2024-03-31-accounts

1st Frimley Green & Mytchet Scout Group Annual General Meetng of the Group Scout Council on 12th September 2024

ANNUAL REPORT OF THE GROUP TRUSTEE BOARD FOR THE YEAR ENDING 31[st] MARCH, 2024.

This year saw the Group celebrate its 80[th] anniversary. After almost a year of preparation, a Group Camp took place on 12[th] to 14[th] July. On the Saturday of this weekend, the Group took over the Explore Activity Centre at The Quays and enjoyed a host of activities on both water and land. The weekend ended with the traditional camp fire sing song, making good use of our new camp fire circle. Special thanks go to Sue Hathaway, who led the anniversary planning effort.

Less happily, unexpected difficulties have been thrown up by the Council over the location of the storage containers we are desperately keen to install. Although it had previously been agreed with the Council (when our new fencing was installed and the concrete base laid down), the Council subsequently changed its mind. This has left us in limbo. The hiatus has been exacerbated by the need to install new gates.

As an important piece of good news, however, we can announce that Tim and Claire Maynard are jointly taking up the role of quartermaster. This is a long overdue development and one we are very happy about.

Kristine Simmons, our Board Secretary, will be standing down at the AGM after five years of service. This has been an eventful period and we are grateful to Krissy for all the work she has put in. Needless to say, we need a new Secretary.

The Trustee Board is going through a moment of change at this AGM and the new arrangements that have to be followed will be explained and enacted.

A. J. Moore - Chairman K. Simmons - Secretary D. Cooper - Treasurer

1. Reserves

Sufficient reserves are needed to maintain our building and grounds in working condition and to provide a buffer against fluctuations in income.

2. Risks

The Group is a voluntary organisation run by parents and friends of the Group for the benefit of children. It will only continue to thrive if a sufficient number of parents accept the responsibilities that membership entails.

3. Objectives

The objectives of the Group are as a unit of the Scout Association. The aim of the Scout Association is to promote the development of young people in achieving their full physical,

intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.

4. Public Benefit

Subscriptions are charged for membership to cover immediate running costs of the Group and these do not unduly restrict membership. The Group follows the principle that no one should be excluded because of their inability to pay membership subscriptions.

Two key principles demonstrate that Scouting's aims are for the public benefit are that through the Scout method young people develop towards their full potential and that there is a clear link between the benefits for young people and the purpose of Scouting. The safety of young people is taken very seriously and the benefits Scouting activities provide far outweigh the risks. Any private benefits from Scouting are incidental, other than to those as a beneficiary.

1st Frimley Green & Mytchett Scout Group Receipts and Payments Account

Year end date

For the year 1[st] April 2023 from

To

31[st] March 2024

Receipts and payments
Receipts	2023/24 Unrestricted funds £ 12,100 - 5,682 6,418 3,751 - 2,756 235 13,159 14,293 - 14,293 22 - 547 - - 568 8,284 - 8,284 - - - - - 11,429 47,734 - 47,734	2022/23 Unrestricted funds £
Donations, legacies and similar income
Membership subscriptions	12,100	12,625
Less:Membership subscriptions paid on to District	- 5,682	- 5,925
Net membership subscriptions retained	6,418	6,700
Donations Note 2	3,751	1,509
Legacies	-	-
Gift Aid (Inland Revenue Refund) Note 9	2,756	4,925
Sales of badges, neckers, T-shirts	235	242
Sub total	13,159	13,376
Activities
Events – Camping and Other activities	14,293	16,573
Meetings - Youth programme activities	-	-
Sub total	14,293	16,573
Fund-raising income
Amazon Smile	22	18
EasyFundRaising – Online Purchases	-	16
FG Carnival – Donuts and litter pick	547	405
Jubilee Show	-	180
Charitable Giving	-	44
Sub total	568	663
Grants
Maintenance grant	8,284	-
Other grants - Community Fund (Covid 19)	-	-
Sub total	8,284	-
Investment income
Bank interest	-	-
Building Society interest	-	-
Other investment income	-	-
	-	-
Sub total	-	-
Rental Income of Building Note 3
Sub total	11,429	7,268
Total Gross Income Asset and investment sales, etc. Total receipts
		37,880
		-
	47,734	37,880

Page 1 of 5

1st Frimley Green & Mytchett Scout Group Receipts and Payments Account

Year end date

Year start date

For the year from

1st April 2023 To 31st March 2024

Receipts and payments

2023/24

Unrestricted funds

2022/23

Unrestricted funds

Receipts and payments	2023/24 Unrestricted funds	2022/23 Unrestricted funds
Payments	£ 15,846 997 - 1,972 - 300 158 516 - 19 71 84 1,782 1,940 6,416 1,750 722 333 3,036 602 13,594 50,138 168 - - 168 50,306 1,013 51,319 - 3,585 21,354 17,769	£
Activities
Events – Camping and Other activities	15,846	15,405
Meetings - Youth programme activities	997	816
Admin/Establishment
AGM and trustee expenses (training)	-	-
Cleaning of HQ	1,972	1,712
Donations/Thanks awards	-	26
Rent (Ground Rent)	300	300
Materials & equipment, Engraving	158	279
OSM website fees	516	696
Printing, photocopying, postage	-	31
Purchase of neckers, T-Shirts	19	64
Uniforms	71	49
Web Site (Domain registration & hosting)	84	89
Badge purchases	1,782	1,397
Insurance – HQ and Helper	1,940	1,578
Transport costs	6,416	6,593
Utilities
Energy (Electricity and Gas)	1,750	2,131
Internet	722	215
Water and Sewerage	333	157
HQ Servicing (Boiler,Fire Ext’s, Fire Alarm, HQ Alarm, Waste Pump)	3,036	896
Membership costs (GoCardless & OSM fees on Subs and Events)	602	486
Repairs, Renewals, Maintenance Note 4	13,594	18,924
Sub total	50,138	51,845
Fund-raising expenses
FG Carnival – Donuts and litter pick	168	163
Jubilee Show (all profits passed on to District)	-	180
	-	-
Sub total	168	343
Total Gross Expenditure Asset and investment purchases, etc. Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end
		52,188
		604
		52,792
	- 3,585	- 14,912
	21,354	36,266
	17,769	21,354

Page 2 of 5

Statement of assets and liabilities at the end of the year

31st March 2024

Unrestricted funds

31st March 2023

Unrestricted funds

	£ Note 5 17,657 - - 112 Note 10 17,769 payments account) ok - - - - - - - - - - - Note 6 339,617 Note 7 - Note 8 1,541 - 341,158 - - - - Note 10 3,000 3,000	£ Note 5 17,657 - - 112 Note 10 17,769 payments account) ok - - - - - - - - - - - Note 6 339,617 Note 7 - Note 8 1,541 - 341,158 - - - - Note 10 3,000 3,000	£
Cash funds	Note 5
Bank current accounts		17,657	21,237
The Scout Association Short Term Investment Service		-	-
Investment Account (Virgin charity account)		-	-
Cash/Floats		112	117
(agree balances with receipts and Total cash funds	Note 10	17,769	21,354
	payments account)	ok	ok
Other monetary assets
Tax claim		-	-
Debts due from the County/Area/District/Group		-	-
Insurance claim		-	-
Sub total		-	-
Investment assets
Investment property - detail		-	-
Quoted investments		-	-
Other investments - detail		-	-
Sub total		-	-
Non monetary assets for charity's own use
Badge stock		-	-
Shop stock		-	-
Other stock		-	-
Land and buildings	Note 6	339,617	343,862
Motor vehicles (minibuses and trailer)	Note 7	-	2,845
Scouting equipment, furniture etc	Note 8	1,541	1,359
Other		-	-
Sub total		341,158	348,066
Liabilities
Accounts not yet paid		-	-
Expenses incurred but not invoiced		-	-
Subscriptions not yet paid		-	-
Loan - detail		-	-
Other liabilities	Note 10	3,000	-
Sub total		3,000	-

Contingent liabilities and future obligations

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 2[nd] July 2024 Exec meeting and signed on their behalf by

Signature	Print Name
	Tony Moore - Chairman
	Dave Cooper - Group Treasurer

Page 3 of 5

NOTES TO THE ACCOUNTS

1. These accounts have been audited and approved by Mike Smart on ???? 2024

2. Donations received this year have been:-

1,000 Parents – various 1,751 Shell employee scheme 1,000 Total tal Income from external use of HQ:- Income 210 133 343 420 406 483 Explorers (Surrey Heath District) 330 Walking with Diabetes 30 Music with Mummies 2,885 YPWD 1,130 Use of minibus 1,520 Others – (Note 10 refers to £3000 of this) 3,539 Total sual Repairs and Maintenance payments are: various electrical works 462 Replacement guttering around building 2,742 Final payments for Solar PV and battery storage 9,971 ongoing general maintenance costs 420 Total h funds are distributed as follows: Bank Accounts Subscription Account Lloyds 15,465 Fund Raising Account Lloyds 681 Group Equals 199 Section Equals 1,312 Total at bank 17,657 Cash-in-hand 112 add amounts due.. less current liabilities. -3000 Total FG Carnival (towards 80thB’day celebrations) 1stFrimley Green & Mytchett Guides 1stFrimley Green & Mytchett Rainbows 2ndFrimley Green & Mytchett Brownies 2ndFrimley Green & Mytchett Guides 2ndFrimley Green & Mytchett Rainbows 3rdFrimley Green & Mytchett Brownies
	3,751
	11,429
	13,594
	see Note 10
	14,769

1. Rental Income from external use of HQ:-

2. Unusual Repairs and Maintenance payments are:

3. Cash funds are distributed as follows:

4. Following advice from Scout HQ, the building is not re-valued each year, but is depreciated by 1% from

5. the original cost to build (£424,521) each year – representing 0 value at the end of the lease in 2103 (99 years).

value at end of March 2023	343,862
less depreciation	4,245
value at end of March 2024	339,617
s & trailer- straight line over 5 years
value at end of March 2023	2,845
less depreciation	2,845
value at end of March 2024	0
ems of equipment applied as follows:-
value at end of March 2023	1,359
less depreciation	831
value at end of March 2024	528
add new capital goods purchased	1,013
	1,541

1. Depreciation of minibuses & trailer- straight line over 5 years

2. Depreciation of capital items of equipment applied as follows:-

3. Note that last year’s was a Gift Aid claim for financial years 2020-2021 and 2021-2022

4. Note £3000 of bank funds has been received from Local Guide groups as ‘adavnaced’ rent towards storage container use.

Page 4 of 5

Independent Examiner's Report to the Trustees of the 1" Frimley Green and Mytchett SCOUT GROUP I report on the accounts of the GrouplDistricUCounlylArea for the year ended Which Gomprise the Statement of Financial Activities, the Balance Sheet and related notes set out on pages 14 .31st March 2024 This report is made solely lo the trustees in accordance with Section 145 of the Charities Ad 2011. My work has been undertaken so that I might slate to the charity's trustees those matters l am required to state to them in an Independent Examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the chanty and the charity's trustees for my examination work. Respective responsibilities of Trustees and Examiner The Group'slDistrict's trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)> and that an independent examination is needed. It is my responsibility to: Examine the accounts (under Section 145 of the Charities Act)., To follow the prO￿dureS laid down in the General Directions given by the Charity Commissioners {under Section 14515)(b} of the Charities Act),. and To state whether particular matters have come to my attention. Basis of Independent Examiner's report My examin£lion was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the GrouplDistrict and a comparison of the accounts presented with those records. It also includes consideration of any unusual Items or disclosures in Ihe accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limited to those matters sel out in the statement below. Independent Examlnerfs statement In connection with my examinatlon, no matter has come to my attention (other than that disclosed below").. 1. which gives me reasonable cause to believe thal in, any material respect, the requirements to keep accounting records in accordance with Section 130 of the Charities Act ',and to prepare 8ccounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met, or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if thgy do not apply Qualification.. UM Address.. Date.. LT700006 (1" February 2017)