Scrutineer's Report to the Trustees of the 13TH IPSWICH SEA SCOUT GROUP I I report on the accounts of the GrouplDistri6t for the year ended 31" March 2024 Respactlve responsibllltlos of Trusts8s and Scrutlneer As the Group'sID¥S trustees you are responsible for the preparation of the accounts,. you consider thal neilher the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carying out an audit or independent examination to scrutinise the accounts and to report to you. Bas18 of Scrutlneerfs Statement In accordance with the directions given in the Group,slgFSÈS constitution, I have 5CWtinised thé records and the accounts Set out on pages 12 to 21 of the Trustèe report. ScrutInee8 Statement In my opinion the accounts are in accordance with the records produced to me and comply with the con8titution. Name.. Simon Palmer Address: Potssh Farm, ChurGh Road Crowfield, Ipswich .IP6 9TG... January 2025 LT700005 {18t February 2017)
13th Ipswich Sea Scout Group Receipts and Payments Account Year end d2te For tha year from 0110412023 To 3110312024 Receipts and payments 2023124 2022123 Unrestricted funds Unrestricted funds Receipts Donation8, legacies and similar Income Membership subscriptions Less'.Membership subscriptions paid on (NationallCountylArealDistrict) Nel membership subscriptions retained £6,334.00 £5,711.00 .£4,753.00 .£4,185.00 £581.00 £1,526.00 Donations £4.257.00 £142.00 Legacies £0.00 £0.00 Gift Aid £3,1S7.19 £2,800.18 Note 1 Closure of Building Society and Scout Assocation deposit accounts £0.00 £0.00 Sub totsl £7,995.19 £4.468.18 Grants Lotlery Awards for all grant Suffolk Foundation, Suffolk County Council, Scout Association Localily Grant £0.00 £0.00 £0.00 £0.00 £2,015.00 £0.00 Sub total £2,015.00 £0.00 Fundralslng (gross) Art Show £4,054.71 £2,845.21 Jumble Sale £3,397.60 £6,210.75 Hall and Equipment Hire £11,788.10 £12,891.00 Vdbie paper13Grap MrtalltGtIl¢ inoomc £1,350.01 C2.196.00 Electricity rebates - E.On other fundraising activities (incl parent contributions to activitiesluniforms) £1,748.46 £0.00 £5,623.89 £3.305.98 Sub total £27,970.77 £27,447.94 1 LT700002
Investment income Bank interest £0.00 £0.00 Building Society interest £0.00 £0.00 The Scout Association Short Term Investment Service £0.00 £0.00 Property Rent income £0.00 £0.00 Other investment income & Refunds £600.16 £0.00 Sub totsl £600.16 £0.00 Total Gmss Income £38,581.12 £31,916.12 Asset and investment sales, etc. £0.00 £0.00 Total receipts £38,581.12 £31,916.12 13th Ipswich Sea Scout Group Receipts and Payments Account Year start date Yeai- end date For the year from 0110412023 To 3110312024 Receipts and payments 2023124 2022123 Unrestricted funds Unrestricted funds Payments Charitable Payments Youth programme and activities {Ameri¢a) Adult support and training £0.00 £0.00 £0.00 £0.00 Rales -£112.15 -£209.92 Water and Sewerage -£449.09 -£416.54 Electricity -£1,520.29 1.2S8.41 Insurance -£1,466.19 1,244.20 Cleaning -£1.183.47 41,381.56 Repairs and Renewals Materials and equipment - incl scout building ad hoc costs -£131.53 2,071.33 -£1.801.02 2 LT700002
Licences & Registration {incl music licence) -£20.00 217.73 Printing and photocopying 302.13 -£345.73 Camp costs 5.825.96 1.560.38 Uniforms - incl badges and Gerificates -£2,662.57 -£1,095.91 AGM and trustee expenses -£200.00 £0.00 Section costs -£1,737.73 -£1,856.16 Mini buslboautrailer expenditure (incl insurance) 7,388.77 -£S,524.19 campIngent Equipment costs -£4,564.74 872.44 Depreciation £0.00 £0.00 Miscellaneous - incl bank charges -£124.80 -£128.80 Sub totsl -£29,629.22 -£18,044.52 Fundraising 6xpen8e8 Art Show -£1,569.22 -£725.2S Jumble sale 36.63 -£134.73 Other fundraising Costs -£150.00 160.00 Sub totsl 1,755.85 1,019.98 Total Gmss Expenditure 31,385.07 -£19,064.SO Asset and investment purchases, etc. Icar park resurfacing) £0.00 £0.00 Total payments 31,385.07 19,064.50 Net of receipts/(payments) Cash funds last year end Cash funds this year end £7,196.05 £12,851.62 £47,495.88 £34,644.26 £54,691.93 £47,495.88 Statement of assets and liabilities at the end of the year 2023124 Unrestricted funds 2022123 Unrestricted funds Cash funds Bank current account £47,904.37 £42,383.21 3 LT700002
Bank No 2 account £6,787.56 £5,112.67 Building society account The Scout Association Short Term Investment Service £0.00 £0.00 £0.00 £0.00 CashlFloats £0.00 £0.00 Total cash funds £54,691.93 £47,495.88 Other monetary assets Tax claim £0.00 £0.00 Debts due from the CountylArealDislricVGroup Credit due re duplicate payment £0.00 £0.00 £0.00 £0.00 Sub total £0.00 £0.00 Investment assets Investment property - detail £0.00 £0.00 Quoted investments £0.00 £0.00 Other investments - detail £0.00 £0.00 Sub total £0.00 £0.00 Non monetsry assets for charity's own use Badge stock £50.00 £50.00 Shop stock £0.00 £0.00 other stock £0.00 £0.00 Land and buildings £522,120.00 £531,433.00 Motor vehicles (minibus) £7,056.00 £8,165.00 Scouting equipment, furnilure elc (powerboat, tents, trailer) Other £14,696.50 £17,005.50 £0.00 £0.00 Sub total £543,922.50 £556,653.50 Note 3 Liabilities Payments not cleared as at £0.00 £0.00 Expenses incurred but not invoiced £0.00 £0.00 Subscriptions not yet paid £0.00 £0.00 Other liabilities £0.00 £0.00 Sub total £0.00 £0.00 Contingent liabilities and future obligations £0.00 £0.00 4 LT700002
The above recelpts and payments account and statement of assets and liabilities were approved by the Trustees on 5th July 2024 and signed on their behalf by nature Print Name TRACY CRABTREE Chairman ANNELIESE DA COSTA Treasurer 5 LT700002
Trustees. Annual Report Jul 2024 From {start date) to end date Section Reference and administration details Charity name Registered charity number (if any) 13TH IPSWICH SEA SCOUT GROUP Charity's principal address THE DRIFT RUSHMERE ROAD IPSWICH Postcode Names of the Chari trustees mana e Ihe charit Trusteo Name Offlce (If any Dates acted if not for whole year MAX RAFFE TRACY CRABTREE CAROL RAFFE ANNELIESE DA COSTA KATHRYN CASTLE GSL CHAIRMAN SECRETARY TREASURER Cub Leader JANE LLOYD Beaver Leader Section Referencè and admlnistration details contlnued Names and addresses of advisers tional information but encoura ed as best Type of advisor None ractice Name Address Section Structure, governance and management The Group's governing documents are Ihose of the The Scout AssoGiation. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. Type of governing document The Group is a trust established under its rules which are common to all Scouts. Trustee selection methods The Trustee positions are advertised and are appointed in accordance th the Charity Commission and the Policy, Organisation and Rules of The Scout Association. 18
The Group is managed by the Group Trustees and Group SupportTeam. There are 6 Trustees. The 'Charity Trustees, of the Scout Group which is an educational Charity and as Gharity trustees they are responsible for Complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making retums to the Charity Commission as appropriate. Policies and procedures adopted for= a) the induction and training of trustees,. bl trustee, consideration of major risks and the systems and procedures to manage them The Group Support Team consists of 3 independent representatives, Chair, Treasurer and Secretary togelher with the Group Scout Leader and 2 other trustees, plus parent's representation and meets every 3 months. The trustees are responsible for the safe running ofthe Scout Group with emphasis on the following items. 11Maintenance of Group property and ensuring it is suitable and safe. 2}Administration of Group finances and reserve policy., 3)The insurance of persons, property and equipment., 4)Ensuring activities are carried out safely and Risk Assessments have been carried out and recorded. Ensuring all Leaders and helpers are properly trained and training is up to date. 5) Appoinling Group Administrators and Advisors other than those who are elected. ointin an sub committees that ma bere Section Structure, overnance and mana ement continued Risk and Internal Control (Specimen 1 The Group Support Team has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of Concern that have been identified are. Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the Church, cornmunity centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the membership fee contributes to the Scout Associations national accident insurance poliGy. Risk Assessments are undertaken before all activities and Camps by Leaders and recorded centrally within the Group. Nights Away Risk Assessments and Notifications are approved by the Orwell District approver. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions, equipment and hall hiring and fundraising events. The Group holds a financial reserve to ensure the continuity of activities should there be a major reduction in income. The Group Support team could raise the value of subscriptions to increase the income to the group on an ongoing basis, eithertemporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the Group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario, the complete closure of the Group. 19
Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in particular section or the group as whole then there would have to be contraction, consolidation or closure of a section. In the worst case scenario, the complete closure of the Group. Risk and Internal Control (Specimen 2) The group has in place systems of internal contmls that are designed to provide reasonable assurance against material mismanagement or loss, these include TWO signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. Section Ob'ectives and activiti8S Summary of the objects of the charity set out in its governing document The objectives of the Group are as a unit of the Scout Association. The Aim of The Scout Association is lo promote the development of young people in achieving their full physical, intellectual, social and Spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. Summary of the main activities in relation to these objects Section Achievements and performance Fundraising continues to be our priority to cover the running costs of the Group as well as fijnding improvements to the HQ building and equipment and subsidising youth activities. During the past 4 years we have replaced the heating system in the HQ with a new Air Source system and have put a fully drained hard surface to the car parking area. Summary of the main achievements of the charity during the year The Group is now fundraising for the construction of a new extemal store building for camping equipment and a sorting area for jumble. This is likely to cost £30k to build. Section Financial Review Brief statement of the charity's policy on reserves Reserve8 Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Support Team considers that the Group should hold a reserve sum equivalent to 12 months running costs, circa £7,500. The Group also holds an amount allocated to the JDP Fund currently standing at £2,500 to be used for the benefit of the Scouts rather than running costs. The Group's Income and Expenditure is small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. the charity's principal sources of funds (including any fundraising)., 20
Section Other O tional Information None Sectton Declaration The Irustees declare that they have approved Ihe trustees, report above Signed on behalf of the charity's trustees Signature Full namels} TRACY CRABTREE MAX RAFFE Position {eg Secretary, Ghair) CHAIRMAN GROUP SCOUT LEADER Dale 21