Trustees’ Annual Report for the period
Period start date 1 January 2020 Period end date 31 December 2020 Charity name: Bookham and Effingham District Guide Association
Charity registration number: 305771
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To support the units to deliver a programme of youth-oriented events and activities from girls of 4 year upwards. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The activities provided by Girlguiding, benefit young people by developing their self-confidence through fun, friendship challenge and adventure we empower them to find their voice, inspiring them to deserve the best in themselves and to make a positive difference in their community |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All are welcomed regardless of personal background, faith, gender or personal circumstances. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
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SORP reference
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| Achievements and Performance | Achievements and Performance | Achievements and Performance |
|---|---|---|
| SORP reference | ||
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | To provide meeting places and to support the leaders of all the Units within the Bookham and Effingham District. Ensuring suitable activities are provided for girls of each age group within the guidelines set by Guiding UK. To promote the education of girls and young women to help them develop emotionally, mentally, physically and spiritually so they can make a positive contribution to their community and the wider world. |
Additional information (optional) You may choose to include further statements where relevant about:
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Total held at 31 Dec 20 is £60,802 of which £6,225 is restricted for camps and money from closed units. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | If the lease was surrendered the huts may need demolishing, cost approx. £20,000. £10,000 for unexpected repairs and maintenance, not planned. £10,000 if all income failed. |
| Amount of reserves held | Para 1.22 | £40,000 |
| Reasons for holding zero reserves |
Para 1.22 | None |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | About to sign a further lease to December 2043 |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other | Gift Aid was claimed up to 31 December 2019. After the financial review this is now being claimed by each unit. |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust dated 22 Sept 1970 and amended by copy of minutes 28 Feb 1985 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable incorporated association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The Division Commissioner appoints the District Commissioner/s for a period of 3 years with an option for a further 2 years. The District Commissioner/s appoint her team. |
Additional information (optional) You may choose to include further statements where relevant about:
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
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Charity name Bookham and Effingham District Guide Association
Other name the charity uses
Registered charity number 305771
Charity’s principal address 15A hale Pit Road, Bookham, Leatherhead, Surrey KT23 4BS
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Names of the charity trustees who manage the charity
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
Andrea Joy Lord District 1 [st] July 2020 Division Commissioner
1 Commissioner
(Joint)
Susan Ann Irons District 1 [st] July 2020 Division Commissioner
2 Commissioner
(Joint)
Sharren Bridges District 1 [st] July 2020 Division Commissioner
3 Commissioner
(Joint)
4 Jenny Bryant Secretary District Commissioners
Roberta Jane Treasurer District Commissioners
5
Wilson
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
R Wilson |
|---|---|
| Roberta Jane Wilson | |
Treasurer |
|
| 25 Oct 21 | |
| 25 Oct 21 |
CHARITY COMMISSION FOR ENGLAND AND WALES | Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the Irusteesl members of On accounts for the year ended 51 7rf Charity no (If any) 3e<77/ Sot out on pages I report to Ihe trustees on my examination of charity I"Ihe Trust") for the year ended 31 Responsibilities and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 I-the Act"). e accounts of the above I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my exarninalion, I have followed the applicable Directions given by the Charity Commission under section 145{5llb) of the Act. I have completed my examination. I confim that no material matters have Come to my attention I "l in ¢onneGlion with the examinats'on which gives me Gause to believe that in. any material respect.. accounting records were not kept in a¢¢ordan¢e with seGlion 130 of the Ad or the accounts do not accord with the accounts'ng records Independent examiner's statement I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. Plea delete th words in the ets if they do not apply. Signod: Dale: Name: Relevanl professional Ll M tr¥gocitrf6 VW 1 ly quallficatlonlsl or body {if any): Address: eop ps i?kJJi Ir( LS ÈM-
Section B Disclosure Only cornplele if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidan for examiners). Give here brief details of any items that the examiner wishes to disclose.