Bookham and Effingham District Guide Association Charity Number 305771 

The Governing document is the Declaration of Trust dated 22 Sept 1970 and amended by minutes dated 28 Mar 1985.  Our guide lines are set by Guiding UK. 

The District is run by the District Commissioner, Treasurer, Secretary and one guide leader from each unit and meet every term. 

Bookham and Effingham District Guide Association provide and maintain including paying for the running costs, of a leased property to hold weekly meetings for Rainbows, Brownies and Guides. 

Support and training for all our volunteers who give freely their valuable time. Ensuring suitable activities are provided for girls of each age group with in the guidelines set by Guiding UK 

This year we did let the property during the day to a child minder who was having some work done to her house.  10% of this income had to paid to the council whom we rent the property off. 

We have a substantial reserve to cover the cost of putting the land back to it original state, if we gave up the lease. 

The position of Trustees is held by the District Commissioner, Treasurer, Secretary plus up to two others member of the District. Current trustees Abigail Sharp (DC), Roberta Wilson (T), Andrea Lord and Jenny Bryant.  The position of Secretary is vacate. 

R Wilson ROBERTA WILSON Treasurer and Trustee 4 Aug 2026 



Independent
reviewer's checklist
Girlguiding and confirmation form
Unit or level to complete this section
Name of unit or18vel
Name of local commissioner
Y A
Looaa esa. '
Contact details for local commissioner.
'Email oddress or phone number
Indepondent reviewer to complete the following sections
Name of independent reviewer
Contact detoils for independent reviewer.
I confirm that l am not o member of the unit or level leadership t8am, a signatory
of the unit or level's bank account, or related to anyone in the unit or level
I confirm that l understand the checks required ond that l am responsible and
flnoncially confident to complete these checks
I conflrm that I will hold ony personal andlor financial data given to me securely, only
share it with people that need to see it for the purpose of this review, and will securely
destroy or return the doto when it is no longer needed for review purposes
'Emall address or phone number
Lh2K
079&9
I confirm that I've carrled out thefollowing checks on the accounts
for the above unlt orlovel:
A bank account exists in the name of the unit or18vel, ond most income is recorded here
Spendlng and income are accurately recorded across financial records, based on the
information I have reviewed, including..
Bank statements
Paying in books
Cheque books
Invoices
Receipts
/ftt] If any information wos missing. this has now been provided
Poyments hav8 been dual authorised
Where online banking is usad, the users have confirmed there is no sharing of passwords
lfr o Grant money has been used for the right purpose
Cash held is minimol
N/
dft [] Money collected for another charity has been possed on appropriately
lfr Q Any 8rrors noted have been adjusted for
Independent r8vi&wer's ch8ckli5t and c?ntirmrJtion form

Plea
tick one
During my review. there hove been no concerns obout how the unit or level named
above keeps accounts or spends money
During my review, there hove been concerns which have been raised with the
commissioner or HQ
Please give a summary of yourfindings:
Ill/ 14
You can find more information about this process in our end of year review of
accouiits procedure.
Signature
Dat8
Independent r8viewgr's checklist and c?nlifmotion fom

LJOW)Jd6tx￿)￿pz￿2OxaLjxbx￿￿w¥w￿laNA4￿0]Uw￿*WJ￿]E￿K￿￿wOUW.1O006.l1EI￿lI.SL￿
j￿01￿%￿￿￿j uiJi%4J
s*'t£9'lLJ
I9.2￿£9>
.'Ipun4 pwu*s•o
iJno)J¥ dKu*J
W45* SJJEd•
99Z'Z
"(*)o'ut
9W. q•4 W•I￿r)
p•wp•¥
P•wju•￿n 1wty￿
ES n9'8l
saNn4 0uyin￿￿))¥
T WaO>Y¥IUa￿1$￿￿ts,
•006-•pknIi
E'IIS'f¢
*IJ'SE
* kY¥l'51
oso
IwtD.
9'tipJ'4g
991Y
S ZT5'1¢
•9•7
tp'801'5Z
f i•%•)pJ¢i*e
133HS 3)Nfli18 a31voIF-
OSNO
gS."60'9&0UL019

BOOKHAM AND EFFIIIGHAM DISTRicf GUIDES
CONSOLIDATED RECEIPTS AND PAYMENTS ACCOUNT
Year Ended 311)ecember Z5
RecEIPTS
2025
Tot•1
8.407.(K)
bs to Distrirt
8.433.25
8,433.25
8,648.(Xl
IL782.30
250.00
.148.CO
7,307.
bs to CHQ
Carnp5 and Events
Donations
8.648.CKI
11.782.30
250.
560.80
Interest
933.98
933.98
Hire lee o¥er4 hours
Events
2,6flS.
389.98
2.660.
389.98
Wreaths
56.
Closure of 78B
980.48
980.48
500.
Mole Valley (Pollingl
Chubb refvnd
2.20
167.75
Catering Events
Oeflc*t
2,365.09
£27,757.84
£13.703.69
£20A30.30
£34.133.99
2025
PAYMENTS
,442.¢X)
7,561.80
Annual Subs to CHQ
Camps and Events
DonatS0fis
8,648.C(I
10,104.53
8,648.00
10.104.53
260.00
47.99
Equipment
Insurance
1,528.93
78.25
L719.48
30.C¥)
1,719.48
30.
undr￿S
44.80
Glfts
67.00
67.¢J)
1.012.50
Rent- HQ
i.100.00
1.741.25
632.52
i.100.00
1,741.25
632.52
I,855.￿)
757.51
Rent- Effin8ham
Cleanlng
Chubb
332.00
308.59
308.59
1,703.00
1,198.55
2.837.41
82.50
ardenin8
Uttlffies
1,665.53
1.736.86
982.93
1.665.53
1.736.86
982.93
Repair5 & MalntenorKe
reaths
85.50
85.50
15.60
Catering Events
MO￿ Valley IIOXI
15.97
15.97
226.cil
226.
Surplus
IEIIII
3.392.r
1,677.77
S.C69.83
U7,757.
ÉU.70&69
£34.133.99

Independent
reviewer's checklist
Girlguidlng and confirmation form
Unft or l•v•l to compl•ts Mctlon
Ncmie of unlt or level
Name of local commlssloner
Contact detalls for local commlsslon
07T99 4n818
Contact detalls for indeP8n￿ r•vlwM
I conh'rm th(rt l am not a member of the unit or level1gcKlerÉhip tearrL o sigrKrtory
of the unrt or levofs bank a¢coun¢ or related to anyone in the unrt or18vel
trf i confirm that l understand the checks requlr•d and that l am rosponslble arKI
Ilnanciaty confldont to eompknto these checks
I conflrm that I wlll hold any per80nal orldlor financKJl data gfven to me securely. onty
Share it *ith peoplo ttrMIt need to sao it for the purpose of thls revlew. and wlll 8•curety
destroy or rotum tho dcrta whon it ￿ no lorKJor n00ded for revigw purposes
07740 899911
I conflrni th¢rt I'v• carrl•d out th• followlng ch•cks on th•account•
forth• abov• unlt or l•v•t
A bank account exlsts in the nrjme of the unit or leveL and most incrn Is r•corded hore
sponding and Income oro cKcurrrtety re¢￿￿ed across finanCk￿ r8c(¥d& bosod on the
InfonrHJtlon I have revlert Inchxllr
Bank statom•nt$
Pawng In books
. Chéque books
Invoices
El tt ory Inl(miation was mlssiru thls has now t)oen wovldad
onllne bankn'ng is use4 tho usws have confirmed there is no strnrtNJ of passwords
Grant money has been used for the right purpose plo
Cash held 1$ minlmal
Money coU8Cted for anothor charity hos b••n passed on appropriotety

ring my revlew. there have b8en rK+ concems ab¢xrt the unlt or level named
obove k88ps occounts or spends mor
commissioner or FIQ
Ploas•glv• a summaryofyourflndlng&
eLEL•
You flrKI more InfomNthn at)out this process In our end of year revlew of
accounts procedure.
SlgrKrture
Dat
:.J6

Bookham & Effingham Dlstrlct Guldes
RO¢dpts
Payment8
Frost Comp 2025
F￿ld to Wr￿ accountlovwpald
Summer camp 2025
ngs 2026
Frost camp 2026
£465.00
£34026
£187.00
£187.00
£522￿30
£4930.00
£976.00
£453027
£4,095.00
£952.00
£10.104.53
Net Movomert of funds for the yoar.
Baknnces brought forward
£L677.77
Uoyds
86.09
£3.943.86
zd

BOOKHAM AND EFFINGHAM DisTricf GUIDES
BALANCE SHEET
As at 31 Decernber 2025
2024
2025
B•nk B*
Balances at l January
Lloyds Current
Uoyds Instant Access
Investment 1£c￿nt I
3,431.91
30,IW.(M)
2,644.48
31,270.43
67A46
6.OSO.
25,108.42
2.664.94
31.512.37
65J36.53
Investment kcount 2
12,110.291
65336.53
rplus IIDeficrtl
3.392.06
64728.59
8al•nce5 at 31 December
6,050.80
25,108.42
Lloyds Current
Uoyds Instsnt Access
Lloyds Instsnt AtcÈss
Uoyd$ 90 Day Nofj£e
Inve5trnent kcount l and 2
9.490.81
1.76
24,149.55
35,086.47
34.177.31
£6S.336.53
£68,n8.YJ
UMUiATEO FUNOS
18.68&S3
r*ral Fur
19,474.11
•Strlrt•d F￿fi￿.
8,648.QO
28.C(#).00
iO,LX)O.00
Capltatlon Feb 2026
Clearance of Slte (if requlred. estlm*edl
Major Repairs reserye
losure of P BB120251
,274.00
30,￿)0.00
io.o)o.00
980.48
•t•d Funds:
£65316.53
É68.nL59

BOOKHAM AND EFFINGHAM DISTRicf GUIDES
RECEIPTS AND PAYMETr￿s ACCOUNT
Year Ended 31 Decernber 25
Z024
RECEIPTS
2025
UTrre5trirted
,407.LK)
,148.
3C().
Sub5 to Oistrict
8.433.25
8,433.25
8,648.00
250.00
Sub5 to CHQ
8.64B.LN)
Donations
250.
5E4).80
Interest
933.98
933.98
Mole Valley IPollin8)
Hlre fee over 4 houfs
2,660.00
389.98
2,660.00
389.98
Events
reaths
56.00
56.
losure of 78B
980.48
980.48
2.20
Chubb refund
167.75
C•terin8 Events
2,110.29
Dtficit
£20.196.04
£U.703.69
£8.648.
£22351.69
2024
PAYMENTS
8.442.ClJ
260.Crt)
Annual &Jbs to CHQ
8,648.
8,648.00
Donatlons
47.99
E9uipmefit
Insurance
1,528.93
78.25
1,719.48
1.719.48
Sundrlès
ffts
67.(X)
67.frt)
1,012.50
1,855.CKI
757.51
Rent- HQ
Rent-Effln8ham
Cleani
i.ILK).
1,741.25
1,741.25
632.52
632.52
332.
Chubb
308.59
308.59
1.703.00
1.198.55
2,837.41
82.50
Gardefiln8
Ufjlitles
1.665.53
1.736.86
982.93
1,665.53
1,736.86
982.93
Repalrs & Mairtenaflce
Wreaths
85.
85.50
15.60
Vllla8e Day Events
Mole Valley IIOXI
15.97
15.97
226.
226.00
ufplus
3.392.
3.392.06
20,19&
£13,703.69
£8.648
£22.a51.69

BOOKHAM & EFFINGHAM DISTRItTGUIDES
Investment Accounts
Investment Account l NS&I
Date
Descrfptlon
0110112025
BrouBht Forward
2,664.94
0110112025
2411112025
Interest
Interest
26.72
24.11
2,715.77
2411112025
Transfer to Lloyds
2,715.77
Investment Account 2 NS&I
Oate
DeKrlptlon
0110112025
Brought Forward
31.512.37
0110112025
2511112025
Interest
Interest
315.99
286.02
32.114.38
2511112025
Transfer to Lloyds
32,114.38
Investrnent Account 3 Lloyds Bank190 day notke a¢count)
Date
Descriptlon
2611112025
From Lloyds
35.C(il.IXI
3111212025
Interest
86.47
Carried Forward
35,086.47

UTIIITIES
Electricity
Ga5
Water
R3tes
Garden Waste Bins
740.74
535.63
219.23
97.26
ia4.CKI
£1,736.86
REPAIRS AND MAINTENANCE
80iler serwice
Defibrillator pads
Repairs to doors
Plumbing repairs
Sundries
96.
79.20
275.00
478.80
53.93
£982.93

Independent
reviewer's checklist
Girlguiding and confirmation form
Unit or level to complete this section
Name of unit or18vel
Name of local commissioner
Y A
Looaa esa. '
Contact details for local commissioner.
'Email oddress or phone number
Indepondent reviewer to complete the following sections
Name of independent reviewer
Contact detoils for independent reviewer.
I confirm that l am not o member of the unit or level leadership t8am, a signatory
of the unit or level's bank account, or related to anyone in the unit or level
I confirm that l understand the checks required ond that l am responsible and
flnoncially confident to complete these checks
I conflrm that I will hold ony personal andlor financial data given to me securely, only
share it with people that need to see it for the purpose of this review, and will securely
destroy or return the doto when it is no longer needed for review purposes
'Emall address or phone number
Lh2K
079&9
I confirm that I've carrled out thefollowing checks on the accounts
for the above unlt orlovel:
A bank account exists in the name of the unit or18vel, ond most income is recorded here
Spendlng and income are accurately recorded across financial records, based on the
information I have reviewed, including..
Bank statements
Paying in books
Cheque books
Invoices
Receipts
/ftt] If any information wos missing. this has now been provided
Poyments hav8 been dual authorised
Where online banking is usad, the users have confirmed there is no sharing of passwords
lfr o Grant money has been used for the right purpose
Cash held is minimol
N/
dft [] Money collected for another charity has been possed on appropriately
lfr Q Any 8rrors noted have been adjusted for
Independent r8vi&wer's ch8ckli5t and c?ntirmrJtion form

Plea
tick one
During my review. there hove been no concerns obout how the unit or level named
above keeps accounts or spends money
During my review, there hove been concerns which have been raised with the
commissioner or HQ
Please give a summary of yourfindings:
Ill/ 14
You can find more information about this process in our end of year review of
accouiits procedure.
Signature
Dat8
Independent r8viewgr's checklist and c?nlifmotion fom

LJOW)Jd6tx￿)￿pz￿2OxaLjxbx￿￿w¥w￿laNA4￿0]Uw￿*WJ￿]E￿K￿￿wOUW.1O006.l1EI￿lI.SL￿
j￿01￿%￿￿￿j uiJi%4J
s*'t£9'lLJ
I9.2￿£9>
.'Ipun4 pwu*s•o
iJno)J¥ dKu*J
W45* SJJEd•
99Z'Z
"(*)o'ut
9W. q•4 W•I￿r)
p•wp•¥
P•wju•￿n 1wty￿
ES n9'8l
saNn4 0uyin￿￿))¥
T WaO>Y¥IUa￿1$￿￿ts,
•006-•pknIi
E'IIS'f¢
*IJ'SE
* kY¥l'51
oso
IwtD.
9'tipJ'4g
991Y
S ZT5'1¢
•9•7
tp'801'5Z
f i•%•)pJ¢i*e
133HS 3)Nfli18 a31voIF-
OSNO
gS."60'9&0UL019

BOOKHAM AND EFFIIIGHAM DISTRicf GUIDES
CONSOLIDATED RECEIPTS AND PAYMENTS ACCOUNT
Year Ended 311)ecember Z5
RecEIPTS
2025
Tot•1
8.407.(K)
bs to Distrirt
8.433.25
8,433.25
8,648.(Xl
IL782.30
250.00
.148.CO
7,307.
bs to CHQ
Carnp5 and Events
Donations
8.648.CKI
11.782.30
250.
560.80
Interest
933.98
933.98
Hire lee o¥er4 hours
Events
2,6flS.
389.98
2.660.
389.98
Wreaths
56.
Closure of 78B
980.48
980.48
500.
Mole Valley (Pollingl
Chubb refvnd
2.20
167.75
Catering Events
Oeflc*t
2,365.09
£27,757.84
£13.703.69
£20A30.30
£34.133.99
2025
PAYMENTS
,442.¢X)
7,561.80
Annual Subs to CHQ
Camps and Events
DonatS0fis
8,648.C(I
10,104.53
8,648.00
10.104.53
260.00
47.99
Equipment
Insurance
1,528.93
78.25
L719.48
30.C¥)
1,719.48
30.
undr￿S
44.80
Glfts
67.00
67.¢J)
1.012.50
Rent- HQ
i.100.00
1.741.25
632.52
i.100.00
1,741.25
632.52
I,855.￿)
757.51
Rent- Effin8ham
Cleanlng
Chubb
332.00
308.59
308.59
1,703.00
1,198.55
2.837.41
82.50
ardenin8
Uttlffies
1,665.53
1.736.86
982.93
1.665.53
1.736.86
982.93
Repair5 & MalntenorKe
reaths
85.50
85.50
15.60
Catering Events
MO￿ Valley IIOXI
15.97
15.97
226.cil
226.
Surplus
IEIIII
3.392.r
1,677.77
S.C69.83
U7,757.
ÉU.70&69
£34.133.99

Independent
reviewer's checklist
Girlguidlng and confirmation form
Unft or l•v•l to compl•ts Mctlon
Ncmie of unlt or level
Name of local commlssloner
Contact detalls for local commlsslon
07T99 4n818
Contact detalls for indeP8n￿ r•vlwM
I conh'rm th(rt l am not a member of the unit or level1gcKlerÉhip tearrL o sigrKrtory
of the unrt or levofs bank a¢coun¢ or related to anyone in the unrt or18vel
trf i confirm that l understand the checks requlr•d and that l am rosponslble arKI
Ilnanciaty confldont to eompknto these checks
I conflrm that I wlll hold any per80nal orldlor financKJl data gfven to me securely. onty
Share it *ith peoplo ttrMIt need to sao it for the purpose of thls revlew. and wlll 8•curety
destroy or rotum tho dcrta whon it ￿ no lorKJor n00ded for revigw purposes
07740 899911
I conflrni th¢rt I'v• carrl•d out th• followlng ch•cks on th•account•
forth• abov• unlt or l•v•t
A bank account exlsts in the nrjme of the unit or leveL and most incrn Is r•corded hore
sponding and Income oro cKcurrrtety re¢￿￿ed across finanCk￿ r8c(¥d& bosod on the
InfonrHJtlon I have revlert Inchxllr
Bank statom•nt$
Pawng In books
. Chéque books
Invoices
El tt ory Inl(miation was mlssiru thls has now t)oen wovldad
onllne bankn'ng is use4 tho usws have confirmed there is no strnrtNJ of passwords
Grant money has been used for the right purpose plo
Cash held 1$ minlmal
Money coU8Cted for anothor charity hos b••n passed on appropriotety

ring my revlew. there have b8en rK+ concems ab¢xrt the unlt or level named
obove k88ps occounts or spends mor
commissioner or FIQ
Ploas•glv• a summaryofyourflndlng&
eLEL•
You flrKI more InfomNthn at)out this process In our end of year revlew of
accounts procedure.
SlgrKrture
Dat
:.J6

Bookham & Effingham Dlstrlct Guldes
RO¢dpts
Payment8
Frost Comp 2025
F￿ld to Wr￿ accountlovwpald
Summer camp 2025
ngs 2026
Frost camp 2026
£465.00
£34026
£187.00
£187.00
£522￿30
£4930.00
£976.00
£453027
£4,095.00
£952.00
£10.104.53
Net Movomert of funds for the yoar.
Baknnces brought forward
£L677.77
Uoyds
86.09
£3.943.86
zd

BOOKHAM AND EFFINGHAM DisTricf GUIDES
BALANCE SHEET
As at 31 Decernber 2025
2024
2025
B•nk B*
Balances at l January
Lloyds Current
Uoyds Instant Access
Investment 1£c￿nt I
3,431.91
30,IW.(M)
2,644.48
31,270.43
67A46
6.OSO.
25,108.42
2.664.94
31.512.37
65J36.53
Investment kcount 2
12,110.291
65336.53
rplus IIDeficrtl
3.392.06
64728.59
8al•nce5 at 31 December
6,050.80
25,108.42
Lloyds Current
Uoyds Instsnt Access
Lloyds Instsnt AtcÈss
Uoyd$ 90 Day Nofj£e
Inve5trnent kcount l and 2
9.490.81
1.76
24,149.55
35,086.47
34.177.31
£6S.336.53
£68,n8.YJ
UMUiATEO FUNOS
18.68&S3
r*ral Fur
19,474.11
•Strlrt•d F￿fi￿.
8,648.QO
28.C(#).00
iO,LX)O.00
Capltatlon Feb 2026
Clearance of Slte (if requlred. estlm*edl
Major Repairs reserye
losure of P BB120251
,274.00
30,￿)0.00
io.o)o.00
980.48
•t•d Funds:
£65316.53
É68.nL59

BOOKHAM AND EFFINGHAM DISTRicf GUIDES
RECEIPTS AND PAYMETr￿s ACCOUNT
Year Ended 31 Decernber 25
Z024
RECEIPTS
2025
UTrre5trirted
,407.LK)
,148.
3C().
Sub5 to Oistrict
8.433.25
8,433.25
8,648.00
250.00
Sub5 to CHQ
8.64B.LN)
Donations
250.
5E4).80
Interest
933.98
933.98
Mole Valley IPollin8)
Hlre fee over 4 houfs
2,660.00
389.98
2,660.00
389.98
Events
reaths
56.00
56.
losure of 78B
980.48
980.48
2.20
Chubb refund
167.75
C•terin8 Events
2,110.29
Dtficit
£20.196.04
£U.703.69
£8.648.
£22351.69
2024
PAYMENTS
8.442.ClJ
260.Crt)
Annual &Jbs to CHQ
8,648.
8,648.00
Donatlons
47.99
E9uipmefit
Insurance
1,528.93
78.25
1,719.48
1.719.48
Sundrlès
ffts
67.(X)
67.frt)
1,012.50
1,855.CKI
757.51
Rent- HQ
Rent-Effln8ham
Cleani
i.ILK).
1,741.25
1,741.25
632.52
632.52
332.
Chubb
308.59
308.59
1.703.00
1.198.55
2,837.41
82.50
Gardefiln8
Ufjlitles
1.665.53
1.736.86
982.93
1,665.53
1,736.86
982.93
Repalrs & Mairtenaflce
Wreaths
85.
85.50
15.60
Vllla8e Day Events
Mole Valley IIOXI
15.97
15.97
226.
226.00
ufplus
3.392.
3.392.06
20,19&
£13,703.69
£8.648
£22.a51.69

BOOKHAM & EFFINGHAM DISTRItTGUIDES
Investment Accounts
Investment Account l NS&I
Date
Descrfptlon
0110112025
BrouBht Forward
2,664.94
0110112025
2411112025
Interest
Interest
26.72
24.11
2,715.77
2411112025
Transfer to Lloyds
2,715.77
Investment Account 2 NS&I
Oate
DeKrlptlon
0110112025
Brought Forward
31.512.37
0110112025
2511112025
Interest
Interest
315.99
286.02
32.114.38
2511112025
Transfer to Lloyds
32,114.38
Investrnent Account 3 Lloyds Bank190 day notke a¢count)
Date
Descriptlon
2611112025
From Lloyds
35.C(il.IXI
3111212025
Interest
86.47
Carried Forward
35,086.47

UTIIITIES
Electricity
Ga5
Water
R3tes
Garden Waste Bins
740.74
535.63
219.23
97.26
ia4.CKI
£1,736.86
REPAIRS AND MAINTENANCE
80iler serwice
Defibrillator pads
Repairs to doors
Plumbing repairs
Sundries
96.
79.20
275.00
478.80
53.93
£982.93