| Description | Description | ofthe charity's trusts | ofthe charity's trusts | ofthe charity's trusts | ofthe charity's trusts | ofthe charity's trusts | ofthe charity's trusts | |||
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| Type of governing | document | The Group's governing documents are those ofthe The |
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| Scout Association. They consist ofa Royal Charter, which | in | |||||||||
| turn.gives authority to the Bye Laws ofthe Association and |
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| The Policy, Organisation and Rules of The Scout |
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| Association. | ||||||||||
| (e.g. trust | deed, | constitution) | ||||||||
| How the | charity | is constituted | The Group isa trust established under its rules which are |
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| common to all Scouts. | ||||||||||
| (e.g. trust, | association, | company) | ||||||||
| Trustee selection | methods | The Trustees are appointed in accordance with the Policy, |
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| (e.g. appointed | by, elected | by) | Organisation and Rules of The Scout Association. |
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| Additional | governance | issues (optional | information but encouraged as best practice) |
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| You may | choose | to include additional | The Group is managed by the Group Executive Committee, |
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| information, | where relevant, | about: | the members ofwhich are the 'Charity Trustees' ofthe Scout | |||||||
| Group.which is an educational charity. As charity trustees |
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| they are responsible for complying with legislation applicable |
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| to charities. This includes the registration, keeping proper |
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| accounts and making returns to the Charity Commission |
as | |||||||||
| appropriate. | ||||||||||
| Policies and procedures adopted for: a) the induction and training oftrustees; b) trustee' consideration of major risks and the systems and procedures to manage them |
The Committee consists of3independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (ifopted to take the responsibility) and parent's representation and meets times per year. |
on 4 |
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| Members ofthe Executive Committee complete 'Essential |
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| Information for Executive Committee' training within the first |
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| 5 months ofjoining the committee. | ||||||||||
| This Group Executive Committee exists to support the |
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| Group Scout Leader in meeting the responsibilities ofthe |
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| appointments and is responsible for:, |
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| The maintenance ofGroup property; |
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| The raising offunds and the administration ofGroup finance; |
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| The insurance ofpersons, property and equipment; |
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| Group public occasions; | ||||||||||
| Assisting in the recruitment ofleaders and other adult |
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| support; | ||||||||||
| Appointing any sub committees that may be required; |
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| Appointing Group Administrators and Advisors other than |
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| those who are elected. |
| Risk and Internal Control | |
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| The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to |
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| mitigate against them. The main areas ofconcern that have | |
| been identified are: | |
| Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, |
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| community centre and other Scout Groups. Similar |
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| reciprocal arrangements exist with these organisations. The |
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| Group has sufficient buildings and contents insurance in |
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| place to mitigate against permanent loss. |
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| injury to leaders, helpers, supporters and members. The |
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| Group through the capitation fees contributes to the Scout |
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| Associations national accident insurance policy. Risk |
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| Assessments are undertaken before all activities. |
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| Reduced income from fund raising. The Group is primarily | |
| reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of |
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| activities should there be a major reduction in income. The |
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| Committee could raise the value ofsubscriptions to increase |
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| the income to the group on an.ongoing basis, either | |
| temporarily or permanently. |
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| Reduction or loss ofleaders. The group is totally reliant upon volunteers to run and administer the activities ofthe group. If there was a reduction in the number ofleaders to an |
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| unacceptable level in a particular section or the group as a whole then there would have to be a contraction, |
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| consolidation orclosure ofa section. In the worst case |
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| scenario the complete closure ofthe Group. | |
| Reduction or loss ofmembers. The Group provides activities |
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| for all young people aged 6to 18.Ifthere was a reduction in |
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| membership in a particular section or the group as whole then there would have to be a contraction, consolidation or |
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| closure ofa section. In the worst case scenario the complete closure ofthe Group, |
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| The group has in place systems of internal controls that are |
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| designed to provide reasonable assurance against material |
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| mismanagement or loss, these include 2signatories for all |
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| payments and a comprehensive insurance policies to ensure |
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| that insurable risks are covered. |
| The Purpose ofScouting | |||||||
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| Summary | ofthe objects ofthe | charity set | Scouting exists to actively engage and support young | people | |||
| out in its | governing | document | in their personal development, |
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| empowering them to make a positive contribution to |
society. | ||||||
| The Values ofScouting | |||||||
| As Scouts we are guided by these values: |
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| Integrity' - We act with integrity; we are honest, trustworthy |
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| and loyal. | |||||||
| Respect - We have self-respect and respect for others. | |||||||
| Care - We support others and take care ofthe world | in | ||||||
| which we live. | |||||||
| Pellef - We explore our faiths, beliefs and | attitudes. | ||||||
| Co-operatlon -We make a positive difference; we co- |
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| operate with others and make friends. | |||||||
| The Scout INethod | |||||||
| Scouting takes place when young people, | in partnership | wit:h | |||||
| adults, work together based on the | |||||||
| values ofScouting and: | |||||||
| -enjoy what they are doing and have fun | |||||||
| -take part in activities indoors and outdoors | |||||||
| -learn by doing | |||||||
| -share in spiritual reflection |
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| -take responsibility and make choices |
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| -undertake new and challenging activities |
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| -make and live by their Promise. | |||||||
| Summary | ofthe main activities | in relation | The Group continues to offer a challenging | and stimulating | |||
| to these | objects | programme to develop and enhance the experience |
of | the | |||
| youngsters. Organising regular camping |
and group | activity | |||||
| experiences across all sections. |
| Summary to these |
Summary to these |
ofthe main activities objects |
ofthe main activities objects |
ofthe main activities objects |
in relation | The Group, as a whole, continues to do well and all sections continue to enjoy a wide range ofactivities and experiences. Numbers within the Group are still good, 65when the |
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| census was completed in January, and by March had increased to 74. |
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| Parent volunteer support has also increased which has been |
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| invaluable to the group as a whole and is greatly |
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| appreciated. | ||||||
| We are particularly proud ofall the activites we have been |
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| able to provide our young persons, especially the camps we have ran throughout the year which have been a great |
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| success and thoroughly enjoyed by all. |
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| Christine Stacey | ||||||
| Group Scout Leader | ||||||
| Briefstatement reserves |
ofthe charity's | policy on | Reserves po/icy | |||
| The Group's policy on reserves is to hold sufficient |
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| resources to continue the charitable activities of the group should income and fundraising activities fall short. The |
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| Group Executive Committee considers that the group should |
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| hold a sum equivalent to 12 months running costs, circa |
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| R15K. | ||||||
| The Group held unrestricted reserves off35,954against this at year end. This is considered to be the above the correct |
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| level required for operating expenses. |
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| Quantify | and explain any designations | The Group maintains a Restricted fund, which has been |
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| mainly sourced from fundraising for future camps, HQ maintenance, group van repairs/upgrade and group activity |
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| equipment. | ||||||
| Details ofany funds materially | in deficit | None |
| Unrestricted | Restricted | Restricted | Restricted | Endowment | Endowment | Endowment | ||||||
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| Categories | Details | funds | funds | funds | ||||||||
| to nearest f | to nearest f | to | nearest | f | ||||||||
| B1Cash funds | Current Accounts | 33,472 | 5,644 | |||||||||
| Deposit Accounts | 685 | |||||||||||
| Petty Cash | 1,788 | |||||||||||
| Total cash funds | ||||||||||||
| (sirree balances | with receipts snd payments | |||||||||||
| aerstunt(s)) | ||||||||||||
| Unrestricted | Restricted | Endowment | ||||||||||
| Details | . funds to neantst f |
funds to nearest |
f | funds to nearest |
f | |||||||
| B2Other monetary assets | None | |||||||||||
| Details | Fund towhich asset belon s |
Cost (optional) | Current value o onal |
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| B3Investment | assets | None | ||||||||||
| Details | Fund to which asset belon s |
Cost (optional) | o tlonal | ue | ||||||||
| B4Assets | retained for | the | ||||||||||
| charity's own use |
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| Details | Fund towhich 8alHI relates |
Amount due o tlonai |
When due o onal |
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| B5Liabilities | None | |||||||||||
| Signed b)r one all the trustees |
or two trustees | on behalf of | Signature | Name | Date of | |||||||
| a | roval | |||||||||||
| Alison Edwards | ||||||||||||
| Christine Stacey |