease extension requirements which cannot be mel by lulure income. An amount of £25,000 is held in this respect of landloase ex18n$ion and a further £35,000 alloeated in 202312024 against projected capital expenditure on idenlifed, but not committed, proi8els. In total the r8$erves held against unrestricted funds as at 31 st March 2024 were £80,000. Th• year4nd unreslricled cash balan¢e was £86,851. whi¢h the Trustee Board consider appropriate, when noting the year end outstanding liabilities and the contributions received In advance for activities later in the year. 4. Restrlctod lund• Al 31 March 2024 the Group had £7902 restricted lunds, ol which £7600 relate to the Richard Moorelggacy, the remainder being a m¢mberf5 balance of £302. S. Commltm•nts At 31 March 2024 the Group had no signiflcant commllmenls. gxpendilure. cOnngent liabilities or obligations. Approval of thg Accounts for tho y•ar ond•d 31st March 2024 The above receipts and payments account and statement of assets and liabilities, together with the accompanying notes to the accounts, were approved by the Tru8lees on 26th June 2024 and signed on their behalf by Martin Bellinger, Chaimi Martin Fay. reasurer
Independent examiner's report to the trustees of l ¥t Oxted Scout Group I report on the accounts of the Group for the year ended 31 March 2024, which are set out on pages 7 to 10. Respectlve responslbllltles of trustees and examiner The Group's trustees are responsible for the preparats'on of the accounts. The Group's tnJst8es consider Ihat an audit is not required for this year under section 144(2) of the Charities Act 2011 {the 2011 Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the 2011 Act to follow the procedures laid down in the general Directions given by the commission under section 145(5)(b) of the 2011 Act to state whether particular matters have come to my attention. Basls of Independent examlner's report My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by thè charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees conceming any such matters. The procedures undertaken do not provide all the evidence th81 would be r8quired in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view. and the report is limited to those matters set out in the next statement. Independent examiner's statement In connection wlth my examination, no matter has come to my attention,. (1) which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 130 of the 2011 Act and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the account5 to be reached. Name: Tony Martin Qualification: Accountant Address: Stonecrofi, Quarry Close, Oxted. RH8 9HG Date: 26th June 2024