2023-03-31-accounts - 1st Oxted Scout Group

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		Forthe period	Forthe period	Forthe period
		Froin (start date)		0	1	0		4	2	2	to end date			3	1	0	3	2	3
Charily name									1st	Oxted	Scout	Grou
Other names the charity is known				by
Registered		charity number	(ifany)			3		0	5	7	7	9
HQ registration number						1		0	0	1	0	5	3	3
Charity's	prindpal address
						Chal	'	Lane
										Postcode			R	H	8		9	N	D
Names	of	the charity trustees who		manage		the charily
rrhese wa	be	abisshed br Preaarrrrrr	lePorr ofrbe		charararrd	rhe charrry			ssdbrsw	irpoposrinir
											Dates	acted ifnot for
					Office (if		any)				whole year
		N' el Masson			Chair	until					1/4/22 -22/S/22
		Martin Bel er			Chair	m						Full Year
		Phil H				GSL						Full Year
					Treasurer							Full Year
		James Church			Secreta							Full Year
		Nick Baldwin										Full Year
		An ee Callow									1/4/22 - 22/SI22
		Amends Doran										Full Year
		Diccon Gra i									22IS/22 - 31/3/23
10		Ste en Helm Joanna Jones									Full Year ~- 31/3/23
12		Kel Judd									1/4/22 - 2/5/22
13												Full Year
14		Claire Vincent									22/tt/22 - 31/3/23
15

Risk and Internal Control
The Trustee Board has iden55ed the major dsks to wtNch they believe the
Group isexposed, these have been revkrwed and systems have been
estabNshed to rrs5gate agakxtt them. The rrudn areas ofconcern that have
been Iden55sd are:
Damage tothe buikNng, property and equNxnent. The Group would request
the use of buNdlngs, property and equipment from neighbouring
organkut5ons such as the church, commurity centre and other Scout
Groups. SImNar redprocal arrangemenls exst wNh these organkra5ons.	The
Group has suf5dent butkfings and contents Insurance in place to mNigste
against permanent less.
Injury to leaders, helpers, supporters and members. The Group through		the
capilaNon fees contnbutes tothe Scout Asscxistions na5onal ac@dent
insurance pohcy. Risk Assessments sre undertaken before aN ac5vities.
Reduced income from fund raising. The Group is prtmarNy reNant upon
income from subscdptlons and fundrak5ng. The group does hold a reserve
to ensure the con5nuNy ofac5vINes should there be a major reduc5on In
income. The Committee could raise the value ofsubscrip5ons to increase
the income tothe group on an ongoing baskr, eNher temporarNy or
permanen5y.
Reduc5on orloss ofleaders. The group is totally relktnt upon volunteers		to
run and administer the ac5vt5es ofthe group. Ifthere was a reduc5on in	the
number ofleaders to an unacceptable level In a par5cular secNon orthe
group asa whole then there would have to be a contrac5on, consoNdaNon		or
closure ofa sec5on. In the worst case scenario lhe comphtte closure of	the
Group.
Reductkm orloss ofmembers. The Group provkfes acMies for all young
people aged eto18.Ifthe e was a reduc5on in membership in a par5cular
sec5on or the group as whole then there would have to beacontrac5on,
consoNds5on orclosure ofasec5on. In the worst case scenario the
complete dosure ofthe Group.
The Group hss in place systems ofkdemal conbols that sre detxipted to
provide reasonable assurance against loss, these Include two signatories		for
a5 paymenls, comprehensive Insurance poNcies and regular health and
safety and risk assessments ofthe properties.

Summary	of	the objects oflhe charity set	the objects oflhe charity set	the objects oflhe charity set	the objects oflhe charity set	The Purpose ofScouting
out in Iks	goverrfing		document			Scoufing exkris to acfiveiy engage and support young people in NuNf
						personal development,
						empowering them to moke a posNIve contribufion to society.
						The Values ofScouting
						Scouh we are gukksd by these values:
						Integrity - We act with integrity; we are honest, trustworthy and loyal.
						Respect - We have self-respect and respect for others.
						Care - We support others and take care ofthe worid in wifich we	live.
						Be5ef - We explore our fafihs, befiefs and aNNudes.
						Coo peration -We make a posifive dfiference; we cooperate with others
						and make lriends.
						The Scout Method
						Scoufing takes place when young people, in partnership with aduNs, work
						based on the
						Ives ofScoufing and:
						-enjoy what they are doing and have fun
						-bske pert in acfivNies indoors and outdoor
						-leam by doing
						-share in spirfiual reflec5on
						-take responsibtfity and make choices
						-undertake new and chafienging actMNes
						-make and Hve by their Promise.
Summary	of	the main~in reiafion				The GrouP organises and ParficiPates in Dissect and GrouP camPs, muIPle outdoor actM5es, educafional trips and acfivifies and creates numerous skH
						learning experiences for Beavers, Cuba and Scouts
Addionsl	detafis ofthe objedives and adM&m (opfional infonnafion but encouraged as best pracfice)
You may choose to inctude furth						AH Leaders, helpers and Trustee Board members are volunteenr	and as
sbstements,			where relevant, about ~ policy on grantmalfing			such give their time and experfise free ofcharge. A hsrge number ofvolunteers are needed lo~the work carried out
	~contrtbufion			made by volunteers		and the Trustee Board are always acfivsly sealing to enrol new volunteers
			~	poHcy on kwestments		to the Group
Pubfic benefit statement						The Group meets the Charity Commasion's pubfic benefit criteria	under
						both the advancement ofeducafion and the advancement ofc5zenship		or
						communfiy development headings.
Summary		ofthe main achievements			of	Following the release ofthe Covid restricfions, the Group has fully resbsrted
		the		charity during the year		Scouting across Beavers, Cuba, Scouts 6Expiorers. The recently	formed
						Hurst Green secfion has spent Nme wwking wfih local comrnunfity	groups to
						develop the envronmentai awareness ofthe young people. In addwon a
						partnership wfih the local canoe club has expanded the range ofadM5es
						able to be offered.
						The Group has also restaried fundraising in earnest, h particular	the bike
						sales in Master Park.

Briefstatement	Briefstatement	ofthe charity's	ofthe charity's	ofthe charity's	poficy on	Reserves Poficy
reserves
						The Group's poficy on reserves ki two fold. Firstly to hold suffident resources
						to con5nue the charitable actMNes ofthe group should income and
						fundrahlng acfivtfies fall short ln thfs respect the Trustee Board considers
						that the Group should Md asum equkralent to6months running costs,
						ckcaD5,000.Secondly, the Trustee Board considers itappropriate to buNd
						up reserves to meet projected capNal expendNure and land lease extension requirements which cannot be met by future income. An amount ofC$,000
						is held in respect ofthe land lease extanifion forthe site in Oxted and a
						further R35,0000sfiocstsd against projected capfial expenditure on
						idenfifed, but not committed, projects. In total the reserves held against
						unrestricted funds asat31stMarch 2023were R75,000.
						The year end unrestricted cash balance was F77,860 (alter accounts not yet
						paid) wtfich the Trustee Board consklers appropriate, when nofing the year
						end outstarxNng fiabili5es and the contributions recehred in advance for
						acfivifies later in the year.
						The Group remains committed to irivesfing in improvements to its premises,
						and has made posNve progress on renewing the lease on the Chslkpfi Lane
						site, whkh wfil make long term investment viable.
Quanfify	and explain any designations
Details ofany funds			materiafiy		in deficfi
(ixrcurnstances		plus steps		lo efimklste)
Further financial review detafis {opfional Informafion) You may choose to indude~l Investment Pogcy
	information,		where relevant, about
~the	chaifiy's princtpal			sources offu		The Group's Income and ExpendNure is smafi and as a consequence does
		gnctuding		any fundrakiing);		not have suflident funds to invest in longer&rm invesbnents such as stocks
						and shares. The Group has therefore adopted a low risk strategy tothe
						investment ofNs funds. All funds are held in cash using only mainstream
						banks or bufidkig sodelke orThe Scout Assockifion's Short Term
						Investment Service.
~how	expenditure		has supported the k			The Trustee Board regularly monNors the levels ofbank balances and the
			objectives		ofthe charity;	interest rates received to ensure the group ob&ns maximum value and
						income from its banking arrangements. Occasionsfiy this may involve using
						an account that requkes a period ofnofice before funds may be withdrawn,
						before doing so the Trustee Board consklers the cash Now requrements
						over that period.
	~ investment		policy and objedine;
						The Group has invested in new equipment over the year and has
						impkrmented a formal poficy to prevent family financial hardship fimifing
						young people's access to scou5rg ec5vNiee.

Plans for	future periods (detaNs ofany	Investment	kr facNiNss and equipment remains a priorky (and the Trustee
signilicant	scNvNIes planned to achieve	Board has	made posiNve progress on securing the lease extension forthe
them)		Chaikpit t.ane site which they conskler wkrh necessary before commNNng		to
		signiNcant	investment in the property).
		The Group intends to conNnue to deliver high quality experiences to ag age
		groups with appropriate equipment and facNNies.
		Maintaining	and expanding the volunteer group genders. helpers and other
		support) isessenNal tothe conbnued running ofthe Group. RecruNment		of
		addiNonal	voiunteenr to help deliver acfM5es across ag sec5ons, remains	a
		priority for	the Group, parNcularly given the growing walNng list. In addiNon,
		the Group	is exploring se5ing up a Squirrels unit.
The trustees deckrre that they have approved the trustees' report above
Signed on behalf ofthe chsrity's trustees
	Signature(s)
	Full name(s)
Poseon (eg Secretary, ehsk)

			1stOXTEO	1stOXTEO	SCOUT GROUP	(Registered	(Registered	Charity No. 305770)	Charity No. 305770)
					Receipts and	Payments	Account
						Year srerr dere
						1slAprl 2022		To	01slMarch 202$
							2022I2023
					Llnreslrlored	Restyled		&rdrasrnenr
					lrnrdst	nrnds t		rrrnds t	t
										11resa
										10+10
Fdnarsrng	barrens)
TheSons Assnnearm		Shorr Tenn Imwamert		Samer
										s,rrs
Asser and	eesbnent		sales, eae.
				Torsi	reoerirrs

			1stAtnff 2022	To
			2022f2023		2021I22
		Unrestrhded fUndst	Steflteed hnds t	Endow nant hrnds t	Total lnnds
Asset and hweatrnsrd	fnrrehsses, ele.
	Total payments
	NetofraosfpaaOreyrnents)
Transfers heheeen lands
Cash Ands fast year	end

	31st	March 202$		%21I22
Unrsslrrded	Reslrlcred	Emlrraanera	Tcdal rends	Ta0alhnrds
lUnds	tunds	Amia
C	C	a	s	a