## |||Forthe period|Forthe period|Forthe period|||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||Froin (start date)||0|1|0||4|2|2|to end date|||3|1|0|3|2|3| |Charily name|||||||||1st|Oxted|Scout|Grou|||||||| |Other names the charity is known||||by|||||||||||||||| |Registered||charity number|(ifany)|||3||0|5|7|7|9|||||||| |HQ registration
number||||||1||0|0|1|0|5|3|3|||||| |Charity's|prindpal
address||||||||||||||||||| |||||||Chal|'|Lane|||||||||||| |||||||||||Postcode|||R|H|8||9|N|D| |Names|of|the charity trustees who||manage||the charily|||||||||||||| |rrhese wa|be|abisshed
br Preaarrrrrr|lePorr ofrbe||charararrd|rhe charrry|||ssdbrsw|irpoposrinir|||||||||| ||||||||||||Dates|acted ifnot for|||||||| ||||||Office (if||any)||||whole year||||||||| |||N' el Masson|||Chair|until|||||1/4/22 -22/S/22||||||||| |||Martin Bel
er|||Chair|m||||||Full Year|||||||| |||Phil H||||GSL||||||Full Year|||||||| ||||||Treasurer|||||||Full Year|||||||| |||James Church|||Secreta|||||||Full Year|||||||| |||Nick Baldwin||||||||||Full Year|||||||| |||An ee Callow|||||||||1/4/22 - 22/SI22||||||||| |||Amends
Doran||||||||||Full Year|||||||| |||Diccon Gra
i|||||||||22IS/22 - 31/3/23||||||||| |10||Ste
en Helm
Joanna Jones|||||||||Full Year
~- 31/3/23||||||||| |12||Kel
Judd|||||||||1/4/22 - 2/5/22||||||||| |13||||||||||||Full Year|||||||| |14||Claire Vincent|||||||||22/tt/22 - 31/3/23||||||||| |15|||||||||||||||||||| |Risk and Internal Control||| |---|---|---| |The Trustee Board has iden55ed the major dsks to wtNch they believe the||| |Group isexposed, these have been revkrwed
and systems have been||| |estabNshed
to rrs5gate agakxtt them. The rrudn areas ofconcern that have||| |been Iden55sd are:||| |Damage tothe buikNng,
property and equNxnent.
The Group would request||| |the use of buNdlngs,
property and equipment
from neighbouring||| |organkut5ons
such as the church, commurity
centre and other Scout||| |Groups. SImNar redprocal arrangemenls
exst wNh these organkra5ons.|The|| |Group has suf5dent
butkfings
and contents Insurance
in place to mNigste||| |against permanent
less.||| |Injury to leaders, helpers, supporters
and members. The Group through||the| |capilaNon fees contnbutes tothe Scout Asscxistions
na5onal ac@dent||| |insurance
pohcy. Risk Assessments
sre undertaken
before aN ac5vities.||| |Reduced income from fund raising. The Group is prtmarNy
reNant upon||| |income from subscdptlons
and fundrak5ng.
The group does hold a reserve||| |to ensure the con5nuNy ofac5vINes should there be a major reduc5on
In||| |income. The Committee
could raise the value ofsubscrip5ons
to increase||| |the income tothe group on an ongoing baskr, eNher temporarNy
or||| |permanen5y.||| |Reduc5on orloss ofleaders. The group is totally relktnt upon volunteers||to| |run and administer
the ac5vt5es ofthe group. Ifthere was a reduc5on
in|the|| |number ofleaders to an unacceptable
level In a par5cular secNon orthe||| |group asa whole then there would have to be a contrac5on,
consoNdaNon||or| |closure ofa sec5on. In the worst case scenario lhe comphtte closure of|the|| |Group.||| |Reductkm
orloss ofmembers. The Group provkfes acMies for all young||| |people aged eto18.Ifthe e was a reduc5on
in membership
in a par5cular||| |sec5on or the group as whole then there would have to beacontrac5on,||| |consoNds5on
orclosure ofasec5on. In the worst case scenario the||| |complete dosure ofthe Group.||| |The Group hss in place systems ofkdemal conbols that sre detxipted to||| |provide reasonable assurance
against loss, these Include two signatories||for| |a5 paymenls,
comprehensive
Insurance
poNcies and regular health and||| |safety and risk assessments
ofthe properties.||| |Summary|of|the objects oflhe charity set|the objects oflhe charity set|the objects oflhe charity set|the objects oflhe charity set|The Purpose ofScouting||| |---|---|---|---|---|---|---|---|---| |out in Iks|goverrfing||document|||Scoufing exkris to acfiveiy engage and support young people in NuNf||| |||||||personal development,||| |||||||empowering
them to moke a posNIve contribufion
to society.||| |||||||The Values ofScouting||| |||||||Scouh we are gukksd by these values:||| |||||||Integrity - We act with integrity; we are honest, trustworthy
and loyal.||| |||||||Respect - We have self-respect and respect for others.||| |||||||Care - We support others and take care ofthe worid in wifich we|live.|| |||||||Be5ef - We explore our fafihs, befiefs and aNNudes.||| |||||||Coo peration -We make a posifive dfiference; we cooperate
with others||| |||||||and make lriends.||| |||||||The Scout Method||| |||||||Scoufing takes place when young people, in partnership
with aduNs, work||| |||||||based on the||| |||||||Ives ofScoufing and:||| |||||||-enjoy what they are doing and have fun||| |||||||-bske pert in acfivNies indoors and outdoor||| |||||||-leam by doing||| |||||||-share in spirfiual
reflec5on||| |||||||-take responsibtfity
and make choices||| |||||||-undertake
new and chafienging
actMNes||| |||||||-make and Hve by their Promise.||| |Summary|of|the main~in reiafion||||The GrouP organises and ParficiPates
in Dissect and GrouP camPs, muIPle
outdoor actM5es, educafional
trips and acfivifies and creates numerous
skH||| |||||||learning
experiences
for Beavers, Cuba and Scouts||| |Addionsl|detafis ofthe objedives and adM&m (opfional infonnafion
but encouraged as best pracfice)|||||||| |You may choose to inctude furth||||||AH Leaders, helpers and Trustee Board members are volunteenr|and as|| |sbstements,|||where relevant, about
~ policy on grantmalfing|||such give their time and experfise free ofcharge.
A hsrge number ofvolunteers
are needed lo~the work carried out||| ||~contrtbufion|||made by volunteers||and the Trustee Board are always acfivsly sealing to enrol new volunteers||| ||||~|poHcy on kwestments||to the Group||| |Pubfic benefit statement||||||The Group meets the Charity Commasion's
pubfic benefit criteria|under|| |||||||both the advancement
ofeducafion and the advancement
ofc5zenship||or| |||||||communfiy
development
headings.||| |Summary||ofthe main achievements|||of|Following the release ofthe Covid restricfions, the Group has fully resbsrted||| |||the||charity during the year||Scouting across Beavers, Cuba, Scouts 6Expiorers. The recently|formed|| |||||||Hurst Green secfion has spent Nme wwking
wfih local comrnunfity|groups to|| |||||||develop the envronmentai
awareness ofthe young people. In addwon a||| |||||||partnership
wfih the local canoe club has expanded
the range ofadM5es||| |||||||able to be offered.||| |||||||The Group has also restaried
fundraising
in earnest, h particular|the bike|| |||||||sales in Master Park.||| |Briefstatement|Briefstatement|ofthe charity's|ofthe charity's|ofthe charity's|poficy on|Reserves Poficy| |---|---|---|---|---|---|---| |reserves||||||| |||||||The Group's poficy on reserves ki two fold. Firstly to hold suffident resources| |||||||to con5nue the charitable
actMNes ofthe group should income and| |||||||fundrahlng
acfivtfies fall short ln thfs respect the Trustee Board considers| |||||||that the Group should Md asum equkralent
to6months
running
costs,| |||||||ckcaD5,000.Secondly, the Trustee Board considers itappropriate
to buNd| |||||||up reserves to meet projected capNal expendNure
and land lease extension
requirements
which cannot be met by future income. An amount ofC$,000| |||||||is held in respect ofthe land lease extanifion forthe site in Oxted and a| |||||||further R35,0000sfiocstsd against projected capfial expenditure
on| |||||||idenfifed,
but not committed,
projects. In total the reserves held against| |||||||unrestricted
funds asat31stMarch 2023were R75,000.| |||||||The year end unrestricted
cash balance was F77,860 (alter accounts not yet| |||||||paid) wtfich the Trustee Board consklers appropriate,
when nofing the year| |||||||end outstarxNng
fiabili5es and the contributions
recehred
in advance for| |||||||acfivifies later in the year.| |||||||The Group remains committed to irivesfing
in improvements
to its premises,| |||||||and has made posNve progress on renewing the lease on the Chslkpfi Lane| |||||||site, whkh
wfil make long term investment
viable.| |Quanfify|and explain any designations|||||| |Details ofany funds|||materiafiy||in deficfi|| |(ixrcurnstances||plus steps||lo efimklste)||| |Further financial
review detafis {opfional Informafion)
You may choose to indude~l
Investment
Pogcy||||||| ||information,||where relevant, about|||| |~the|chaifiy's princtpal|||sources offu||The Group's Income and ExpendNure
is smafi and as a consequence does| |||gnctuding||any fundrakiing);||not have suflident funds to invest in longer&rm
invesbnents
such as stocks| |||||||and shares. The Group has therefore adopted a low risk strategy tothe| |||||||investment
ofNs funds. All funds are held in cash using only mainstream| |||||||banks or bufidkig sodelke orThe Scout Assockifion's
Short Term| |||||||Investment
Service.| |~how|expenditure||has supported
the k|||The Trustee Board regularly
monNors the levels ofbank balances and the| ||||objectives||ofthe charity;|interest rates received to ensure the group ob&ns maximum
value and| |||||||income from its banking arrangements.
Occasionsfiy this may involve using| |||||||an account that requkes a period ofnofice before funds may be withdrawn,| |||||||before doing so the Trustee Board consklers the cash Now requrements| |||||||over that period.| ||~ investment||policy and objedine;|||| |||||||The Group has invested
in new equipment
over the year and has| |||||||impkrmented
a formal poficy to prevent
family financial
hardship
fimifing| |||||||young people's access to scou5rg ec5vNiee.| |Plans for|future periods (detaNs ofany|Investment|kr facNiNss and equipment
remains a priorky (and the Trustee|| |---|---|---|---|---| |signilicant|scNvNIes planned to achieve|Board has|made posiNve progress on securing the lease extension forthe|| |them)||Chaikpit t.ane site which they conskler wkrh necessary before commNNng||to| |||signiNcant|investment
in the property).|| |||The Group intends to conNnue to deliver high quality experiences to ag age||| |||groups with appropriate
equipment
and facNNies.||| |||Maintaining|and expanding
the volunteer
group genders. helpers and other|| |||support) isessenNal tothe conbnued
running ofthe Group. RecruNment||of| |||addiNonal|voiunteenr
to help deliver acfM5es across ag sec5ons, remains|a| |||priority for|the Group, parNcularly
given the growing
walNng
list. In addiNon,|| |||the Group|is exploring se5ing up a Squirrels unit.|| |The trustees deckrre that they have approved the trustees'
report above||||| |Signed on behalf ofthe chsrity's trustees||||| ||Signature(s)|||| ||Full name(s)|||| |Poseon (eg Secretary, ehsk)||||| ||||1stOXTEO|1stOXTEO|SCOUT GROUP|(Registered|(Registered|Charity No. 305770)|Charity No. 305770)|| |---|---|---|---|---|---|---|---|---|---|---| ||||||Receipts and|Payments|Account|||| |||||||Year srerr dere||||| |||||||1slAprl 2022||To|01slMarch 202$|| ||||||||2022I2023|||| ||||||Llnreslrlored|Restyled||&rdrasrnenr||| ||||||lrnrdst|nrnds
t||rrrnds
t|t|| |||||||||||11resa| |||||||||||10+10| |Fdnarsrng|barrens)|||||||||| |TheSons Assnnearm||Shorr Tenn Imwamert||Samer||||||| |||||||||||s,rrs| |Asser and|eesbnent||sales, eae.|||||||| |||||Torsi|reoerirrs|||||| ## ||||1stAtnff 2022|To|31st Marsh 202$|| |---|---|---|---|---|---|---| ||||2022f2023|||2021I22| |||Unrestrhded
fUndst|Steflteed
hnds
t|Endow nant
hrnds
t||Total lnnds| |Asset and hweatrnsrd|fnrrehsses, ele.|||||| ||Total payments|||||| ||NetofraosfpaaOreyrnents)|||||| |Transfers heheeen lands||||||| |Cash Ands fast year|end|||||| ## ||31st|March 202$||%21I22| |---|---|---|---|---| |Unrsslrrded|Reslrlcred|Emlrraanera|Tcdal rends|Ta0alhnrds| |lUnds|tunds|Amia||| |C|C|a|s|a| ## ## ## ##