Sudbury District Scout Council (Charity no. 305681) Receipts and Payments Account
| Receipts and Payments Account | |||
|---|---|---|---|
| Year start date Year end date 01/04/24 To 31/03/25 Unrestricted funds Unrestricted funds |
|||
| For the year from | 01/04/24 | To | 31/03/25 |
| District | Unrestricted funds |
||
| Receipts and Payments | |||
| Receipts | 2024/25 | 2023/24 42586 0 403 42989 846 846 0 3594 300 3894 358 335 693 291 291 48713 0 48713 |
|
| Donations, legacies and similar income | |||
| Membershipsubscriptions | |||
| Subscriptions received | 37400 | 42586 | |
| Plus Refund received from Countyforpreviousyear | 409 | 0 | |
| Donations | 335 | 403 | |
| 38144 | 42989 | ||
| Grants | |||
| Othergrants | 616 | 846 | |
| 616 | 846 | ||
| Activities(gross) | |||
| Beavers Events | 130 | 0 | |
| Cub Events | 4105 | 3594 | |
| Water Activities | 360 | 300 | |
| 4595 | 3894 | ||
| Other Income | |||
| Badge Sales | 385 | 358 | |
| Closed GroupFunds | 746 | 335 | |
| 1131 | 693 | ||
| Investment Income | |||
| Bank interest | 329 | 291 | |
| 329 | 291 | ||
| Total Gross Income Asset and Investment Sales, etc. Total Receipts |
|||
| 44816 | 48713 |
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Sudbury District Scout Council (Charity no. 305681) Receipts and Payments account
| Receipts and Payments | |||
|---|---|---|---|
| Payments | 2024/25 0 50 3000 25 327 0 264 415 0 99 125 36 437 340 5118 |
2023/24 39722 180 1703 25 320 56 190 366 36 0 0 0 134 313 43044 0 4130 0 701 4831 47875 0 47875 838 30460 31298 |
|
| Charitable Payments | |||
| Subscriptionspaid to County | 0 | 39722 | |
| Adult support and training | 50 | 180 | |
| Donations Out | 3000 | 1703 | |
| Rent | 25 | 25 | |
| Insurance | 327 | 320 | |
| Postage | 0 | 56 | |
| Mileage Expenses | 264 | 190 | |
| Repairs and Renewals | 415 | 366 | |
| Printingandphotocopying | 0 | 36 | |
| AGM and trustee expenses | 99 | 0 | |
| MeetingExpenses | 125 | 0 | |
| Squirrel Expenses | 36 | 0 | |
| Badge Purchases | 437 | 134 | |
| Audit & AccountancyFees | 340 | 313 | |
| 5118 | 43044 | ||
| Activities Expenses | |||
| Beaver Expenses | 276 | 0 | |
| Cub Expenses | 2923 | 4130 | |
| Water Activities Expenses | 1045 | 0 | |
| St George's Day | 450 | 701 | |
| 4695 | 4831 | ||
| Total Gross Expenditure Asset and Investment Purchases, etc. Total Payments (See Note 3) Net of Receipts/(Payments) Cash Funds last year end Cash Funds this year end |
|||
| 35003 | 838 | ||
| 31299 | 30460 | ||
| 66302 | 31298 |
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Sudbury District Scout Council (Charity no. 305681)
| Sudbury District Scout Council(Charity no. 305681) | Sudbury District Scout Council(Charity no. 305681) | Sudbury District Scout Council(Charity no. 305681) | Sudbury District Scout Council(Charity no. 305681) |
|---|---|---|---|
| Year start date Year end date |
|||
| For the year from | 01/04/24 | T o |
31/03/25 |
| Statement of Assets and Liabilities at the end of the year | Statement of Assets and Liabilities at the end of the year | Statement of Assets and Liabilities at the end of the year | Statement of Assets and Liabilities at the end of the year |
|---|---|---|---|
| 2024/25 Cash Funds Bank current account 57504 Bank deposit account 8798 Cash 0 Total Cash Funds 66302 Other Monetary Assets Debts - MembershipSubscriptions due from the Groups 8064 8064 Non Monetary Assets for charity's own use Land and buildings 7000 Scoutingequipment,furniture etc 4235 11235 Liabilities MembershipSubscriptions due to Countynotyetpaid (41769) Loan - detail 0 Other liabilities 0 (41769) |
2023/24 22629 8669 31298 0 0 7000 4235 11235 0 0 0 0 42533 |
||
| Total Net Assets | 43832 | 42533 |
District Sections
| Receipts and Payments Total Receipts Total Payments Net of Receipts/(Payments) Cash Funds lastyear end Cash Funds thisyear end |
2024/25 Unrestricted funds Quay Explorers 4890 5130 (240) 4609 4369 |
2024/25 Unrestricted funds Stour Valley Explorers 3603 3485 118 # 2926 3044 # |
2024/25 Unrestricted funds Water Activities |
|---|---|---|---|
| Total Receipts | 4890 | 3603 | 1169 |
| Total Payments | 5130 | 3485 | 937 |
| Net of Receipts/(Payments) | (240) | **118 ** | 232 |
| Cash Funds lastyear end | 4609 | 2926 | 2136 |
| Cash Funds thisyear end | 4369 | **3044 ** | 2368 |
Statement of Assets and Liabilities at the end of the year
Cash Funds
| Cash Funds | ||||||
|---|---|---|---|---|---|---|
| Bank current account | 4369 | 2749 | 2368 | |||
| Bank deposit account | ||||||
| Cash | 295 | |||||
| Building society account | ||||||
| Total Cash Funds | 4369 | 3044 | 2368 | |||
| Non Monetary Assets for charity's own use | ||||||
| Badge stock | ||||||
| Shop stock | ||||||
| Other stock | ||||||
| Land and buildings | ||||||
| Motor vehicles | ||||||
| Scouting equipment, furniture etc | 1000 | 2134 |
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| Liabilities Loan - detail Other liabilities |
1000 | 1000 | 1000 | 1000 | 2134 |
|---|---|---|---|---|---|
| 0 | 0 | 0 | |||
| Total Net Assets | 5369 | 3044 | 4502 |
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 11th December 2025 and signed on their behalf by
| Signature | Signature | Signature | Print Name |
|---|---|---|---|
| Chair | |||
| Treasurer |
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Financial Statements for the Year Ended 31 March 2025 for Sudbu District Scout Council
Sudbu District Scoul Council Conlenls of the Financial Statemen15 for the Year Ended 31 March 2025 Page General Inforniation Accountants, Report Client Approval Certificate Trading and Profit and L055 Account Balance Sheet Notes 10 the Financial Slalemenls
Sudbu District Scout Council General Infonnation for the Year Ended 31 March 2025 PROPRIETOR: Sudbury District Scout Council ADDRESS: clo Mr B Mayles 22 Corporal Lilie Close Sudbury Suffolk COIO 2TL ACCOUNTANTS: Xeinadin Sudbury Suffolk Court 9 Church Field Road Chilton Industrial Estate Sudbury Suffolk COIO 2YA Page I
Unaudited Financial Statements for the Year Ended 31 March 2025 Accountants, Re ortto Sudbu District Scout Council In accordance wilh our terms of engagiemenl we have prepared for your approval the financial statements of Sudbury District Scout Council for the year ended 31 March 2025 on pages four lo six from th¢ accounting records and from inforniation and explanations you have given us. This report is Inade solely lo you in accordance with our temis of engagemenl. Our work has been undertaken sol¢ly to prepare for your approval the financial statements of Sudbury District Scout Council and State those matters that we have agreed to stale to you in this report. To the fullest exlent permitted by law, we do not accepl or assume responsibility to anyone other than you for our work or for this report. You have approved the financial statements for the year ended 31 March 2025 and have acknowledged your responsibility for them, for the appropriateness of the financial reporting framework adopted and for providing all information and explanations necessary for their compilation. We have not verified the accuracy or completeness of the accounting records or inforniation and explanations you have given us and we do not, therefore, express any opinion on the financial siaiements. Xeinadin Sudbury Suffolk Court 9 Church Field Road Chilion Industrial Esiaie Sudbury Suffolk COIO 2YA Date.. Page 2
Unaudited Financial Statements for the Year Ended 31 March 2025 Sudbu District Scout Council Clieni A roval Certificale In accordance with the temis of engagement of Xeinadin Sudbury, l approve the financial statements for the year ended 31 March 2025 which comprise the Trading and Profit and Loss Account, the Balance Sheet and the related notes. acknowledge my responsibility for the financial statements, including the appropriateness of the accounting basis a5 set out in note l. and for providing Xeinadin Sudbury with all infomiation and explanations necessary for their compilation. es Dale.. Page 3
Sudbu District Scout Council Tradin and Profit and Loss Accouni for the Year Ended 31 March 2025 31.3.25 31.3.24 Income Membership fees Membership refunds- County Beaver activities Cubs activities Church collections Donations Badge5 District events Waier activities 45.464 42,150 436 130 4,105 3.594 103 300 382 846 300 335 361 616 360 51.371 48.111 Cost of sales other direct costs 120 CROSS PROFIT 51,251 48.111 Other income Closed group funds Deposit account interest 746 329 335 291 1.075 626 52.326 48.737 Expendilure Rent Insurance Postage Siationery Mileage Badbyes Train in St Georges day Donations paid Subs to HQ Subs refund5 Cubs activities Beaver activities IT, admin and meetings Depreciation of tangible fixed assets Plant and machinery District AGM expenses SquIe7 expenses Subscriptions Water activities 25 327 25 320 56 36 163 134 180 701 1.703 39,284 438 4,130 263 437 50 450 3,000 41.360 2,923 276 124 339 298 99 36 340 1.045 387 51,053 1,273 841 L05s on disposal of fixed assels Plant and machinery 472 NET PROFIT 801 841 Page 4
Sudbu District Scout Council Balance Sheet 31 March 2025 31.3.25 31.3.24 Notes FIXED ASSETS Tangible assets 3,374 3.848 CURRENT ASSETS Trade debtor5 Bank- Explorers Bank- Cubs Bank - Scouts Bank- Barclays Current Account Bank - Beavers Bank - Barclays Premium Account Bank - Jamboree & Inclusion Bank - Reserved Funds 8,064 720 2,823 472 43,922 1.276 8,798 7,542 749 24 710 2,252 458 7,249 1,531 8,669 2,847 74.i66 31.322 CURRENT LIABILITIES Trade creditors 41,769 32,597 31,322 NET ASSETS 35,971 35.170 FINANCED BY RESERVES AND FUNDS Reserves Reslricled reserves 35,222 749 27,588 7.582 35,971 Page 5
Sudbu District Scout Council Notes to the Financial Statements for the Year Ended 31 March 2025 ACCOUNTING POLICIES Basis of preparing the financial statements The financial slatemenls have been compiled on a basis which enables profits to be calculated in accordance with generally accepted accounting practice and which provides sufficient and relevant infomation to enable the completion of a tax return. TANGIBLE FIXED ASSETS Plant and machinery COST At l April 2024 Additions Disposals 4,998 295 504) At 31 March 2025 4.789 DEPRECIATION At l April 2024 Charge for year Eliminated on disposal 1,150 297 Al 31 March 2025 NET BOOK VALUE Al 31 March 2025 3,374 Al 31 March 2024 3,848 DISTRICT FUNDS Other Funds Re51ricied Reserves 65,553 749 At 31 March 2025 66,302 RESERVES At l April 2024 Profit/(loss) for the year Prior year adjustment 35,170 801 At 31 March 2025 35.971 Page 6
Sudbuty District Scouts AGM 2025 At Haverhill Scouts and Guides HQ Colne Valley Road Havethill CB9 8DT On Ftiday 18th July 19.30 for a 19.45 Start Scouts Sudbury District
SUDBURY DISTRicf SCOUT COUNCIL Annual General Meeting Minutes of the Dlstrict AGM held on Thursday July 18th, 2024 19.45, at Bradfield Campsite l. Introductlon and Welcome: Vlnconi ouattruccfi look Ihe Chalr and welcomed attencfees Includlng Sudburu Mayor Ow8n and Kellh (County) HaverhiLL Scouts and Guide HQ - 18th JULY 2025 - 19.30 for 19.45 start 2. Attendance and Apologlos Llsi aitached AGENDA 3, Govemance Toplcs Introduction and weLcome a) The MlnLrteg of the AGM on 13VI July 2023 were aoreed and accepted by a shthv of h{d5 b) Adopt the model constltullon from Pollry organlsaUon and Rules. Agreed by stW ol hd3 c) Noie th8 D15trkrg flnandal year as 1st Aprll to 31st Murch. ApoLogies for absence Governance topics a) Approve the minutes of the Annual GeneraL Meeting heLd on 18th JULY 2024 b) Adopt the modeL constitution from Policy, Organisation and Rules c) N.ote the Distritt's finan-ciaL iie-ar of 1st ApriL to 31st March d) Approve appointed and community members of the District Scout CounciL e) Agree the number of members that may be appointed to the Trustee Board as16 fj Agree the quorum for future meetings of the District Scout CounciL (excLuding AGM) Review of the previous year The District Lead VoLunteer's revrew of Scouts in the Sudbury District Receive and consider the annuaL report of the District Trustee Board, including the annuaL Statement of the Accounts d) No communty members to approve e) Agree the number of members Ihai mayb8 elected to the TrUe85 8Darcl ag 20. Chalr explajned that this Is hlgher than recommended by POR but they are 8 valued team and currènt mernbershlp will b8 revlewed prlorio th8 next AGM to raduca thls If posslble - Seconder Charnn Southgaie, Agreed by show of hands fj Dlgtrlct Scouts Councll agree the quorum for each of the Dlstrlci scout Councll moetlngs Oncludlno thls AGM) as 5% tsf the ellgible members or 8 (whichever Is the greater). Disirlct Tru8? 80ard m08tlngs or 8uDcommirtoos as 30% or 3 (whlchever Is the greazeo - Se¢¢nder Alan Cummln9. approved by shcnv ot hanc18 4. R8vl8w af the prevlous year. Th8 L8aa volunteor (DC) ext8nded her thank810 th• Dlsirlct T8anvD1wt ExeclLgauerglACtfvIry Team. Th• Dlstrla Lead voluffleerlDkn commlssloners report, Chalrs report and Secllon reports are wfthln the AGM boaklét. The Dlsrrlci Lead voluntoer also sraied that tt had ba•n a vary bugy year ancl Ihai she was partkularty proud of the St Georgeg parado and of tho HaV8th111 new bulld. Althougll noi In th19 yw's roport she wanted 10 mentk)n the tremendous fvnd-ralsing evem by I. Long Mefford, abselllng from tha I¢>r ol Hoty Trlnlty Church In Long Memord wblcn ralsed £16,000 for the church. Thanks Ivere gfven 10 Lynda Badger the chlet organlser. Shè s0 gave her thanks to all th• leaders In the Dlstria for all lh8 work Ihey clo for young people. b) TO recelve and consider the Annual Repon of the Dlstrkt Trust6e3 board Includlng Ihe Annual Siaiomoni ol Accoun Bryan Mayles (the treasurer) gave an explana[n and a brlef over vlew OT lh8 accounts - deiaiis In AGM l)ooklot S. Maklng Appolntmants - Vlncent Quattruccl handed next rtem to Dirt Lead Volunteer lo chalr Making appointments Appoint the District Chair Appointthe District Treasurer Appoint members of the District Trustee Board - and weLcome interest for new members a) To approva the Dlstrlct Lead volUnerS nominatlon for tn8 Dlsirlct Chalr: Vlncent ouallruccl. App.rovèd by show ol handg- Charmaln Southgate handed chalr of meetlng back 10 Vlnceni Quartruccl b) Bryan Mayles agreed to contlnue as dlstrkt treasurer. APPn)V8cI c) appoliit members of Dlstrict Tn Board- Jan Jennlngs, Jénny Mullan MBE, Rlchard Cullmg, Alan Cummlns, Graham sfflh, John Wseman. Jenny O'Rellty~Turner, Julbe penney, Cathy Challlg, Cltrf Dark, C&rotyn Spraogon Gor(Jon Edgar, Bryan Mayles, Clalrn Sutton and Paul Rambne3 Reappoint District President andlor Vice Presidents Appointthe Scrutineer Nominate representatives of the District Scout CounciL to represent the District on the County Scout Council Welcoming address from Steve CridLand on behaLf of himself and Richard Cutting (absent), the incoming District Lead VoLunteers d) R8•appolnt Dlstrkt Pcesldent John Mullan and Vlce-PresklOm; Brlan Clampln and to appolnt Gordon Edgar as a vlco prasldent. Agreed 8) Treasurei conflmRd Passmor8 8k9 to contlnue as ScrLllln8er D Chalrman southgate nomlnaied to represent tho Dlsvlct Scout Councll on the CounTy Scoui Councll 6 Closlng remarks Thanks to the Sudbury Mayor for allonrjlno ana Ihanks to overyone pregent for enswrfng another safa 8nd successful year ol Scoutlng. Meetlng was then offlclalty closed and floor handed to Charrrialn Souihgaie for pog AGNI presentailons John Wseman and Jenny Mullan were presonied Ivlih gllts from the dlsirlci as a thank you for tholr SLITvlce Aivat(Is Closing remarks and opportunity for comments from County representative Presentstions Paul Rernblan, John Mull&n and Jenny Mullan were presenied whh Ihe County award for good servlce, Keth Barbel ftom suffo county Scouts thanked tho DC and her ieams for pushinu the Dlstrkt foTvMrd. Vlncent ouattrucd InviiL¥J gUeS to partake ot tho pmvlded refreshments Refreshments
SUDBURY DISTRicf LEAD VOLUNTEER REPORT 2025 Scouts Scouts Well, here l am wrltlng my last report as Sudbury's now Dlstrlrt Lead Volunteer after 13 years as Deputy and then DC, l am so proud to have been your Distrlct Commlssloner. So much has happened In the last year, a year ago I touched on our focus on recrultment and l am dellghted to report that we opened the D15trlct's second Squlrrel Drey at 3 Sudbury last night, my sincere thanks to Caroyln, Stephen, Carlene and Julle, who made thls posslble and I know all the new leaders are really exclted to stsrt thelr Scoutlng Journey. Sudbury District District Chairmans Report I must mentlon the Sponsored Absell down Long Melford Tower, after ralsln8 around £16k last May to help ralse money for the Church, we took to the Tower once agaln In October to rdlse well needed funds for many Scoutlng projects around Sufft)Ik and Essex, well done to those who braved the very long dropi Includln8 myself, even th Flul It's hard to believe it, but I've now had the dlstlnct prlvllege of serving as Sudbury District Chairman for over seven years. I'd antlcipated this might be my final report, but it seems you're stuck with me for a bit longer! It has truly been an honour to get to know so many of you dedlcated volunteers involved In Scoutlng and to wltness flrsthand the Incredlble programs you deliver. The past twelve months have brought signlflcant changes, and it's clear that the pace of evolutlon Isnl slowlng down. I want to extend a special thank you to Charmaln, who I've had the honor of working alongside throughout my entire tlme in Scoutlng. Her dedicatlon and the remarkable work she's done have been truty inspirlng. I'ii always be grateful to her for Introducing me to thls wonderful Scouting family. While it's sad to see Charmaln step down from her Dlstrlct role, I'm genulnely excited to now be working wlth our new Dlstrict Lead Volunteers, Richard and Steve. I've already enjoyed hearing some of their exciting ideas for driving the Distrlct forward, ensuring our continued growth and success. 12 The hlghllght of the year Is our St George's Day Parade and another fantastlc turnout, however, thls year dld not qulte 80 accordlng to planl After 8 detour up the slde of the green, slngle flle half way through, even the Band had to Dlsbandl Myself shuttlng the road we carrled on regardless, as all great Scouts dol Rev Matthew, dldn't dlsappolnt and a few 8Ot sllghtly wetl Great Teamworkl Many Congratulatlons to Nod on hls 50 years, servlce and those recelvlng awards. Over the past year, I've been fortunate enough to vlslt many Groups within the District, and Ie always been met with such a warm welcome. l even had the Invaluable experience of joining a Scout section camp, whlch provided a firsthand look at the Immense efft)rt that goes Into organlslng these regular events. These vislts have offered fantastic opportunities to witness how Groups operate and to meet many of the wonderful people who make it all happen. I have been very commltted to the new HQ Project at Haverhlll over the last 10 years. On the 17th May we had the GTrnd openln8 wlth our very own Chlef Scout, Dwayne Flelds, what an honorl Thank you to everyone on the HQ Commlttee, New HQ Bulld Team and Stuart and Abl. I would Just Ilke to thank the Dlstrlct Team, Trustee 8oard, SPLAT, Cllmblng Team, GLV'S and Leaders you are all truly amazln& remember you Bre all Just ordlnary people doln8 extraordlnary thln8S. I slnorely wlsh Rlchard and Steve all the best In thelr new roles as Sudbur¢s DLV'S and I hope they enjoy It as much as I have. See you all soon Charmaln Vincent Quattrucci (Vince) Sudbury District Scouts Chairman 91
Page deliber&ely lett blank IDf nol85 - belleva th11 you vilttl Paoe dellberat* left blank for noles - believe th&11 you wml
Squirrels In my new role as Team Leader for Growth and development, I have advertised possible interest for a Squlrrel Drey at Sudbury HQ, there is a demand for a drey in this area as shown on the census. After a brief conversation with Cathy and Steve at Sudbury, and checking out availability of HQ a group of us are currently running a trial for four weeks on Thursdays, 4.30 until 5.30 at Sudbury HQ. two successful weeks so far, and two volunteers to help/get Involved. 18 childrenl Of course we need more to slgn up and a commltment for regular helpers as well. So at the end of four weeks we wlll have a th parent night hopefully. Charmain on recruitment. I've pencilled in 5 June as "9 May is district Zoom. Sudbury District Cub Scouts Annual Report It's been a relatively quiet year for the Sudbury District Cubs, with only one major event taking place. Despite this, the year's highlight-a camp held at HalloWtreproVed to be a memorable experience for all involved, even in the face of challenging weather conditions. The camp offered Cubs the opportunity to engage in traditional Scouting activities such as pioneering, tent camping, and enjoying a classic campfire. In addition to these core experiences, the Cubs took part in a variety of fun and adventurous activities including grass sledging, go-karting, and air rifle shooting. There was also an element of the extraordinary at the camp, as the Cubs explored magic and circus skills. This culminated in an impressive magic show and a stunning display of circus performances, which were greatly enjoyed by everyone. We would like to extend our sincere thanks to all who attended and supported the event, helping to make it a success despite the weather. A special note of thanks goes to Charmain for her dedicated support over the past ten years, her contributions have been deeply valued, we now look forward with anticipation to what the future holds under the guidance of the new District Leadership Volunteers (DLVS). Julie Penney has helped with keys and access. Carlene is coming onto the District Team to support, and we've had a flres/smoores night already with her guldance and knowledge as a forest school tralned leader. Myself, Steve and Charmaln have also been In attendance. There has been a need for me to spend some money to run the nights, for which Bryan has relmbursed so far. I've recently ordered a parachute as well which will belong to Sudbury Distrlct. (Charmain approved). Funding- l am part way through organlzing my normal wheelbarrow raffle at the Long Melford fete in July. Bottles needed please. A wheelbarrow has been promised. This wlll go into a District Growth/Squirrels headed column please Bryan once the funds are raised. Hopefully to purchase a Badge machine for District also. I've had enquiries about other Squirrel Dreys one possible leader for Bures. Leavenheath are happy with their current set up at the moment. Long Melford Squirrels I helped out once at the beginnlng of the year, and do have some communication with Sonlc Squirrel (Jonathan) Its my understandlng they still have 18 in attendance. They need more leaders too . hopefully a report will come from their GLV. They have been running three years now. Cathy Challis Cliff Dark Welcome Conversation- our training complete After communication with Boxford, Steve and l also have a welcome meeting for three new Beaver leaders pencilled in the diary, (21 May) with Diana, GLV. Some have done their training already, and are running Beavers at Boxford. Thank you Paul for your direction with this, will do our best. Carolyn Spraggons Team Leader Sudbury District
We wish you a happy and healthy year in Scouting Have fun! Scouts Sudbury District