**1st Frimley Green & Mytchet Scout Group Annual General Meetng of the Group Scout Council on 12th September 2024** ANNUAL REPORT OF THE GROUP TRUSTEE BOARD FOR THE YEAR ENDING 31[st] MARCH, 2024. This year saw the Group celebrate its 80[th] anniversary. After almost a year of preparation, a Group Camp took place on 12[th] to 14[th] July. On the Saturday of this weekend, the Group took over the Explore Activity Centre at The Quays and enjoyed a host of activities on both water and land. The weekend ended with the traditional camp fire sing song, making good use of our new camp fire circle. Special thanks go to Sue Hathaway, who led the anniversary planning effort. Less happily, unexpected difficulties have been thrown up by the Council over the location of the storage containers we are desperately keen to install. Although it had previously been agreed with the Council (when our new fencing was installed and the concrete base laid down), the Council subsequently changed its mind. This has left us in limbo. The hiatus has been exacerbated by the need to install new gates. As an important piece of good news, however, we can announce that Tim and Claire Maynard are jointly taking up the role of quartermaster. This is a long overdue development and one we are very happy about. Kristine Simmons, our Board Secretary, will be standing down at the AGM after five years of service. This has been an eventful period and we are grateful to Krissy for all the work she has put in. Needless to say, we need a new Secretary. The Trustee Board is going through a moment of change at this AGM and the new arrangements that have to be followed will be explained and enacted. A. J. Moore - Chairman K. Simmons - Secretary D. Cooper - Treasurer ## 1. Reserves Sufficient reserves are needed to maintain our building and grounds in working condition and to provide a buffer against fluctuations in income. ## 2. Risks The Group is a voluntary organisation run by parents and friends of the Group for the benefit of children. It will only continue to thrive if a sufficient number of parents accept the responsibilities that membership entails. ## 3. Objectives The objectives of the Group are as a unit of the Scout Association. The aim of the Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. ## 4. Public Benefit Subscriptions are charged for membership to cover immediate running costs of the Group and these do not unduly restrict membership. The Group follows the principle that no one should be excluded because of their inability to pay membership subscriptions. Two key principles demonstrate that Scouting's aims are for the public benefit are that through the Scout method young people develop towards their full potential and that there is a clear link between the benefits for young people and the purpose of Scouting. The safety of young people is taken very seriously and the benefits Scouting activities provide far outweigh the risks. Any private benefits from Scouting are incidental, other than to those as a beneficiary. **1st Frimley Green & Mytchett Scout Group Receipts and Payments Account** Year end date **For the year 1[st] April 2023 from** **To** **31[st] March 2024** |**Receipts and payments**||| |---|---|---| |**Receipts**|**2023/24**
**Unrestricted funds**
**£**
**12,100**
**- 5,682**
**6,418**
**3,751**
**-**
**2,756**
**235**
**13,159**
**14,293**
**-**
**14,293**
**22**
**-**
**547**
**-**
**-**
**568**
**8,284**
**-**
**8,284**
**-**
**-**
**-**
**-**
**-**
**11,429**
**47,734**
**-**
**47,734**|**2022/23**
**Unrestricted funds**
**£**| |**Donations, legacies and similar income**||| |Membership subscriptions|**12,100**|**12,625**| |Less:Membership subscriptions paid on to District|**- 5,682**|**- 5,925**| |Net membership subscriptions retained|**6,418**|**6,700**| |||| |Donations
Note 2|**3,751**|**1,509**| |Legacies|**-**|**-**| |Gift Aid (Inland Revenue Refund)
Note 9|**2,756**|**4,925**| |Sales of badges, neckers, T-shirts|**235**|**242**| |**Sub total**|**13,159**|**13,376**| |||| |**Activities**||| |Events – Camping and Other activities|**14,293**|**16,573**| |Meetings - Youth programme activities|**-**|**-**| |**Sub total**|**14,293**|**16,573**| |||| |**Fund-raising income**||| |Amazon Smile|**22**|**18**| |EasyFundRaising – Online Purchases|**-**|**16**| |FG Carnival – Donuts and litter pick|**547**|**405**| |Jubilee Show|**-**|**180**| |Charitable Giving|**-**|**44**| |**Sub total**|**568**|**663**| |||| |**Grants**||| |Maintenance grant|**8,284**|**-**| |Other grants - Community Fund (Covid 19)|**-**|**-**| |**Sub total**|**8,284**|**-**| |**Investment income**||| |Bank interest|**-**|**-**| |Building Society interest|**-**|**-**| |Other investment income|**-**|**-**| ||**-**|**-**| |**Sub total**|**-**|**-**| |**Rental Income of Building**
Note 3||| |**Sub total**|**11,429**|**7,268**| |**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**||| |||**37,880**| |||| |||**-**| |||| ||**47,734**|**37,880**| Page 1 of 5 **1st Frimley Green & Mytchett Scout Group Receipts and Payments Account** Year end date Year start date ## **For the year from** **1st April 2023 To 31st March 2024** ## **Receipts and payments** ## **2023/24** **Unrestricted funds** **2022/23** **Unrestricted funds** |**Receipts and payments**|**2023/24**
**Unrestricted funds**|**2022/23**
**Unrestricted funds**| |---|---|---| |**Payments**|**£**
**15,846**
**997**
**-**
**1,972**
**-**
**300**
**158**
**516**
**-**
**19**
**71**
**84**
**1,782**
**1,940**
**6,416**
**1,750**
**722**
**333**
**3,036**
**602**
**13,594**
**50,138**
**168**
**-**
**-**
**168**
**50,306**
**1,013**
**51,319**
**- 3,585**
**21,354**
**17,769**|**£**| |**Activities**||| |Events – Camping and Other activities|**15,846**|**15,405**| |Meetings - Youth programme activities|**997**|**816**| |**Admin/Establishment**||| |AGM and trustee expenses (training)|**-**|**-**| |Cleaning of HQ|**1,972**|**1,712**| |Donations/Thanks awards|**-**|**26**| |Rent (Ground Rent)|**300**|**300**| |Materials & equipment, Engraving|**158**|**279**| |OSM website fees|**516**|**696**| |Printing, photocopying, postage|**-**|**31**| |Purchase of neckers, T-Shirts|**19**|**64**| |Uniforms|**71**|**49**| |Web Site (Domain registration & hosting)|**84**|**89**| |**Badge purchases**|**1,782**|**1,397**| |**Insurance – HQ and Helper**|**1,940**|**1,578**| |**Transport costs**|**6,416**|**6,593**| |**Utilities**||| |Energy (Electricity and Gas)|**1,750**|**2,131**| |Internet|**722**|**215**| |Water and Sewerage|**333**|**157**| |**HQ Servicing (Boiler,Fire Ext’s, Fire Alarm, HQ Alarm, Waste Pump)**|**3,036**|**896**| |**Membership costs (GoCardless & OSM fees on Subs and Events)**|**602**|**486**| |**Repairs, Renewals, Maintenance**
Note 4|**13,594**|**18,924**| |**Sub total**|**50,138**|**51,845**| |**Fund-raising expenses**||| |FG Carnival – Donuts and litter pick|**168**|**163**| |Jubilee Show (all profits passed on to District)|**-**|**180**| ||**-**|**-**| |**Sub total**|**168**|**343**| |**_Total Gross Expenditure_**
**Asset and investment purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**Cash funds last year end**
**_Cash funds this year end_**||| |||**52,188**| |||| |||**604**| |||| |||**52,792**| |||| ||**- 3,585**|**- 14,912**| ||**21,354**|**36,266**| ||**17,769**|**21,354**| Page 2 of 5 ## **Statement of assets and liabilities at the end of the year** **31st March 2024** ## **Unrestricted funds** ## **31st March 2023** ## **Unrestricted funds** ||**£**
Note 5
**17,657**
**-**
**-**
**112**
Note 10
**17,769**
payments account)
**ok**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Note 6
**339,617**
Note 7
**-**
Note 8
**1,541**
**-**
**341,158**
**-**
**-**
**-**
**-**
Note 10
**3,000**
**3,000**|**£**
Note 5
**17,657**
**-**
**-**
**112**
Note 10
**17,769**
payments account)
**ok**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Note 6
**339,617**
Note 7
**-**
Note 8
**1,541**
**-**
**341,158**
**-**
**-**
**-**
**-**
Note 10
**3,000**
**3,000**|**£**| |---|---|---|---| |**Cash funds**|Note 5||| |Bank current accounts||**17,657**|**21,237**| |The Scout Association Short Term Investment Service||**-**|**-**| |Investment Account (Virgin charity account)||**-**|**-**| |Cash/Floats||**112**|**117**| |(agree balances with receipts and
**Total cash funds**|Note 10|**17,769**|**21,354**| ||payments account)|**ok**|**ok**| |**Other monetary assets**|||| |Tax claim||**-**|**-**| |Debts due from the County/Area/District/Group||**-**|**-**| |Insurance claim||**-**|**-**| |**Sub total**||**-**|**-**| |**Investment assets**|||| |Investment property - detail||**-**|**-**| |Quoted investments||**-**|**-**| |Other investments - detail||**-**|**-**| |**Sub total**||**-**|**-**| |**Non monetary assets for charity's own use**|||| |Badge stock||**-**|**-**| |Shop stock||**-**|**-**| |Other stock||**-**|**-**| |Land and buildings|Note 6|**339,617**|**343,862**| |Motor vehicles (minibuses and trailer)|Note 7|**-**|**2,845**| |Scouting equipment, furniture etc|Note 8|**1,541**|**1,359**| |Other||**-**|**-**| |**Sub total**||**341,158**|**348,066**| |**Liabilities**|||| |Accounts not yet paid||**-**|**-**| |Expenses incurred but not invoiced||**-**|**-**| |Subscriptions not yet paid||**-**|**-**| |Loan - detail||**-**|**-**| |Other liabilities|Note 10|**3,000**|**-**| |**Sub total**||**3,000**|**-**| ## **Contingent liabilities and future obligations** **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 2[nd] July 2024 Exec meeting and signed on their behalf by** |Signature|Print Name| |---|---| ||Tony Moore - Chairman| ||Dave Cooper - Group Treasurer| Page 3 of 5 ## **NOTES TO THE ACCOUNTS** 1. These accounts have been audited and approved by Mike Smart on ???? 2024 2. Donations received this year have been:- |1,000
Parents – various
1,751
Shell employee scheme
1,000
Total
tal Income from external use of HQ:-
Income
210
133
343
420
406
483
Explorers (Surrey Heath District)
330
Walking with Diabetes
30
Music with Mummies
2,885
YPWD
1,130
Use of minibus
1,520
Others – (Note 10 refers to £3000 of this)
3,539
Total
sual Repairs and Maintenance payments are:
various electrical works
462
Replacement guttering around building
2,742
Final payments for Solar PV and battery storage
9,971
ongoing general maintenance costs
420
Total
h funds are distributed as follows:
Bank Accounts Subscription Account Lloyds
15,465
Fund Raising Account Lloyds
681
Group Equals
199
Section Equals
1,312
**Total at bank**
17,657
**Cash-in-hand**
112
add amounts due..
less current liabilities.
-3000
**Total**
FG Carnival (towards 80thB’day celebrations)
1stFrimley Green & Mytchett Guides
1stFrimley Green & Mytchett Rainbows
2ndFrimley Green & Mytchett Brownies
2ndFrimley Green & Mytchett Guides
2ndFrimley Green & Mytchett Rainbows
3rdFrimley Green & Mytchett Brownies|| |---|---| ||3,751| ||| ||11,429| ||| ||13,594| ||see Note 10| ||14,769| 3. Rental Income from external use of HQ:- 4. Unusual Repairs and Maintenance payments are: 5. Cash funds are distributed as follows: 6. Following advice from Scout HQ, the building is not re-valued each year, but is depreciated by 1% from - the original cost to build (£424,521) each year – representing 0 value at the end of the lease in 2103 (99 years). |value at end of March 2023|343,862| |---|---| |less depreciation|4,245| |value at end of March 2024|339,617| |s & trailer- straight line over 5 years|| |value at end of March 2023|2,845| |less depreciation|2,845| |value at end of March 2024|0| |ems of equipment applied as follows:-|| |value at end of March 2023|1,359| |less depreciation|831| |value at end of March 2024|528| |add new capital goods purchased|1,013| ||1,541| 7. Depreciation of minibuses & trailer- straight line over 5 years 8. Depreciation of capital items of equipment applied as follows:- 9. Note that last year’s was a Gift Aid claim for financial years 2020-2021 and 2021-2022 10. Note £3000 of bank funds has been received from Local Guide groups as ‘adavnaced’ rent towards storage container use. Page 4 of 5 Independent Examiner's Report to the Trustees of the 1" Frimley Green and Mytchett SCOUT GROUP I report on the accounts of the GrouplDistricUCounlylArea for the year ended Which Gomprise the Statement of Financial Activities, the Balance Sheet and related notes set out on pages 14 .31st March 2024 This report is made solely lo the trustees in accordance with Section 145 of the Charities Ad 2011. My work has been undertaken so that I might slate to the charity's trustees those matters l am required to state to them in an Independent Examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the chanty and the charity's trustees for my examination work. Respective responsibilities of Trustees and Examiner The Group'slDistrict's trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)> and that an independent examination is needed. It is my responsibility to: Examine the accounts (under Section 145 of the Charities Act)., To follow the prO￿dureS laid down in the General Directions given by the Charity Commissioners {under Section 14515)(b} of the Charities Act),. and To state whether particular matters have come to my attention. Basis of Independent Examiner's report My examin£lion was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the GrouplDistrict and a comparison of the accounts presented with those records. It also includes consideration of any unusual Items or disclosures in Ihe accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limited to those matters sel out in the statement below. Independent Examlnerfs statement In connection with my examinatlon, no matter has come to my attention (other than that disclosed below").. 1. which gives me reasonable cause to believe thal in, any material respect, the requirements to keep accounting records in accordance with Section 130 of the Charities Act ',and to prepare 8ccounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met, or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if thgy do not apply Qualification.. UM Address.. Date.. LT700006 (1" February 2017)