## ## |Description|Description|ofthe charity's trusts|ofthe charity's trusts|ofthe charity's trusts|ofthe charity's trusts|ofthe charity's trusts|ofthe charity's trusts|||| |---|---|---|---|---|---|---|---|---|---|---| |Type of governing||||document|||||The Group's governing
documents
are those ofthe The|| ||||||||||Scout Association. They consist ofa Royal Charter, which|in| ||||||||||turn.gives authority
to the Bye Laws ofthe Association
and|| ||||||||||The Policy, Organisation
and Rules of The Scout|| ||||||||||Association.|| |(e.g. trust|deed,||constitution)|||||||| |How the|charity||is constituted||||||The Group isa trust established
under its rules which are|| ||||||||||common to all Scouts.|| |(e.g. trust,||association,|||company)|||||| |Trustee selection||||methods|||||The Trustees are appointed
in accordance
with the Policy,|| |(e.g. appointed||||by, elected|||by)||Organisation
and Rules of The Scout Association.|| |Additional||governance||||issues (optional|||information
but encouraged
as best practice)|| |You may|choose|||to include additional|||||The Group is managed
by the Group Executive Committee,|| |information,||where relevant,|||||about:||the members ofwhich are the 'Charity Trustees' ofthe Scout|| ||||||||||Group.which is an educational
charity. As charity trustees|| ||||||||||they are responsible
for complying
with legislation
applicable|| ||||||||||to charities. This includes the registration,
keeping proper|| ||||||||||accounts and making
returns to the Charity Commission|as| ||||||||||appropriate.|| |Policies and procedures
adopted for:
a) the induction
and training
oftrustees;
b) trustee' consideration
of major risks
and the systems and procedures
to
manage
them|||||||||The Committee
consists of3independent
representatives,
Chair, Treasurer and Secretary together
with the Group
Scout Leaders,
individual
section leaders (ifopted to take
the responsibility)
and parent's
representation
and meets
times per year.|on
4| ||||||||||Members ofthe Executive Committee
complete
'Essential|| ||||||||||Information
for Executive Committee'
training
within the first|| ||||||||||5 months ofjoining the committee.|| ||||||||||This Group Executive Committee
exists to support the|| ||||||||||Group Scout Leader in meeting the responsibilities
ofthe|| ||||||||||appointments
and is responsible for:,|| ||||||||||The maintenance
ofGroup property;|| ||||||||||The raising offunds and the administration
ofGroup finance;|| ||||||||||The insurance
ofpersons,
property
and equipment;|| ||||||||||Group public occasions;|| ||||||||||Assisting
in the recruitment
ofleaders and other adult|| ||||||||||support;|| ||||||||||Appointing
any sub committees
that may be required;|| ||||||||||Appointing
Group Administrators
and Advisors other than|| ||||||||||those who are elected.|| |Risk and Internal Control|| |---|---| |The Group Executive Committee
has identified
the major
risks to which they believe the Group is exposed, these have
been reviewed
and systems have been established
to|| |mitigate against them. The main areas ofconcern that have|| |been identified are:|| |Damage to the building,
property
and equipment.
The Group
would request the use of buildings,
property
and equipment
from neighbouring
organisations
such as the church,|| |community
centre and other Scout Groups. Similar|| |reciprocal arrangements
exist with these organisations.
The|| |Group has sufficient
buildings
and contents insurance
in|| |place to mitigate against permanent
loss.|| |injury to leaders, helpers,
supporters
and members. The|| |Group through
the capitation fees contributes
to the Scout|| |Associations
national accident insurance
policy. Risk|| |Assessments
are undertaken
before all activities.|| |Reduced income from fund raising. The Group is primarily|| |reliant upon income from subscriptions
and fundraising.
The
group does hold a reserve to ensure the continuity
of|| |activities should there be a major reduction
in income. The|| |Committee
could raise the value ofsubscriptions
to increase|| |the income to the group on an.ongoing basis, either|| |temporarily
or permanently.|| |Reduction or loss ofleaders. The group is totally reliant upon
volunteers
to run and administer
the activities ofthe group.
If
there was a reduction
in the number ofleaders to an|| |unacceptable
level in a particular
section or the group as a
whole then there would have to be a contraction,|| |consolidation
orclosure ofa section. In the worst case|| |scenario the complete closure ofthe Group.|| |Reduction or loss ofmembers.
The Group provides
activities|| |for all young people aged 6to 18.Ifthere was a reduction
in|| |membership
in a particular
section or the group as whole
then there would have to be a contraction,
consolidation
or|| |closure ofa section. In the worst case scenario the complete
closure ofthe Group,|| |The group has in place systems of internal
controls that are|| |designed
to provide reasonable
assurance
against material|| |mismanagement
or loss, these include 2signatories
for all|| |payments
and a comprehensive
insurance
policies to ensure|| |that insurable
risks are covered.|| |||||The Purpose ofScouting|||| |---|---|---|---|---|---|---|---| |Summary|ofthe objects ofthe||charity set|Scouting exists to actively engage and support young||people|| |out in its|governing|document||in their personal
development,|||| |||||empowering
them to make a positive contribution
to||society.|| |||||The Values ofScouting|||| |||||As Scouts we are guided
by these values:|||| |||||Integrity' - We act with integrity;
we are honest, trustworthy|||| |||||and loyal.|||| |||||Respect - We have self-respect and respect for others.|||| |||||Care - We support others and take care ofthe world||in|| |||||which we live.|||| |||||Pellef - We explore our faiths, beliefs and|attitudes.||| |||||Co-operatlon
-We make a positive difference; we co-|||| |||||operate with others and make friends.|||| |||||The Scout INethod|||| |||||Scouting takes place when young people,|in partnership||wit:h| |||||adults, work together based on the|||| |||||values ofScouting and:|||| |||||-enjoy what they are doing and have fun|||| |||||-take part in activities indoors and outdoors|||| |||||-learn by doing|||| |||||-share
in spiritual
reflection|||| |||||-take responsibility
and make choices|||| |||||-undertake
new and challenging
activities|||| |||||-make and live by their Promise.|||| |Summary|ofthe main activities||in relation|The Group continues to offer a challenging|and stimulating||| |to these|objects|||programme
to develop and enhance the experience||of|the| |||||youngsters.
Organising
regular camping|and group|activity|| |||||experiences across all sections.|||| |Summary
to these|Summary
to these|ofthe main activities
objects|ofthe main activities
objects|ofthe main activities
objects|in relation|The Group, as a whole, continues
to do well and all sections
continue to enjoy a wide range ofactivities and experiences.
Numbers
within the Group are still good, 65when the| |---|---|---|---|---|---|---| |||||||census was completed
in January,
and by March had
increased
to 74.| |||||||Parent volunteer
support has also increased
which has been| |||||||invaluable
to the group as a whole and is greatly| |||||||appreciated.| |||||||We are particularly
proud ofall the activites we have been| |||||||able to provide our young persons, especially the camps we
have ran throughout
the year which have been a great| |||||||success and thoroughly
enjoyed
by all.| |||||||Christine Stacey| |||||||Group Scout Leader| |Briefstatement
reserves|||ofthe charity's||policy on|Reserves po/icy| |||||||The
Group's
policy
on
reserves
is
to
hold
sufficient| |||||||resources
to continue
the charitable
activities
of the group
should
income
and
fundraising
activities
fall
short.
The| |||||||Group Executive Committee
considers that the group should| |||||||hold a sum
equivalent
to 12 months
running
costs, circa| |||||||R15K.| |||||||The Group held unrestricted
reserves off35,954against this
at year end. This is considered
to be the above the correct| |||||||level required
for operating expenses.| |Quantify|and explain any designations|||||The
Group
maintains
a Restricted
fund,
which
has
been| |||||||mainly
sourced
from
fundraising
for
future
camps,
HQ
maintenance,
group
van repairs/upgrade
and group
activity| |||||||equipment.| |Details ofany funds materially||||in deficit||None| |||||||Unrestricted|Restricted|Restricted|Restricted|Endowment|Endowment|Endowment| |---|---|---|---|---|---|---|---|---|---|---|---|---| ||Categories|||Details||funds||funds|||funds|| |||||||to nearest f||to nearest f||to|nearest|f| |B1Cash funds||||Current Accounts||33,472|||5,644|||| |||||Deposit Accounts||685||||||| |||||Petty Cash||1,788||||||| ||||||Total cash funds|||||||| |||||(sirree balances|with receipts snd payments|||||||| ||||||aerstunt(s))|||||||| |||||||Unrestricted|Restricted|||Endowment||| |||||Details||. funds
to neantst f|funds
to nearest||f|funds
to nearest||f| |B2Other monetary assets||||None||||||||| |||||Details||Fund towhich
asset belon s|Cost (optional)|||Current value
o
onal||| |B3Investment||assets||None||||||||| |||||Details||Fund to which
asset belon s|Cost (optional)|||o tlonal||ue| |B4Assets|retained for||the|||||||||| |charity's
own use||||||||||||| |||||Details||Fund towhich
8alHI
relates|Amount due
o tlonai|||When due
o
onal||| |B5Liabilities||||None||||||||| |Signed b)r one
all the trustees|or two trustees||on behalf of|Signature||Print|Name|||Date of||| |||||||||||a|roval|| |||||||Alison Edwards||||||| |||||||Christine Stacey||||||| ## ## ## ## ##