Bookham and Effingham District Guide Association Charity Number 305771
The Governing document is the Declaration of Trust dated 22 Sept 1970 and amended by minutes dated 28 Mar 1985. Our guide lines are set by Guiding UK.
The District is run by the District Commissioner, Treasurer, Secretary and one guide leader from each unit and meet every term.
Bookham and Effingham District Guide Association provide and maintain including paying for the running costs, of a leased property to hold weekly meetings for Rainbows, Brownies and Guides.
Support and training for all our volunteers who give freely their valuable time. Ensuring suitable activities are provided for girls of each age group with in the guidelines set by Guiding UK
This year we did let the property during the day to a child minder who was having some work done to her house. 10% of this income had to paid to the council whom we rent the property off.
We have a substantial reserve to cover the cost of putting the land back to it original state, if we gave up the lease.
The position of Trustees is held by the District Commissioner, Treasurer, Secretary plus up to two others member of the District. Current trustees Abigail Sharp (DC), Roberta Wilson (T), Andrea Lord and Jenny Bryant. The position of Secretary is vacate.
R Wilson ROBERTA WILSON Treasurer and Trustee 4 Aug 2026
Independent reviewer's checklist Girlguiding and confirmation form Unit or level to complete this section Name of unit or18vel Name of local commissioner Y A Looaa esa. ' Contact details for local commissioner. 'Email oddress or phone number Indepondent reviewer to complete the following sections Name of independent reviewer Contact detoils for independent reviewer. I confirm that l am not o member of the unit or level leadership t8am, a signatory of the unit or level's bank account, or related to anyone in the unit or level I confirm that l understand the checks required ond that l am responsible and flnoncially confident to complete these checks I conflrm that I will hold ony personal andlor financial data given to me securely, only share it with people that need to see it for the purpose of this review, and will securely destroy or return the doto when it is no longer needed for review purposes 'Emall address or phone number Lh2K 079&9 I confirm that I've carrled out thefollowing checks on the accounts for the above unlt orlovel: A bank account exists in the name of the unit or18vel, ond most income is recorded here Spendlng and income are accurately recorded across financial records, based on the information I have reviewed, including.. Bank statements Paying in books Cheque books Invoices Receipts /ftt] If any information wos missing. this has now been provided Poyments hav8 been dual authorised Where online banking is usad, the users have confirmed there is no sharing of passwords lfr o Grant money has been used for the right purpose Cash held is minimol N/ dft [] Money collected for another charity has been possed on appropriately lfr Q Any 8rrors noted have been adjusted for Independent r8vi&wer's ch8ckli5t and c?ntirmrJtion form
Plea tick one During my review. there hove been no concerns obout how the unit or level named above keeps accounts or spends money During my review, there hove been concerns which have been raised with the commissioner or HQ Please give a summary of yourfindings: Ill/ 14 You can find more information about this process in our end of year review of accouiits procedure. Signature Dat8 Independent r8viewgr's checklist and c?nlifmotion fom
LJOW)Jd6tx)pz2OxaLjxbxw¥wlaNA40]UwWJ]EKwOUW.1O006.l1EIlI.SL j01%j uiJi%4J s't£9'lLJ I9.2£9> .'Ipun4 pwus•o iJno)J¥ dKuJ W45 SJJEd• 99Z'Z "()o'ut 9W. q•4 W•Ir) p•wp•¥ P•wju•n 1wty ES n9'8l saNn4 0uyin))¥ T WaO>Y¥IUa1$ts, •006-•pknIi E'IIS'f¢ IJ'SE * kY¥l'51 oso IwtD. 9'tipJ'4g 991Y S ZT5'1¢ •9•7 tp'801'5Z f i•%•)pJ¢ie 133HS 3)Nfli18 a31voIF- OSNO gS."60'9&0UL019
BOOKHAM AND EFFIIIGHAM DISTRicf GUIDES CONSOLIDATED RECEIPTS AND PAYMENTS ACCOUNT Year Ended 311)ecember Z5 RecEIPTS 2025 Tot•1 8.407.(K) bs to Distrirt 8.433.25 8,433.25 8,648.(Xl IL782.30 250.00 .148.CO 7,307. bs to CHQ Carnp5 and Events Donations 8.648.CKI 11.782.30 250. 560.80 Interest 933.98 933.98 Hire lee o¥er4 hours Events 2,6flS. 389.98 2.660. 389.98 Wreaths 56. Closure of 78B 980.48 980.48 500. Mole Valley (Pollingl Chubb refvnd 2.20 167.75 Catering Events Oeflc*t 2,365.09 £27,757.84 £13.703.69 £20A30.30 £34.133.99 2025 PAYMENTS ,442.¢X) 7,561.80 Annual Subs to CHQ Camps and Events DonatS0fis 8,648.C(I 10,104.53 8,648.00 10.104.53 260.00 47.99 Equipment Insurance 1,528.93 78.25 L719.48 30.C¥) 1,719.48 30. undrS 44.80 Glfts 67.00 67.¢J) 1.012.50 Rent- HQ i.100.00 1.741.25 632.52 i.100.00 1,741.25 632.52 I,855.) 757.51 Rent- Effin8ham Cleanlng Chubb 332.00 308.59 308.59 1,703.00 1,198.55 2.837.41 82.50 ardenin8 Uttlffies 1,665.53 1.736.86 982.93 1.665.53 1.736.86 982.93 Repair5 & MalntenorKe reaths 85.50 85.50 15.60 Catering Events MO Valley IIOXI 15.97 15.97 226.cil 226. Surplus IEIIII 3.392.r 1,677.77 S.C69.83 U7,757. ÉU.70&69 £34.133.99
Independent reviewer's checklist Girlguidlng and confirmation form Unft or l•v•l to compl•ts Mctlon Ncmie of unlt or level Name of local commlssloner Contact detalls for local commlsslon 07T99 4n818 Contact detalls for indeP8n r•vlwM I conh'rm th(rt l am not a member of the unit or level1gcKlerÉhip tearrL o sigrKrtory of the unrt or levofs bank a¢coun¢ or related to anyone in the unrt or18vel trf i confirm that l understand the checks requlr•d and that l am rosponslble arKI Ilnanciaty confldont to eompknto these checks I conflrm that I wlll hold any per80nal orldlor financKJl data gfven to me securely. onty Share it *ith peoplo ttrMIt need to sao it for the purpose of thls revlew. and wlll 8•curety destroy or rotum tho dcrta whon it no lorKJor n00ded for revigw purposes 07740 899911 I conflrni th¢rt I'v• carrl•d out th• followlng ch•cks on th•account• forth• abov• unlt or l•v•t A bank account exlsts in the nrjme of the unit or leveL and most incrn Is r•corded hore sponding and Income oro cKcurrrtety re¢ed across finanCk r8c(¥d& bosod on the InfonrHJtlon I have revlert Inchxllr Bank statom•nt$ Pawng In books . Chéque books Invoices El tt ory Inl(miation was mlssiru thls has now t)oen wovldad onllne bankn'ng is use4 tho usws have confirmed there is no strnrtNJ of passwords Grant money has been used for the right purpose plo Cash held 1$ minlmal Money coU8Cted for anothor charity hos b••n passed on appropriotety
ring my revlew. there have b8en rK+ concems ab¢xrt the unlt or level named obove k88ps occounts or spends mor commissioner or FIQ Ploas•glv• a summaryofyourflndlng& eLEL• You flrKI more InfomNthn at)out this process In our end of year revlew of accounts procedure. SlgrKrture Dat :.J6
Bookham & Effingham Dlstrlct Guldes RO¢dpts Payment8 Frost Comp 2025 Fld to Wr accountlovwpald Summer camp 2025 ngs 2026 Frost camp 2026 £465.00 £34026 £187.00 £187.00 £52230 £4930.00 £976.00 £453027 £4,095.00 £952.00 £10.104.53 Net Movomert of funds for the yoar. Baknnces brought forward £L677.77 Uoyds 86.09 £3.943.86 zd
BOOKHAM AND EFFINGHAM DisTricf GUIDES BALANCE SHEET As at 31 Decernber 2025 2024 2025 B•nk B Balances at l January Lloyds Current Uoyds Instant Access Investment 1£cnt I 3,431.91 30,IW.(M) 2,644.48 31,270.43 67A46 6.OSO. 25,108.42 2.664.94 31.512.37 65J36.53 Investment kcount 2 12,110.291 65336.53 rplus IIDeficrtl 3.392.06 64728.59 8al•nce5 at 31 December 6,050.80 25,108.42 Lloyds Current Uoyds Instsnt Access Lloyds Instsnt AtcÈss Uoyd$ 90 Day Nofj£e Inve5trnent kcount l and 2 9.490.81 1.76 24,149.55 35,086.47 34.177.31 £6S.336.53 £68,n8.YJ UMUiATEO FUNOS 18.68&S3 rral Fur 19,474.11 •Strlrt•d Ffi. 8,648.QO 28.C(#).00 iO,LX)O.00 Capltatlon Feb 2026 Clearance of Slte (if requlred. estlm*edl Major Repairs reserye losure of P BB120251 ,274.00 30,)0.00 io.o)o.00 980.48 •t•d Funds: £65316.53 É68.nL59
BOOKHAM AND EFFINGHAM DISTRicf GUIDES RECEIPTS AND PAYMETrs ACCOUNT Year Ended 31 Decernber 25 Z024 RECEIPTS 2025 UTrre5trirted ,407.LK) ,148. 3C(). Sub5 to Oistrict 8.433.25 8,433.25 8,648.00 250.00 Sub5 to CHQ 8.64B.LN) Donations 250. 5E4).80 Interest 933.98 933.98 Mole Valley IPollin8) Hlre fee over 4 houfs 2,660.00 389.98 2,660.00 389.98 Events reaths 56.00 56. losure of 78B 980.48 980.48 2.20 Chubb refund 167.75 C•terin8 Events 2,110.29 Dtficit £20.196.04 £U.703.69 £8.648. £22351.69 2024 PAYMENTS 8.442.ClJ 260.Crt) Annual &Jbs to CHQ 8,648. 8,648.00 Donatlons 47.99 E9uipmefit Insurance 1,528.93 78.25 1,719.48 1.719.48 Sundrlès ffts 67.(X) 67.frt) 1,012.50 1,855.CKI 757.51 Rent- HQ Rent-Effln8ham Cleani i.ILK). 1,741.25 1,741.25 632.52 632.52 332. Chubb 308.59 308.59 1.703.00 1.198.55 2,837.41 82.50 Gardefiln8 Ufjlitles 1.665.53 1.736.86 982.93 1,665.53 1,736.86 982.93 Repalrs & Mairtenaflce Wreaths 85. 85.50 15.60 Vllla8e Day Events Mole Valley IIOXI 15.97 15.97 226. 226.00 ufplus 3.392. 3.392.06 20,19& £13,703.69 £8.648 £22.a51.69
BOOKHAM & EFFINGHAM DISTRItTGUIDES Investment Accounts Investment Account l NS&I Date Descrfptlon 0110112025 BrouBht Forward 2,664.94 0110112025 2411112025 Interest Interest 26.72 24.11 2,715.77 2411112025 Transfer to Lloyds 2,715.77 Investment Account 2 NS&I Oate DeKrlptlon 0110112025 Brought Forward 31.512.37 0110112025 2511112025 Interest Interest 315.99 286.02 32.114.38 2511112025 Transfer to Lloyds 32,114.38 Investrnent Account 3 Lloyds Bank190 day notke a¢count) Date Descriptlon 2611112025 From Lloyds 35.C(il.IXI 3111212025 Interest 86.47 Carried Forward 35,086.47
UTIIITIES Electricity Ga5 Water R3tes Garden Waste Bins 740.74 535.63 219.23 97.26 ia4.CKI £1,736.86 REPAIRS AND MAINTENANCE 80iler serwice Defibrillator pads Repairs to doors Plumbing repairs Sundries 96. 79.20 275.00 478.80 53.93 £982.93
Independent reviewer's checklist Girlguiding and confirmation form Unit or level to complete this section Name of unit or18vel Name of local commissioner Y A Looaa esa. ' Contact details for local commissioner. 'Email oddress or phone number Indepondent reviewer to complete the following sections Name of independent reviewer Contact detoils for independent reviewer. I confirm that l am not o member of the unit or level leadership t8am, a signatory of the unit or level's bank account, or related to anyone in the unit or level I confirm that l understand the checks required ond that l am responsible and flnoncially confident to complete these checks I conflrm that I will hold ony personal andlor financial data given to me securely, only share it with people that need to see it for the purpose of this review, and will securely destroy or return the doto when it is no longer needed for review purposes 'Emall address or phone number Lh2K 079&9 I confirm that I've carrled out thefollowing checks on the accounts for the above unlt orlovel: A bank account exists in the name of the unit or18vel, ond most income is recorded here Spendlng and income are accurately recorded across financial records, based on the information I have reviewed, including.. Bank statements Paying in books Cheque books Invoices Receipts /ftt] If any information wos missing. this has now been provided Poyments hav8 been dual authorised Where online banking is usad, the users have confirmed there is no sharing of passwords lfr o Grant money has been used for the right purpose Cash held is minimol N/ dft [] Money collected for another charity has been possed on appropriately lfr Q Any 8rrors noted have been adjusted for Independent r8vi&wer's ch8ckli5t and c?ntirmrJtion form
Plea tick one During my review. there hove been no concerns obout how the unit or level named above keeps accounts or spends money During my review, there hove been concerns which have been raised with the commissioner or HQ Please give a summary of yourfindings: Ill/ 14 You can find more information about this process in our end of year review of accouiits procedure. Signature Dat8 Independent r8viewgr's checklist and c?nlifmotion fom
LJOW)Jd6tx)pz2OxaLjxbxw¥wlaNA40]UwWJ]EKwOUW.1O006.l1EIlI.SL j01%j uiJi%4J s't£9'lLJ I9.2£9> .'Ipun4 pwus•o iJno)J¥ dKuJ W45 SJJEd• 99Z'Z "()o'ut 9W. q•4 W•Ir) p•wp•¥ P•wju•n 1wty ES n9'8l saNn4 0uyin))¥ T WaO>Y¥IUa1$ts, •006-•pknIi E'IIS'f¢ IJ'SE * kY¥l'51 oso IwtD. 9'tipJ'4g 991Y S ZT5'1¢ •9•7 tp'801'5Z f i•%•)pJ¢ie 133HS 3)Nfli18 a31voIF- OSNO gS."60'9&0UL019
BOOKHAM AND EFFIIIGHAM DISTRicf GUIDES CONSOLIDATED RECEIPTS AND PAYMENTS ACCOUNT Year Ended 311)ecember Z5 RecEIPTS 2025 Tot•1 8.407.(K) bs to Distrirt 8.433.25 8,433.25 8,648.(Xl IL782.30 250.00 .148.CO 7,307. bs to CHQ Carnp5 and Events Donations 8.648.CKI 11.782.30 250. 560.80 Interest 933.98 933.98 Hire lee o¥er4 hours Events 2,6flS. 389.98 2.660. 389.98 Wreaths 56. Closure of 78B 980.48 980.48 500. Mole Valley (Pollingl Chubb refvnd 2.20 167.75 Catering Events Oeflc*t 2,365.09 £27,757.84 £13.703.69 £20A30.30 £34.133.99 2025 PAYMENTS ,442.¢X) 7,561.80 Annual Subs to CHQ Camps and Events DonatS0fis 8,648.C(I 10,104.53 8,648.00 10.104.53 260.00 47.99 Equipment Insurance 1,528.93 78.25 L719.48 30.C¥) 1,719.48 30. undrS 44.80 Glfts 67.00 67.¢J) 1.012.50 Rent- HQ i.100.00 1.741.25 632.52 i.100.00 1,741.25 632.52 I,855.) 757.51 Rent- Effin8ham Cleanlng Chubb 332.00 308.59 308.59 1,703.00 1,198.55 2.837.41 82.50 ardenin8 Uttlffies 1,665.53 1.736.86 982.93 1.665.53 1.736.86 982.93 Repair5 & MalntenorKe reaths 85.50 85.50 15.60 Catering Events MO Valley IIOXI 15.97 15.97 226.cil 226. Surplus IEIIII 3.392.r 1,677.77 S.C69.83 U7,757. ÉU.70&69 £34.133.99
Independent reviewer's checklist Girlguidlng and confirmation form Unft or l•v•l to compl•ts Mctlon Ncmie of unlt or level Name of local commlssloner Contact detalls for local commlsslon 07T99 4n818 Contact detalls for indeP8n r•vlwM I conh'rm th(rt l am not a member of the unit or level1gcKlerÉhip tearrL o sigrKrtory of the unrt or levofs bank a¢coun¢ or related to anyone in the unrt or18vel trf i confirm that l understand the checks requlr•d and that l am rosponslble arKI Ilnanciaty confldont to eompknto these checks I conflrm that I wlll hold any per80nal orldlor financKJl data gfven to me securely. onty Share it *ith peoplo ttrMIt need to sao it for the purpose of thls revlew. and wlll 8•curety destroy or rotum tho dcrta whon it no lorKJor n00ded for revigw purposes 07740 899911 I conflrni th¢rt I'v• carrl•d out th• followlng ch•cks on th•account• forth• abov• unlt or l•v•t A bank account exlsts in the nrjme of the unit or leveL and most incrn Is r•corded hore sponding and Income oro cKcurrrtety re¢ed across finanCk r8c(¥d& bosod on the InfonrHJtlon I have revlert Inchxllr Bank statom•nt$ Pawng In books . Chéque books Invoices El tt ory Inl(miation was mlssiru thls has now t)oen wovldad onllne bankn'ng is use4 tho usws have confirmed there is no strnrtNJ of passwords Grant money has been used for the right purpose plo Cash held 1$ minlmal Money coU8Cted for anothor charity hos b••n passed on appropriotety
ring my revlew. there have b8en rK+ concems ab¢xrt the unlt or level named obove k88ps occounts or spends mor commissioner or FIQ Ploas•glv• a summaryofyourflndlng& eLEL• You flrKI more InfomNthn at)out this process In our end of year revlew of accounts procedure. SlgrKrture Dat :.J6
Bookham & Effingham Dlstrlct Guldes RO¢dpts Payment8 Frost Comp 2025 Fld to Wr accountlovwpald Summer camp 2025 ngs 2026 Frost camp 2026 £465.00 £34026 £187.00 £187.00 £52230 £4930.00 £976.00 £453027 £4,095.00 £952.00 £10.104.53 Net Movomert of funds for the yoar. Baknnces brought forward £L677.77 Uoyds 86.09 £3.943.86 zd
BOOKHAM AND EFFINGHAM DisTricf GUIDES BALANCE SHEET As at 31 Decernber 2025 2024 2025 B•nk B Balances at l January Lloyds Current Uoyds Instant Access Investment 1£cnt I 3,431.91 30,IW.(M) 2,644.48 31,270.43 67A46 6.OSO. 25,108.42 2.664.94 31.512.37 65J36.53 Investment kcount 2 12,110.291 65336.53 rplus IIDeficrtl 3.392.06 64728.59 8al•nce5 at 31 December 6,050.80 25,108.42 Lloyds Current Uoyds Instsnt Access Lloyds Instsnt AtcÈss Uoyd$ 90 Day Nofj£e Inve5trnent kcount l and 2 9.490.81 1.76 24,149.55 35,086.47 34.177.31 £6S.336.53 £68,n8.YJ UMUiATEO FUNOS 18.68&S3 rral Fur 19,474.11 •Strlrt•d Ffi. 8,648.QO 28.C(#).00 iO,LX)O.00 Capltatlon Feb 2026 Clearance of Slte (if requlred. estlm*edl Major Repairs reserye losure of P BB120251 ,274.00 30,)0.00 io.o)o.00 980.48 •t•d Funds: £65316.53 É68.nL59
BOOKHAM AND EFFINGHAM DISTRicf GUIDES RECEIPTS AND PAYMETrs ACCOUNT Year Ended 31 Decernber 25 Z024 RECEIPTS 2025 UTrre5trirted ,407.LK) ,148. 3C(). Sub5 to Oistrict 8.433.25 8,433.25 8,648.00 250.00 Sub5 to CHQ 8.64B.LN) Donations 250. 5E4).80 Interest 933.98 933.98 Mole Valley IPollin8) Hlre fee over 4 houfs 2,660.00 389.98 2,660.00 389.98 Events reaths 56.00 56. losure of 78B 980.48 980.48 2.20 Chubb refund 167.75 C•terin8 Events 2,110.29 Dtficit £20.196.04 £U.703.69 £8.648. £22351.69 2024 PAYMENTS 8.442.ClJ 260.Crt) Annual &Jbs to CHQ 8,648. 8,648.00 Donatlons 47.99 E9uipmefit Insurance 1,528.93 78.25 1,719.48 1.719.48 Sundrlès ffts 67.(X) 67.frt) 1,012.50 1,855.CKI 757.51 Rent- HQ Rent-Effln8ham Cleani i.ILK). 1,741.25 1,741.25 632.52 632.52 332. Chubb 308.59 308.59 1.703.00 1.198.55 2,837.41 82.50 Gardefiln8 Ufjlitles 1.665.53 1.736.86 982.93 1,665.53 1,736.86 982.93 Repalrs & Mairtenaflce Wreaths 85. 85.50 15.60 Vllla8e Day Events Mole Valley IIOXI 15.97 15.97 226. 226.00 ufplus 3.392. 3.392.06 20,19& £13,703.69 £8.648 £22.a51.69
BOOKHAM & EFFINGHAM DISTRItTGUIDES Investment Accounts Investment Account l NS&I Date Descrfptlon 0110112025 BrouBht Forward 2,664.94 0110112025 2411112025 Interest Interest 26.72 24.11 2,715.77 2411112025 Transfer to Lloyds 2,715.77 Investment Account 2 NS&I Oate DeKrlptlon 0110112025 Brought Forward 31.512.37 0110112025 2511112025 Interest Interest 315.99 286.02 32.114.38 2511112025 Transfer to Lloyds 32,114.38 Investrnent Account 3 Lloyds Bank190 day notke a¢count) Date Descriptlon 2611112025 From Lloyds 35.C(il.IXI 3111212025 Interest 86.47 Carried Forward 35,086.47
UTIIITIES Electricity Ga5 Water R3tes Garden Waste Bins 740.74 535.63 219.23 97.26 ia4.CKI £1,736.86 REPAIRS AND MAINTENANCE 80iler serwice Defibrillator pads Repairs to doors Plumbing repairs Sundries 96. 79.20 275.00 478.80 53.93 £982.93