SirJ
Trustees, Annual Report
For the period
From Ist8rt datel
to end date
Section A
Roferonce and admin15tration details
Chadty name
1st Oxted Scout Group
Olher names the tharty 15 knovm by
Registered charity number {if onyi
HQ regislralion number
Charity8 principal addres3
Slafford Hut
Chal
l Lane
Oxted
Poslcode
Name8 of the chArity Iruslee8 manage the Charity
rn￿1• th••nnV*rnportOrr￿ Cb•rtyR•qdst•rMrnpffttr•R•qht•rnd
Tru•ts• Nam•
Offlc• Ilf inyl
DItM •ct•d If not lor
wholo yur
Martin Bellin
Phil Hos
Martin Fa
Jame5 Church
Nick Baldwin
Amanda Doran
Diccon Gra
Sle
hen Helm
Joanna Jones
Simon Sebire
Claire Vincent
er
Chair
GSL
Treasurer
Secreta
Ful Year
Full Year
Full Year
Full Year
Full Year
Full Year
Full Year
Full Year
22.6.2023 to 03.10.2023
Full Year
Full Year
10
12
13
14
15
Names and addre88e8 of advisers {oplional inftsrmalion bul encouraged as besl pradlcel
pe of advisor
Name
Address
1 LT70￿)o1l31d Decenknr 2018)

Sectioii 8
Structuro. governance aiid iiianageii)eiit
Description of the tharty's trus18
Type of 9oveming document
The Group'8 governing docJJment8 are Ih08e of the The Scout Asgocsalion.
They consist of a Royal Charter. which In lum give8 authority lo the 8y8
Laws of the Assodats"on and The Poliw, Organi8alion and Rules of Th¢
Scout Association.
le.g. tN81 d•ed, conslflulionl
How the ¢harfty Is consllluted
The Group 18 8 tru8188lablishèd under 118 rules %thich are common to all
Scoul Groups.
le.g. tru81, 8ssoclallon, company
Trustèe 8el•ctlon ￿*th0￿¥
(¢.g. appolntod by, elected by)
The Trustees arg appointed in accordincè ￿th th8 Policy. Organisalion
ond Rule8 of The Scout Assoc4alion.
Additional governance i83ue5 {oplion81 Infonn8tion bul encouraged as bast prath'cel
You may choos8 to Include additional
infonnalion, Ythere relevant, about..
The Group is managed by the Trustee Board. the member8 ofsthich are
the 'Charily Tru8tees' of the S¢oLrt Group vthith 1$ an educatsonal charity.
As charity Irusltse8 they are responslble for complyin9 vAth legi8l*llon
applicable to th8rth'es. Thls indudes the regislralion, keeping proper
o￿nts and making relums lo the Charfty Commission 48 approprlale.
The Board cons18ts of 3 independent repre8entalives. Chair, Trea$ufer and
Se¢yelary together wlh the Group Scout Leader, individual section leaders
lil opted lo lake on the responsibility) and parent's represenlalion. It meets
around every 34 months 4nd more often if required.
Polldes and proc4dure¥ adopted for..
al tha Induction and training of Iruslees., bl
Iru¥lfje' consideration of majof risks and
the system$ and procedures lo manage
them
Members of the Trustee Board ￿mplete Being a Scouts Tw¥lee leaming
thln the first 6 months of joining Ihe Board.
Thi¥ Group Trustee Bo8rd exis18 to make Sure the chaiity 18 *ell-managed.
risks are 88se8sed and mitigated, building8 and equipment arè in good
ng order. and everyono lollow5 legal requirements and th¢
org8nisation's poliaes and rule$. Thèir Support helps other volunteers run
high-quality and safe programmes that gives young people skills for
life.Appoinling ony sub committees Ihal may be requI￿d.,
Appointing Group Admini3lrator8 and Advisor¥ other than those who are
elected.
2 LT700001 (3rd Oecember 20181

Sectiori B
Structure. governance and mana Jc oiiiont Icontim uedl
Rlsk and Int•mal Control
The Trustee Board ha$ idenlffied the m8jor risks lo wthich they believe the
Group 18 exposed, Ihese have been revie%%ed and Systems have been
é818blished lo miligale against them. The main areas of eonc£m that have
been identified are..
Damage lo the building, property and èquipment. The Group V•Thild roquesl
the use of buildings, property and equipment from neighbourfng
organisallons SLtch as the church, community centre and other S￿ul
Group¥. Similar reciprocal a￿angeMentS exi81 ￿th these organi3ats'ons.
The Group has suffiu'enl buildlngs and contents insurance in place to
miligale again81 pemanenl lo¥$.
Injury lo leaders. ￿lPèr8, 8UPPOrter8 •nd rnembers. GroLSP through the
capitation fges ￿nt￿b￿leS to the Scout Assodalions natsonal 8crydent
insurance policy. R18k As$è88menl8 are undertaken before all a¢a1v￿88.
RfjdU￿d Income from fund r8lsing. The Group i¥ prirnarily reliant upon
income from $ub$crfplion8 and fundral8lng. The group doe5 hold a reserve
to ensure the continuity of aclbvilies should there be a major reduction In
income. The Board could raise Ihe value of subse￿pIl0nS lo Increase the
income lo the group on an ongoing basi8. either temporarily or
pennanenlly.
Reductlon or1088 ol leadof$. The group18 totally reliant upon volunteers to
run and administer the 8divilie8 of the group. If therè was a reductlon in tho
number ol leader8 to an Unacceptab￿ le￿1 in a particular Sectlon or the
group as o ￿ole then there %wJuld have lo be a conlraclion, consolidation
or closurg of a Sectlon. In the ￿T81 case scenarlo the cofflplete clo8ur• of
the Group.
Reduction or loss of members. The Group prOV￿e$ activilies for all young
people aged 6 10 18. If there was a reduction In membership in 8 ports'cular
gection or the group 93 ￿01t then there would have to be a conlracilon,
consolidation or dosure of a section. In the worst case 8cenario the
complele elts8ure of the Group.
The Group h85 In place systems of Inlemal control8 that are deslgned lo
provide reasonable assurance againsl1053, these indude 8ignalories
for all payments, comprehensive Insurance poliaes and regular health and
safety and risk as8e8smenl$ of the properlies.
3 LT700001 {3rd December 20181

Soction C
Obiectivos and activities
Sijmmary of the objects of the tharbty Set
out In its governing document
Th• Purposo of Scoutlng
Scouting oxists to activety en98ge and support young people in Ihelr
personal development.
empO￿nn9 them lo make a positive Contribution to 80ciety.
Th• Valu•• of Scoullng
AS Scout5 ￿ are guided ty Ihe8e values..
Intsgrlty- We act wth integrity; wa are hongst, trus￿OrthY and loyal.
Rosp•ct- We have self-resped irKI respect for others.
C•r•- We Support others and take care of the wodd in ¥%thith Irle.
Boll•f - We explore our faith8. beliofs and attitudes.
CoaOP•rntlon- We make a p08rti¥e difference,. cwerale valh others
and make friends.
Th• Scout M•thod
Scouting lake8 place vthen young people, in partnershlp %%llh adults, work
together based on Ihe
values of Sojullng and..
enjoy vthal thèy are doing and have fun
lake part in activibe¥ indoors and outdoors
. leam by doing
share in 5piritu81 reflection
lake re8pon3ibility and make choi¢*s
undertake new and challenging actlvllie8
- make and live by their Promi8e.
Summary of the m41n actlvSlleg in relallon
lo these objects
The Group organise8 and participates in District and Group camps. multip
QLrtdoor aclivllie$, educational trips and acli¥ilies and creates numerous
skills leèming exp¥rien¢eg for Beaver8. Cub$ and Scou18
Additional delailj of th• obbectlves #nd acllvllles loplional information bul encouraged as be81 practic*)
You may choo•• lo Indude furthgr
$lalemen18. ￿ere relevant, about."
Ail Leaders, helpers and Tw$lee 808rd members are volunteers and a8
#uch gi¥8 their tsme And expertise free of thargè.
policy on grantmaking..
• contrlbulion made by volunteers..
policy on inveslmenls.
A large number of volunleers are needed lo facilitsle the WO￿ carrfed out
and tho Trustee Board are afvAys aclively seeking lo enrol new volunteers
lo the Group
Public benefil statement
The Group meet8 the Charity Commission'8 public benefil criteria undor
both the advancement of education an¢J the advancement of cilLzenship or
community development heiding8.
Soction D
Achieveménts and porformaiico
Sumrnary of the maln achievements of
the charity during the year
The Group has continued lo seek lo expand the Scouting il offers across
Beavers, Cubs and Scouts ￿th a second Cub pack tspened in Oxted durin9
the year meaning that the Group now runs 3 Scout Troop3, 3 Cub Pack¥
and a Beaver Colony. Addits'onally a partnership with the local canoe rjub
has expanded the range of activities able lo be offered lo Scouts. The
Group and famity members of the young people in Scouting continue lo
SUPPOrt a number of charitable and lundraising evenl$ in the arèa induding
bike sales, boot faiTS and the pram racè.
4 LT700001 (3rd Dec*mber 20181

Scctioii E
Fiiiaiicial Review
Brief 8lalement of the charity's policy on
reserves
Ro¥•rves PollGy
The Group's policy on reserves Is fold. Flrstly to hold suffldènt
re8oiirce8 lo conbnue Ihe charitable activities of the group should ineomè
and fvndraiging activrties fall short. In this respec¢ the Trustee Board
considerts that the Group should hold a sum equivalent to 6 months running
costs, arca £20.000. SecorKIty, the Trustee Board considers it appropriate
lo build up reseNe$ lo meet projected capital expenditure and land lease
extension requiremen18 cannot be mel by future income. An amount
of £25.000 is held in re5pe¢A of the land lease extenslon for the Sile in
Oxteil and g further £35,OCN)O illocaled against projected capital
expenditure on idenliled, but not committed, projeds. In lolal the re¥erve¥
held against unrestrlcted funds •$ al 31 st March 2023 ￿re £80,000.
The year end unrestricted cash balance wa3 £B6,851 (after a￿ount8 not
yel paid) vthich the Trustee Board eonsiders appropriate. %then noting the
year end outstanding liabilitie8 and the contribLrtion8 received in advanco
for actwlties l&lèr in the year.
The Group remains committed lo investlng In lrnprovemenls to Ils preml$¢8.
and ha8 made positive progress on renewing thè lease on Chalkpll
Lane slle. %thieh ￿11 make long term investment viablo.
auanlify and explaln any desSgnalion¥
Detalls of arry funds m8tedaNy In defliil
lurwmslgnces plus slep$ lo elimlnale)
Further finand•l revlew detai18 lopllonal Inlomiallonl
You may choos• lo Indude additional
inforrnalion, vthere relevant. aboul..
. the charfty'8 prinupal sources of funds
Ilndudlng any fundralslngl.,
InvMtm•nt Poll¢y
The Group's Income and ExpendiluTe is small and as a ￿nsequ•nco do•s
not have suffirient funds lo invest in longer-lemi Inve8lmenls Such as
8locks and share¥. The Group haB therefore adoptèd a low risk strategy to
the Inve81menl of 118 fvn(18. Al funds are held in ￿3h using onty
main$lreaffj banks OT building societies or The Scout A8Joaallon'8 Short
Term Investrnenl Service.
. how eYpendItu￿ has supported the key
objective3 of the eharlty",
The Trustee 8oard Tegularty monitors the levels of bank balances and the
interest rates received lo ensure the group obtain8 maxlmum value and
income from ils banking arrangements. Occasionalty this may involve using
an account that requires a period of nolice before funds may be wlhdrawn,
before doing so the Trustee Board considers the cash flow requirements
over that period.
. Investment policy and objectives..
The Group has invested in new equipment over the year and ha$
implemented a formal policy to prevent famity finanrAal hardship limiting
young people's a￿$5 lo scouting adivities.
5 LT700001 (3rd De￿rnber 20181

Section F
Other Optioiial IiiforiNation
Plans for fvlure periods Idetai18 of any
significant actlviti08 planned to achieve
them)
Investment In faalilie8 and equipment remains a priority (and the Trustee
Board ha$ made positsve progress on securing the lease extension for the
Ch8lkpil Lane site vknid) they Consider wsh ne¢%ssary before cornmf(ting to
significant investment in the propetyl. The Group is considering purthasing
mlnkbu#. to fLWther la¢ill8te adlvltles %there travel 18 required.
The Group intends lo contlnue lo deliver high quallty experiences to all age
Maintaining and expanding the volunleer group (leaders, helpern and other
support) is e#8enlial lo the eonlinuèd rvnning of the Group. RecrLbllmenl of
additional volunteers to ￿1p dellver activities acro¥8 all sedion8. remain¥ a
prlority for the Group, parb'culady given the gro%4ng walting list. In oddilion,
the Group 18 exploring $eth'ng up a Squirrels unit.
Section G
Doclaration
Tht Injslees dedare that they have approved the IW8tees' report above
Signad on ￿half of the charitrls Irugtees
Sl9nalurels)
Full nam•ls)
Position (09 Secretary. Chalrl
Date
6 LT700001 (3rd December 2018)

1st OXTED SCOUT GROUP {Reglst•r•d Charity No. 305779)
Receipts and Payments Account
Yoar datè
YeDrend d*t
Forth• y••r lrnm
1•¢Aprfl 2023
To
31•t M•r¢h Z024
202312024
202WZ3
Unr•¥trf¢t•d
fund¥
Autrfct•d
fund¥
Endowm•nt
Total fvn
RK•lpt•
Mombor4hp lU￿pi￿nS
17.22f
-7,411
•,562
7.1
Gr¥nts
Oth•rtr4Thts
Sub tot•1
eik•
Chjm
r49
B4p
Pl￿rIC4
1,000
w•Atmbnt Incom•
¥¢wknior•st
Th• ScoLIA#wu•voDghQrtT•mi IrN•bbll*lt SI￿¢•
Prop•rtéR•rrtthNm•
•,tJ2
Othqi lnvqjtn￿ Inr47m•
Subtoi•l
Tot•1 13r9￿ In¢¢>m•
lthV••tm•Tht •te.
Tol•lr•¢•lpts

1st OXTED SCOUT GROUP (Registered Charity No. 305779>
Recelpts and Payments Account
Y•ar•t¥rt o•t•
Y••r end ￿18
Forth• y•arfrom
1•t Awll 2023
To
31st 20Z4
202312024
R•Btrf¢t•d
fund•
2021123
Unr•¥trf¢t•d
lund•
endty*m•nt
lunds
Tot*1
Total fund•
P•ym•nts
100
R•Tht
43T
4.041
1.602
1.71J
R•p•1ry4
2.711
17
cr￿*￿A￿n*￿rnpQ)sts
u￿10￿￿* & BMQ•
AQM ar￿ In￿tI• •Mp•Th¥
JJ2
4,aJi
12
3ubt¢t41
J•.J
Fwidr•141np•xp•ni•i
120
PWlr4
Pf•m fl￿•18•￿ FsJtOupport
lubtol•l
Ttst*i Gross Exp•ndfturn
Aii•t Ind In¥•ibn•nt pur¢h•••¥, •tG.
Tot•ip•ym•nts
•lr•¢•lptrfp•ym*nt8J
Trnn•f•rn b•kn¥••n luntl•
Ciih lundB14•t y••r •nd
15.271
7.9
,27
15.•21
Ca•h llmds thls y••rwd

1st OXTED SCOUT GROUP.(Reglstered Charity No. 30S779
31•t March 2024
202W23
Unr•*trf¢t•d
Endovmwnt
TO￿ lund•
Total lund¥
lund•
¢4sh luhdB
4nk
x40
•o,wo
CuhF
Tatsi wh
Oth•r mon•t4ry
O*tsth•tOGi￿P&￿rnj ptsj In4dv4nc•
IDIStrKtCapWW 2021QZJ
Irow4n¢•
sub totsi
In￿￿M￿l proyrtV.4*4
rkn¥MtsThms.d•la
Sub iOtsI
Non mon•t4ry lor ¢hirtV• own u*•
bulW•
•M.I
?13.4
SC￿ •oulwiort. lurr￿￿• 6t¢
LyD•r
$7.oM
Attounbfiol y•1 g•h1
$ub•*knsfiot P•

l. Land and Bulldlngs
The principal assets owned by the Group are".
The Slafford Hall and the garage. The lease for the land on which the buildings $land was rene901iated in 2001 for
fvrther 25 years, expiring in 2026.
The Hurst Green Hall. The lease for the land on which the building stsnds was renogatiated in 2007.
Both assets have been included in the Ststement of Assets and Liabilities al their value for insurance purpose.
2. Scoutlng Equlpment
It is not the Group's policy to capilalise pur¢hases of eamping and other èquipment because of the generally low
value of items Purchased. Expenditure on such item$ in the las110 years has amounted lo £37718.
3. Resorvos
The Group's policy on reserves is hvo fold. Firsdy to hold sufficient ￿sOUrceS tts continue the charitsble activities of
the 9roup should income and fundraising activitlos fall short. In this respect the Trustee Board considers that the
Group Should hold a sum oquivalenl to 6 months running costs, Girca £20,000. Secondly, the Twslee Board
Considers it appropriate to build up ros8Ne8 to meet projected capital expenditure and land lease extension
requirements which cannot be mel by lulure income. An amount of £25,000 is held in this respect of landloase
ex18n$ion and a further £35,000 alloeated in 202312024 against projected capital expenditure on idenlifed, but not
committed, proi8els. In total the r8$erves held against unrestricted funds as at 31 st March 2024 were £80,000. Th•
year4nd unreslricled cash balan¢e was £86,851. whi¢h the Trustee Board consider appropriate, when noting the
year end outstanding liabilities and the contributions received In advance for activities later in the year.
4. Restrlctod lund•
Al 31 March 2024 the Group had £7902 restricted lunds, ol which £7600 relate to the Richard Moorelggacy, the
remainder being a m¢mberf5 balance of £302.
S. Commltm•nts
At 31 March 2024 the Group had no signiflcant commllmenls. gxpendilure. cOn￿ngent liabilities or obligations.
Approval of thg Accounts for tho y•ar ond•d 31st March 2024
The above receipts and payments account and statement of assets and liabilities, together with the accompanying
notes to the accounts, were approved by the Tru8lees on 26th June 2024 and signed on their behalf by
Martin Bellinger, Chaimi
Martin Fay.
reasurer

Independent examiner's report to the trustees of l ¥t Oxted Scout Group
I report on the accounts of the Group for the year ended 31 March 2024, which are
set out on pages 7 to 10.
Respectlve responslbllltles of trustees and examiner
The Group's trustees are responsible for the preparats'on of the accounts. The
Group's tnJst8es consider Ihat an audit is not required for this year under section
144(2) of the Charities Act 2011 {the 2011 Act) and that an independent examination
is needed.
It is my responsibility to:
examine the accounts under section 145 of the 2011 Act
to follow the procedures laid down in the general Directions given by the
commission under section 145(5)(b) of the 2011 Act
to state whether particular matters have come to my attention.
Basls of Independent examlner's report
My examination was carried out in accordance with the general Directions given by
the Charity Commission. An examination includes a review of the accounting records
kept by thè charity and a comparison of the accounts presented with those records. It
also includes consideration of any unusual items or disclosures in the accounts, and
seeking explanations from you as trustees conceming any such matters. The
procedures undertaken do not provide all the evidence th81 would be r8quired in an
audit and consequently no opinion is given as to whether the accounts present a 'true
and fair view. and the report is limited to those matters set out in the next statement.
Independent examiner's statement
In connection wlth my examination, no matter has come to my attention,.
(1) which gives me reasonable cause to believe that in any material respect the
requirements:
to keep accounting records in accordance with section 130 of the 2011 Act
and
to prepare accounts which accord with the accounting records and comply
with the accounting requirements of the 2011 Act
have not been met or
(2) to which, in my opinion, attention should be drawn in order to enable a proper
understanding of the account5 to be reached.
Name: Tony Martin
Qualification: Accountant
Address: Stonecrofi, Quarry Close, Oxted. RH8 9HG
Date: 26th June 2024