## **Trustees’ Annual Report for the period**
## **Period start date 1 January 2020 Period end date 31 December 2020 Charity name: Bookham and Effingham District Guide Association**
## **Charity registration number: 305771**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To support the units to deliver a
programme of youth-oriented events and
activities from girls of 4 year upwards.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The activities provided by Girlguiding,
benefit young people by developing their
self-confidence through fun, friendship
challenge and adventure we empower
them to find their voice, inspiring them to
deserve the best in themselves and to
make a positive difference in their
community|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All are welcomed regardless of personal
background, faith, gender or personal
circumstances.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
**----- Start of picture text -----**
SORP reference
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|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**|
|---|---|---|
|SORP reference|||
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|To provide meeting places and to support
the leaders of all the Units within the
Bookham and Effingham District. Ensuring
suitable activities are provided for girls of
each age group within the guidelines set by
Guiding UK.
To promote the education of girls and
young women to help them develop
emotionally, mentally, physically and
spiritually so they can make a positive
contribution to their community and the
wider world.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
||||
|Achievements against
objectives set|Para 1.41||
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Total held at 31 Dec 20 is £60,802 of which
£6,225 is restricted for camps and money
from closed units.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|If the lease was surrendered the huts may
need demolishing, cost approx. £20,000.
£10,000 for unexpected repairs and
maintenance, not planned. £10,000 if all
income failed.|
|Amount of reserves held|Para 1.22|£40,000|
|Reasons for holding zero
reserves|Para 1.22|None|
|Details of fund materially in
deficit|Para 1.24|None|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|About to sign a further lease to December
2043|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47||
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other||Gift Aid was claimed up to 31 December
2019. After the financial review this is now
being claimed by each unit.|
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Trust dated 22 Sept 1970 and amended by
copy of minutes 28 Feb 1985|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable incorporated association|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The Division Commissioner appoints the
District Commissioner/s for a period of 3
years with an option for a further 2 years.
The District Commissioner/s appoint her
team.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
||||
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51||
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
**----- Start of picture text -----**
Charity name Bookham and Effingham District Guide Association
Other name the charity uses
Registered charity number 305771
Charity’s principal address 15A hale Pit Road, Bookham, Leatherhead, Surrey KT23 4BS
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
Andrea Joy Lord District 1 [st] July 2020 Division Commissioner
1 Commissioner
(Joint)
Susan Ann Irons District 1 [st] July 2020 Division Commissioner
2 Commissioner
(Joint)
Sharren Bridges District 1 [st] July 2020 Division Commissioner
3 Commissioner
(Joint)
4 Jenny Bryant Secretary District Commissioners
Roberta Jane Treasurer District Commissioners
5
Wilson
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
– Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
## **The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|R Wilson|
|---|---|
||Roberta Jane Wilson|
||
Treasurer|
||25 Oct 21|
||25 Oct 21|
CHARITY COMMISSION
FOR ENGLAND AND WALES |
Independent examiner's
report on the accounts
Section A
Independent Examiner's Report
Report to the Irusteesl
members of
On accounts for the year
ended
51 7rf
Charity no
(If any)
3e<77/
Sot out on pages
I report to Ihe trustees on my examination of
charity I"Ihe Trust") for the year ended 31
Responsibilities and As the charity trustees of the Trust. you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 I-the Act").
e accounts of the above
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my exarninalion, I
have followed the applicable Directions given by the Charity Commission
under section 145{5llb) of the Act.
I have completed my examination. I confim that no material matters have
Come to my attention I
"l in ¢onneGlion with
the examinats'on which gives me Gause to believe that in. any material
respect..
accounting records were not kept in a¢¢ordan¢e with seGlion 130 of
the Ad or
the accounts do not accord with the accounts'ng records
Independent
examiner's statement
I have no concems and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable
proper understanding of the accounts to be reached.
Plea
delete th
words in the
ets if they do not apply.
Signod:
Dale:
Name:
Relevanl professional Ll M tr¥gocitrf6 VW 1 ly
quallficatlonlsl or body
{if any):
Address:
eop
ps
i?kJJi
Ir( LS ÈM-
Section B
Disclosure
Only cornplele if the examiner needs to highlight matters of concern (see CC32,
Independent examination of charity accounts.. directions and guidan for
examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.